Administration Specialist

DFDS; Fredericia Kommune; On-site; DKK 360,000 - 540,000; Full time

Job summary

DFDS is seeking an Administration Specialist to join the Quality & Compliance team at our Taulov logistics site. You will support quality, food safety, and compliance across Denmark, coordinating audits and training with internal stakeholders and external auditors.

Ideal candidates are strong administrators with Danish and English proficiency, good communication, and experience with internal audits and Microsoft 365. On-site role with opportunities to contribute to a global freight business.

Qualifications

• Relevant business experience in an administrative function.
• Experience with quality assurance is an advantage.
• Experience from a logistics or transport-oriented company is an advantage.
• Experience with food safety and food transportation and storage is an advantage.
• Experience with internal audits or willingness to gain knowledge in this area.
• Full proficiency in Danish and English, both spoken and written (English is corporate language).
• The ability to convey training and information to others in a clear and engaging way.
• Experience with the Microsoft 365 product suite.
• Experience with developing marketing material or training material.

Responsibilities

• Administer the Haulage Compliance Audit program on a daily basis, including interaction with external suppliers, follow-up with internal stakeholders, planning and reporting.
• Support the Quality Specialists in managing and controlling quality processes and food safety, across DFDS’ Danish storage, transportation and office locations.
• Participate in regular QEHS audits and inspections of both internal locations as well as 3rd party partners as specified by the IFS/ISO standards.
• Track and follow-up on non-conformances from the conducted audits and inspections in close collaboration with QEHS Experts.
• Conduct internal audits of operational sites.
• Participate in developing training material and facilitate training sessions.

Skills

Administrative experience

Communication

Active listening

Prioritization

Team collaboration

Danish & English (bilingual)

Training material delivery

Microsoft 365

Marketing/training material dev

Tools

Microsoft 365 Suite

Job description

Do you want to be a valued part of a global team that works passionately every day to ensure we deliver high-quality services to our customers by upholding high standards on food safety and a high level of business ethics in our supplier base? If this excites you then look no further and come join us.

Be part of the movement - and play your part.

About The Role

As Administration Specialist, you are part of the Quality & Compliance team that supports the Danish based logistics legal entities with issues related to quality and compliance. In addition to direct support on the transportation and storage of dry, chilled and frozen goods, the team also supports quality assurance in a broader sense. You will be supporting the Quality Specialists within certification processes, training and internal auditing. You will also be responsible for the day-to-day handling and coordination of the Global Haulage Compliance program where we, with assistance from external auditors, verify that our haulage partners comply with basic human rights and other regulations related to truck drivers. You will report directly to the Global Director for Health, Safety & Security, and be based at our Logistics site in Taulov, Denmark. The role requires on-site presence.

What kind of exciting challenges can you expect to meet in this role?

Role

• Administer the Haulage Compliance Audit program on a daily basis, including interaction with external suppliers, follow-up with internal stakeholders, planning and reporting
• Support the Quality Specialists in managing and controlling quality processes and food safety, across DFDS’ Danish storage, transportation and office locations
• Participate in regular QEHS audits and inspections of both internal locations as well as 3rd party partners as specified by the IFS/ISO standards
• Track and follow-up on non-conformances from the conducted audits and inspections in close collaboration with QEHS Experts
• Conduct internal audits of operational sites
• Participate in developing training material and facilitate training sessions

About You

• A strong administrator
• A good communicator with strong interpersonal skills
• A good listener with ability to digest large amounts of information and convert it into actions
• Structured and self-driven with ability to prioritize and multitask in a dynamic environment
• A collaborative team player who enjoys collaborating with others

Moreover, we imagine that the ideal candidate brings:

• Relevant business experience in an administrative function
• Experience with quality assurance is an advantage
• Experience from a logistics or transport-oriented company is an advantage
• Experience with food safety and food transportation and storage is an advantage
• Experience with internal audits - or a willingness to gain knowledge in this area
• Full proficiency in Danish and English, both spoken and written (English is corporate language)
• The ability to convey training and information to others in a clear and engaging way
• Experience with the Microsoft 365 product suite
• Experience with developing marketing material or training material

Working at DFDS

While you’re with us, we want you to develop and move yourself on. We’ll encourage you to challenge yourself to acquire new skills and perspectives.

At DFDS, we promote a great workplace with a diverse and vibrant community. At our Logistics facility in Taulov, we are placed right in the middle of all our logistics facilities in Denmark and with our global headquarter in Copenhagen only a few hours away.

Join the movement and grow with us.

Is there something you need to know, we haven’t covered here, please do not hesitate to reach out to Global Director Health, Safety & Security (Landside) Steffen Conradsen on [e-mail].

Please note that response times may be slightly longer than usual due to the autumn holiday period and business travel activities within the hiring team, however, rest assured that we will get back to you at earliest convenience.

We look forward to hearing from you.

This recruitment process is managed by the DFDS Talent Acquisition team. We kindly ask external recruitment agencies to refrain from contacting us regarding this opportunity.