Team Lead Procurement HQ & Internal Services

Welthungerhilfe (WHH); Bonn; On-site; EUR 70,000 - 90,000; Full time

Benefits offered by this job

Fair Compensation

Work-Life Balance

Modern & Agile Work Environment

Personal & Professional Growth

Team

Job summary

Welthungerhilfe in Bonn seeks a Team Lead Procurement HQ & Internal Services to drive seamless operations across procurement, facility management, and internal services. You will supervise teams, develop guidelines, and steer digitalization efforts using tools like Doxis and SAP.

You bring a university degree, several years in procurement or internal services, project management experience, and strong German and English skills.

Qualifications

• University degree or comparable qualification.
• Several years of relevant professional experience in procurement, internal services or related fields.
• Experience in project management, including developing business cases and feasibility studies.
• Affinity for digital solutions and the ability to identify and implement process improvements.
• Ability to think strategically and translate priorities into practical action.
• Ability to use data and analysis to inform decisions and promote evidence-based decisions.

Responsibilities

• Manage and develop the Procurement Officers and Internal Services team, covering facility management, reception, property administration and student assistants.
• Provide technical coordination and guidance to the Procurement Officers, including development and review of procurement guidelines, policies, templates and process visualizations.
• Coordinate with Team Lead Procurement & Logistics International for coherence and efficiency.
• Build employees’ procurement skills through training with the HQ team.
• Advise internal clients on technical suitability, delivery times and pricing, including concept development and material selection.
• Procure goods and services for HQ meeting internal requirements with sustainability considerations.
• Manage full procurement cycle: quotations, awarding contracts, quality checks, invoicing in SAP, documentation in Doxis.
• Support colleagues in procuring goods and services per defined specs.
• Contribute to digitalization projects and new departmental software testing and usage (Doxis).
• Review and approve purchase orders above threshold ensuring efficiency and compliance.
• Organize and oversee day-to-day Internal Services operations.
• Plan and coordinate expansion/renovation works at WHH properties with Internal Services.
• Oversee tendering with Internal Services providers and maintain framework databases.
• Incorporate sustainability criteria into selection of providers and building alterations.
• Develop a concept for broader Bonn property use with Finance and Legal & Compliance.

Skills

Procurement management

Team leadership

Project management

Digitalization

Data analysis

Bilingual German/English

Education

University degree in a relevant field

Tools

SAP

Doxis

Job description

Are you looking for a meaningful job where you can invest your skills, passion, and time in an impactful way? Do you want to work for an organization that is dynamic, goal-driven, and dedicated to making a difference? Welcome to Welthungerhilfe!

Welthungerhilfe (WHH) is one of Germany’s largest private aid organizations. Politically and religiously independent, we work toward a world without hunger.

Together with national and international partners, we respond to humanitarian crises and support long-term solutions that improve the living conditions for the most vulnerable people. We change and shape food systems, we are locally-led and globally connected. As an impact-oriented and human-centered organization, we use innovation, evidence and data-informed decision-making to continuously improve our work and contribute to #Zero Hunger.

Our vision: "Zero Hunger on a Healthy Planet." Join us in creating a world where everyone has access to food while ensuring a sustainable future for our planet. If you are ready to make an impact, we look forward to receiving your application!

Team Lead Procurement HQ & Internal Services* in Bonn

The position is to be filled as soon as possible to cover a period of sick leave. It is initially limited to one year, with the possibility of extension. Employment location will be Bonn, Germany.

As Team Lead Procurement HQ & Internal Services, you will ensure that the processes and tasks of both the Internal Service & Procurement HQ teams run smoothly by taking on team coordination, managing information and communication across the board. You will at as local project lead for buidling management related assessments and during the further digitalization of tools and processes in the HQ procurement domain.

Your Responsibilities

• Manage and develop the Procurement Officers and Internal Services team, covering facility management, reception, property administration and student assistants.
• Provide technical coordination and guidance to the Procurement Officers, including overseeing the development and review of procurement guidelines, policies, templates and process visualizations, and ensuring that relevant information is readily available.
• Coordinate with the Team Lead Procurement & Logistics International to align comparable procurement processes and ensure coherence and efficiency.
• Build employees’ procurement skills by organizing virtual and in-person training in collaboration with the Procurement HQ team.
• Advise internal clients on technical suitability, compatibility, delivery times and pricing, including concept development and material selection where applicable.
• Procure goods and services for HQ in line with internal clients’ requirements, taking sustainability criteria into account.
• Independently manage the full procurement cycle, including obtaining and evaluating quotations, coordinating with internal clients, awarding contracts, conducting quality checks, processing invoices through Doxis and documenting transactions in SAP.
• Support colleagues in procuring goods and services in line with defined specifications and requirements.
• Contribute to digitalization projects and the introduction of new departmental software, including testing functions and supporting colleagues in using tools such as Doxis.
• Review and approve purchase orders above the defined threshold, ensuring economic efficiency and compliance with delegated approval authority.
• Organize and oversee day-to-day Internal Services operations.
• Plan, organize and coordinate expansion and renovation works at properties managed by WHH, in collaboration with the Internal Services team.
• Oversee tendering processes and cooperation with Internal Services providers, and maintain the framework agreement database.
• Incorporate sustainability criteria into the selection of Internal Services providers and suppliers and into decisions on building alterations.
• Develop a concept for broader use of the Bonn property by external companies and organizations, in collaboration with Finance and Legal & Compliance.

Your profile

• A university degree in a relevant field or a comparable qualification.
• Several years of relevant professional experience in procurement, internal services or a related field.
• Experience in project management, including developing business cases and conducting feasibility studies.
• An affinity for digital solutions and the ability to identify and implement process improvements.
• The ability to think strategically and translate organizational priorities into practical action.
• The ability to use data and analysis to inform decisions and encourage evidence-based decision-making within the team.
• Very good written and spoken German and English.

What We Offer

• Fair Compensation: A fair and equal remuneration based on a transparent salary scale.
• Work-Life Balance: Enjoy flexible working arrangements to support a balanced lifestyle.
• Modern & Agile Work Environment: Be part of a forward thinking organization that fully embraces digitalization and innovation across all areas.
• Personal & Professional Growth: Access diverse learning and development opportunities to advance your career.
• Team: Join our dedicated and diverse teams, where passion, expertise, and joy come together to create a better world.

In addition, Welthungerhilfe offers numerous other benefits, which are listed under Our benefits.

Our Benefits

* Welthungerhilfe values diversity and ensures an inclusive, non-discriminatory working environment. We welcome applications from suitably qualified people from all sections of the community.

Our Projects

We fight against hunger and poverty by implementing projects in numerous countries.

Our Strategy

"Zero Hunger on a Healthy Planet"

Our strategy guides us in our work.

Transparency and Quality

Welthungerhilfe, its employees, as well as its partners commit to transparency and quality.