Executive Assistant

1001 LEGO System A/S; Billund; On-site; DKK 520,000 - 750,000; Full time

Benefits offered by this job

Family care leave

Life and disability insurance

Wellbeing resources

Colleague discount

Bonus scheme

Hybrid work policy

Job summary

LEGO Group in Billund seeks an experienced Executive Assistant to two Senior Directors. You will manage complex calendars, coordinate leadership team activities, and drive strategic planning and stakeholder communications across Engineering & Quality.

The role focuses on proactive leadership support, travel logistics, and ensuring follow-through on key priorities in a global, matrixed environment.

Qualifications

• Experience as an Executive Assistant to senior leaders in large multinational organisations.
• Proven calendar/time management skills and ability to anticipate needs.
• Ability to build relationships across functions and cultures.
• Strong communication, judgement and bias for action in fast-paced environments.
• Professionalism, discretion, and handling sensitive information.

Responsibilities

• Coordinate Leadership Team agendas, planning cycles and meeting cadences, document decisions and follow-up.
• Support strategic planning processes, KPI tracking, and business reviews.
• Manage complex calendars, travel, visas and expenses; prepare presentations and briefing packs.
• Build stakeholder relationships and ensure timely follow-up across functions.

Skills

Calendar management

Stakeholder management

Communication skills

Discretion & confidentiality

Cross-functional collaboration

Problem solving

Tools

Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)

Job description

Job Description Just imagine helping LEGO® leaders turn plans into progress. Then make it real. This Executive Assistant opportunity sits in LEGO® Engineering & Quality in Billund, supporting two Senior Directors. Play your part in our team succeeding As an Executive Assistant, you will be a trusted partner to two Senior Directors, offering proactive support that enhances leadership, decision-making, and execution. Beyond traditional executive support, your role will focus on leadership team coordination, stakeholder management, business planning, and ensuring effective follow-through on strategic and operational priorities. You will support the Senior Directors of the Moulding Analytics Center (MAC) and Strategic Projects & Portfolio Management (SPPM) within Engineering & Quality. MAC is a global competence center for injection moulding and process analytics, while SPPM drives strategic business planning, portfolio management, and project leadership of strategic cross functional projects.

Core Responsibilities

• Leadership Team Coordination & Follow-Up: Coordinate Leadership Team agendas, planning cycles and meeting cadences. Attend LT meetings and document decisions, actions and outcomes. Maintain action logs and drive follow-up. Assist in preparing and finalizing presentations and meeting materials. Track and follow up on key actions from email correspondence and meeting discussions.
• Strategic Planning & Business Support: Support strategic planning processes and deployment activities. Assist with KPI tracking and progress reporting. Coordinate inputs for business reviews and planning sessions. Support leadership communications and information flow.
• Executive Support: Provide proactive support to two Senior Directors. Manage complex calendars and competing priorities. Coordinate travel, visas and expenses. Prepare presentations, briefing packs and meeting documentation.
• Stakeholder Management & Communication: Build strong relationships across business functions in Operations. Coordinate requests and ensure timely follow-up. Handle sensitive information with discretion and professionalism.

Do you have what it takes?

The ideal candidate have extensive experience as a Executive Assistant to senior leaders within large, multinational organisations—ideally supporting more than one leader. They come with proven experience with independently managing time, prioritise conflicting demands, and navigate shifting priorities with flexibility, structure, and a sharp attention to detail. Moreover, they have: Outstanding calendar and time management skills, with a proactive approach and the ability to anticipate needs before they arise. A natural relationship builder—approachable, empathetic, and able to collaborate across functions and cultures at all levels. Strong problem-solving skills, good judgement and bias for action, especially in fast-paced or ambiguous situations. High level of professionalism, confidentiality, and discretion in handling sensitive information. Strong communication and interpersonal skills, with the confidence to influence and the humility to listen. Comfortable in dynamic, global environments; thrives in matrixed structures and cross-functional teams. Technically proficient in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel) and comfortable learning new digital tools. A growth mindset with a genuine interest in personal development and contributing beyond the traditional EA role, and a passion for enabling leaders and teams to succeed.

Applications are reviewed on an ongoing basis.

What’s in it for you?

• Family Care Leave - We offer enhanced paid leave options for those important times.
• Insurances – All colleagues are covered by our life and disability insurance which provides protection and peace of mind.
• Wellbeing - We want our people to feel well and thrive. We offer resources and benefits to nurture physical and mental wellbeing along with opportunities to build community and inspire creativity.
• Colleague Discount – We know you'll love to build, so from day 1 you will qualify for our generous colleague discount.
• Bonus - We do our best work to succeed together. When goals are reached and if eligible, you'll be rewarded through our bonus scheme.
• Workplace - When you join the team you'll be assigned a primary workplace location i.e. one of our Offices, stores or factories. Our hybrid work policy means an average of 3 days per week in the office. The hiring team will discuss the policy and role eligibility with you during the recruitment process.

Children are our role models. Their curiosity, creativity and imagination inspire everything we do.

We strive to create a diverse, dynamic and inclusive culture of play at the LEGO Group, where everyone feels safe, valued and they belong.

The LEGO Group is highly committed to equal employment opportunity and equal pay and seeks to encourage applicants from all backgrounds (eg. sex, gender identity or expression, race/ethnicity, national origin, sexual orientation, disability, age and religion) to apply for roles in our team.

The LEGO Group is fully committed to Children’s Rights and Child Wellbeing across the globe.

Candidates offered positions with high engagement with children are required to take part in Child Safeguarding Background Screening, as a condition of the offer.

Thank you for sharing our global commitment to Children’s Rights. Just imagine building your dream career. Then make it real. Join the LEGO® team today.

Children are our role models. Their curiosity, creativity and imagination inspire everything we do.

Our founder Ole Kirk Kristiansen made his first wooden toy in 1932. He persevered against the odds until his business was a success. Constantly innovating, never compromising. Building, rebuilding, and striving for the best. It is this resilience and permanent sense of renewal that drives us forward. We are never still. We will always be creating, inventing, andhaving fun. Build your career brick by brick and play your part in continuing our mission to “inspire and develop the builders of tomorrow”.