Submissions Operator - 58561790781

somewhere; Deutschland; Remote; EUR 19,000 - 24,000; Full time

Job summary

Our client is seeking a Submissions Operator to manage end-to-end law firm submission packages with a 24-hour turnaround. You will work alongside a Principal US Associate Recruiter, using AI workflows to produce tailored cover letters, resumes, blind profiles, and firm emails.

This remote, globally focused role requires a tech-forward, detail-oriented candidate who can prompt LLMs accurately and ensure perfect formatting before sending materials to top US law firms.

Qualifications

• Daily hands-on experience with Claude or ChatGPT, ability to prompt and refine inputs without guidance.
• Zero tolerance for basic administrative errors and mismatches across documents.
• Native or strong written English with professional tone and grammar.
• Mastery of Word styles, page setup, margins, tabs, and layout.
• Familiarity with email sequencing tools and web research techniques.
• Experience in testing early-stage software and reporting bugs with steps and screenshots.
• Proactive communicator who asks clarifying questions early.

Responsibilities

• Generate 8–10 complete submission packages daily using AI projects and CRM.
• Meticulously review and edit AI-generated letters and profiles to align with firm postings.
• Format resumes in Word to house guidelines (margins, styles, single-page).
• Serve as primary user for the CRM, log bugs, and provide feedback to developers.
• Maintain firm lists via web research and research tools to pull recruiting contacts.
• Organize finalized packages into Dropbox with precise naming conventions and hand off for submission.
• Send daily status updates via Telegram.

Skills

AI Power User

Attention to Detail

Written English

MS Word Mastery

Outreach & Research

Software Testing Mindset

Proactive Communicator

Tools

Claude

ChatGPT

Microsoft Word

Docket

Leopard Solutions

Notion

Dropbox

Telegram

Mixmax

Lemlist

Job description

Role: Submissions Operator

Priority Location: Global

Working Hours: 9am to 5pm EST (Monday to Friday)

Salary Range: $2,000 - $2,500

Type of contract: Full-Time

Type of job: Remote

About the Company

Our client is a premier global legal search firm specializing in placing top-tier legal talent with elite law firms and major corporations worldwide. Founded nearly 20 years ago by a Harvard Law alumnus, the firm operates across more than 30 cities in the United States, Asia, and Europe. Our client’s recruiting team—composed largely of former BigLaw practicing attorneys—delivers retained and contingent search services across Partner & Group Placements, Associate Recruiting, and In-House Counsel search.

Having completed over 10,000 placements and partnered with 75% of the Am Law 200, our client combines deep industry intelligence with cutting‑edge technology—including their proprietary CRM and AI platforms—to streamline the lateral hiring process for both candidates and clients.

About the Role:

Our client is seeking a Submissions Operator to run point on our end-to-end law firm submission packages. Working alongside a Principal US Associate Recruiter, you will leverage custom AI workflows to produce flawless candidate materials—including tailored cover letters, finalized resumes, blind profiles, and firm introduction emails— with a strict 24-hour turnaround.

This is not a general virtual assistant role. We need a tech-forward, hyper-detailed individual who can operate as an AI power user and a human safety net: prompting LLMs accurately, catching hallucinations, and ensuring complete formatting perfection before materials hit top‑tier US law firms.

Key Responsibilities

• Package Production: Generate 8–10 complete candidate submission packages daily using built-in Claude AI projects and our custom CRM (Docket).
• AI Output Quality Control: Meticulously review, edit, and correct AI-generated cover letters and profiles to ensure absolute alignment with firm job postings (catching wrong firm names, titles, offices, or non‑matching fit sentences).
• Document Formatting: Standardize candidate resumes in Microsoft Word to strict house guidelines (margins, styles, fonts, single-page constraints).
• System Integration & Testing: Serve as the primary initial user for Docket (our in-house legal recruiting CRM/automation system), logging bugs, documenting unexpected system behavior, and offering feedback to developers.
• Firm & Contact Research: Maintain accuracy across firm lists using Leopard Solutions, Notion, and web research to pull correct recruiting contacts and application rules.
• Workflow Hand-Off: Organize finalized packages into Dropbox following precise naming conventions and pass them to the assistant for submission.
• Daily Communication: Manage real‑time queries and send daily status logs via Telegram.

Must-Have Qualifications

• AI Power User: Daily hands‑on experience with Claude or ChatGPT. Proven ability to build prompts, spot model hallucinations/drift, and refine inputs without guidance.
• Obsessive Attention to Detail: Zero tolerance for basic administrative errors (wrong names, firms, or job titles across repetitive document sets).
• Written English: Native or equivalent written English proficiency with an eye for professional tone and grammar.
• Advanced MS Word Skills: Mastery over styles, page setups, margins, tabs, and document layout.
• Outreach & Research Capabilities: Familiarity with email sequencing software (e.g., Mixmax, Instantly, Lemlist) and web research techniques.
• Software Testing Mindset: Comfortable using early‑stage software, reporting reproducible bugs with clear steps and screenshots.
• Proactive Communicator: A habit of asking clarifying questions early rather than making assumptions.

Nice-to-Haves

• Background as a paralegal, legal secretary, candidate attorney, or agency recruiter back‑office specialist.
• Practical editing or proofreading experience.