Executive Assistant

Wppmedia; København; Hybrid; DKK 600,000 - 800,000; Full time

Benefits offered by this job

Hybrid work model

Modern Copenhagen office

Professional networks

Job summary

WPP Media Denmark is seeking an Executive Assistant to the CEO who will act as a trusted partner and coordinator across the leadership team and key stakeholders. You will help shape the CEO's agenda, manage complex calendars, and ensure meetings run smoothly in a fast-paced international environment.

You will support internal projects, prepare materials for meetings, and coordinate travel and events, while maintaining discretion and professionalism.

Qualifications

• Solid experience as Executive Assistant, Personal Assistant, Business Support, or senior coordination.
• Experience supporting C-level leaders in international/complex organisations.
• Excellent Danish and English written and spoken communication.
• Structured, proactive and discreet with strong judgment.
• Strong planning, prioritization, coordination and follow-up skills.
• Advanced MS 365 skills: Outlook, PowerPoint, Word, Teams, Excel.

Responsibilities

• Coordinate the CEO, leadership team, employees, external partners and stakeholders.
• Support internal projects and cross-functional activities with structure and follow-up.
• Prepare, quality-check and update presentations and briefing materials.
• Plan and coordinate leadership meetings, agendas, minutes and follow-up actions.
• Manage the CEO's calendar, priorities, meetings and day-to-day agenda.
• Coordinate travel, events, conferences and related logistics.
• Handle expense management, invoice coordination, vendor follow-up and document handling.
• Support smooth office operations and cross-functional collaboration.

Skills

Structured

Proactive

Detail-oriented

Planning

Prioritization

Coordination

Follow-up

Bilingual Danish-English

Microsoft 365

Outlook

PowerPoint

Word

Teams

Excel

Independence

Interpersonal skills

Tools

Microsoft 365

Job description

About WPP Media

WPP is the trusted growth partner for the world's leading brands. With exceptional talent, trusted data and intelligence, and world-class partnerships - all united by ourpioneeringagentic marketing platform, WPP Open - we help clients navigate change, capture opportunity, and deliver transformational growth.

WPP Media is WPP's AI-driven media operating unit, bringing together media, data, and partnerships to deliver creative personalisation at scale. Connected through WPP Open and powered by Open Intelligence, clients see exactly where, how, and why their media investment is working.

For more information, visit wppmedia.com.

Executive Assistant at WPP Media

As Executive Assistant, you will be a trusted partner and key point of coordination for the CEO of WPP Media Denmark. You will help create structure, momentum, and clarity around the CEO's agenda, leadership priorities, meetings, and stakeholder interactions.

You will work closely with the CEO, the Danish leadership team, and selected Nordic and global stakeholders. The role combines executive support, meeting and project coordination, stakeholder management, and day-to-day operational follow-up. You will be expected to anticipate needs, manage complexity, and ensure that actions are followed through with a high degree of professionalism and discretion.

Key responsibilities

This is a highly visible role for someone who thrives in a fast-paced, international environment and enjoys being close to senior decision-making while keeping the day-to-day flow of the business running smoothly.

As the Executive Assistant, you will

• Act as a coordinating link between the CEO, leadership team, employees, external partners, and relevant WPP stakeholders
• Support internal projects, strategic initiatives, and cross-functional activities by helping create structure, timelines, and progress follow-up.
• Prepare, quality-check, and update presentations, briefings, and other materials for internal and external meetings.
• Plan, prepare, and coordinate leadership meetings, including agendas, materials, minutes, decisions, and follow-up actions.
• Manage and coordinate the CEO's calendar, priorities, meetings, and day-to-day agenda.
• Coordinate travel, events, conferences, internal gatherings, and practical arrangements when needed.
• Handle selected administrative processes such as expense management, invoice coordination, vendor follow-up, and document handling.
• Contribute to smooth office operations and support coordination across people, operations, finance, legal, and business teams where relevant.

About you

We believe you have solid experience from a similar Executive Assistant, Personal Assistant, Business Support, or senior coordination role, preferably supporting C-level leaders or senior management in an international or complex organization.

To succeed in this role, you need excellent communication skills in Danish and English, as well as the ability to build trusted relationships across all levels of the organization. Experience from media, marketing, communications, consulting, or another fast-paced professional services environment is an advantage, but not a requirement.

More specifically, you

• Are structured, proactive, and detail-oriented, with strong judgment and the ability to handle confidential information with discretion.
• Enjoy creating overview and making sure that people, meetings, and actions are well coordinated.
• Have relevant experience as an Executive Assistant, Personal Assistant, Business Support, or senior coordinator and experience supporting senior leaders, leadership teams, or C-level executives.
• Have strong planning, prioritization, coordination, and follow-up skills.
• Excellent written and verbal communication skills in Danish and English.
• Have advanced skills in Microsoft 365, especially Outlook, PowerPoint, Word, Teams, and Excel.
• Have a high level of professionalism, discretion, and sound judgment.
• Have an ability to work independently, anticipate needs, and create structure in a changing environment.
• Have strong interpersonal skills and the confidence to collaborate with stakeholders at all levels.

Life at WPP Media

Our passion for shaping the next era of media includes investing in our employees to help them do their best work, and we're just as committed to employee growth as we are to responsible media investment. WPP Media employees can tap into the global WPP Media & WPP networks to pursue their passions, grow their networks, and learn at the cutting edge of marketing and advertising.

In Denmark, we offer an attractive benefits package, strong professional and social communities, modern office facilities in Copenhagen, and opportunities to develop through both local, Nordic, and global networks. You will become part of an ambitious and collaborative organisation where people, data, technology, and creativity come together to create growth for our clients.

We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we've adopted a hybrid approach, with teams in the office around four days a week.

Application

This is a full-time permanent position with a start date as soon as possible.

In addition to reviewing your CV and conducting interviews, our recruitment process may include a testing phase. Selection and interviews are ongoing, so please submit your application with your CV and cover letter as soon as possible.

If you have questions about the position, feel free to contact Talent Lead Johan Hillers at [e-mail].

Due to GDPR, we do not accept applications via email.

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