Administration Specialist

Kommunikationsforum; Denmark; Remote; DKK 480,000 - 680,000; Full time

Job summary

DFDS, based at our Taulov logistics site, seeks an Administration Specialist to join the Quality & Compliance team. You will administer the Haulage Compliance Audit program, support quality processes across Danish locations, and contribute to QEHS audits in line with IFS/ISO standards.

You will report to the Global Director Health, Safety & Security and collaborate with internal stakeholders; Danish and English proficiency is essential. On-site presence is required.

Qualifications

• Strong administrator with organized approach.
• Excellent communication and interpersonal skills.
• Active listener capable of digesting information quickly.
• Structured, proactive, and able to multitask.
• Team player with collaborative mindset.

Responsibilities

• Administer the Haulage Compliance Audit program on a daily basis, including interaction with external suppliers, follow‑up with internal stakeholders, planning and reporting
• Support the Quality Specialists in managing and controlling quality processes and food safety across DFDS’ Danish storage, transportation and office locations
• Participate in regular QEHS audits and inspections of both internal locations as well as 3rd party partners as specified by the IFS/ISO standards
• Track and follow‑up on non‑conformances from the conducted audits and inspections in close collaboration with QEHS Experts
• Conduct internal audits of operational sites
• Participate in developing training material and facilitate training sessions

Skills

Administrative excellence

Interpersonal communication

Active listening

Structured multitasking

Collaborative teamwork

Tools

Microsoft 365

Job description

Do you want to be a valued part of a global team that works passionately every day to ensure we deliver high-quality services to our customers by upholding high standards on food safety and a high level of business ethics in our supplier base? If this excites you then look no further and come join us.

About the role

Be part of the movement - and play your part.

As Administration Specialist, you are part of the Quality & Compliance team that supports the Danish based logistics legal entities with issues related to quality and compliance. In addition to direct support on the transportation and storage of dry, chilled and frozen goods, the team also supports quality assurance in a broader sense.

You will be supporting the Quality Specialists within certification processes, training and internal auditing. You will also be responsible for the day‑to‑day handling and coordination of the Global Haulage Compliance program where we, with assistance from external auditors, verify that our haulage partners comply with basic human rights and other regulations related to truck drivers.

You will report directly to the Global Director for Health, Safety & Security, and be based at our Logistics site in Taulov, Denmark. The role requires on‑site presence.

What kind of exciting challenges can you expect to meet in this role?

As Administration Specialist, you will get the opportunity to influence and develop the role, but the initial areas we expect you to cover are to:

• Administer the Haulage Compliance Audit program on a daily basis, including interaction with external suppliers, follow‑up with internal stakeholders, planning and reporting
• Support the Quality Specialists in managing and controlling quality processes and food safety, across DFDS’ Danish storage, transportation and office locations
• Participate in regular QEHS audits and inspections of both internal locations as well as 3rd party partners as specified by the IFS/ISO standards
• Track and follow‑up on non‑conformances from the conducted audits and inspections in close collaboration with QEHS Experts
• Conduct internal audits of operational sites
• Participate in developing training material and facilitate training sessions

About you

We think that the strongest teams are built on diversity and inclusivity. Contrasting opinions, varied skills and strong characters bring out the best in us all. With this in mind, we think that you are:

• A strong administrator
• A good communicator with strong interpersonal skills
• A good listener with ability to digest large amounts of information and convert it into actions
• Structured and self‑driven with ability to prioritize and multitask in a dynamic environment
• A collaborative team player who enjoys collaborating with others

Moreover, we imagine that the ideal candidate brings:

• Relevant business experience in an administrative function
• Experience with quality assurance is an advantage
• Experience from a logistics or transport-oriented company is an advantage
• Experience with food safety and food transportation and storage is an advantage
• Experience with internal audits - or a willingness to gain knowledge in this area
• Full proficiency in Danish and English, both spoken and written (English is corporate language)
• The ability to convey training and information to others in a clear and engaging way
• Experience with the Microsoft 365 product suite
• Experience with developing marketing material or training material

Working at DFDS

Join the movement and grow with us.

While you’re with us, we want you to develop and move yourself on. We’ll encourage you to challenge yourself to acquire new skills and perspectives.

At DFDS, we promote a great workplace with a diverse and vibrant community. At our Logistics facility in Taulov, we are placed right in the middle of all our logistics facilities in Denmark and with our global headquarter in Copenhagen only a few hours away.

If you think your personality, skills, experience and aspirations match this role, we’d love to hear from you.

Is there something you need to know, we haven’t covered here, please do not hesitate to reach out to Global Director Health, Safety & Security (Landside) Steffen Conradsen on [e-mail].

Please note that response times may be slightly longer than usual due to the autumn holiday period and business travel activities within the hiring team, however, rest assured that we will get back to you at earliest convenience.

We look forward to hearing from you.

This recruitment process is managed by the DFDS Talent Acquisition team. We kindly ask external recruitment agencies to refrain from contacting us regarding this opportunity.