SECRETARY (OFFICE AUTOMATION)

U.S. Air Forces, Europe

Ramstein-Miesenbach

Vor Ort

EUR 38.000 - 49.000

Vollzeit

Vor 4 Tagen

Sei unter den ersten Bewerbenden

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Zusammenfassung

U.S. Air Forces, Europe in Ramstein-Miesenbach seeks a professional to serve as the principal office assistant, handling a wide range of administrative and clerical duties in support of the Group Commander.

You will prepare correspondence, reports, manage calendars, coordinate meetings, screen mail, greet visitors, and ensure efficient operations through advanced word processing and office procedures.

Qualifikationen

Secret security clearance required.
Experience as office assistant or in an administrative role.
Ability to prepare correspondence and reports from staff input.

Aufgaben

Prepares a wide variety of correspondence, reports, and other documents from information obtained from staff.
Reviews and processes incoming/outgoing correspondence, materials, publications, and directives.
Screens mail, greets visitors, and routes tasks to appropriate staff.
Maintains supervisor's calendar and coordinates meetings.

Kenntnisse

Admin support

Office software

Communication

Calendar management

Ausbildung

High school diploma

Tools

MS Word

MS Excel

Outlook

Jobbeschreibung

The primary purpose of this position is to: Serve as the principal office assistant, performing various administrative and clerical duties in support of the Group Commander.

Key Responsibilities

Prepares a wide variety of recurring and nonrecurring correspondence, reports, and other documents from information obtained from the staff, files, and other sources. Prepares and finalizes various recurring reports, determining and modifying format, content, and frequency requirements. Reviews and processes incoming and outgoing correspondence, materials, publications, regulations, and directives.

Screens incoming mail to identify what needs to be brought to the attention of the supervisor, referred to appropriate staff, rerouted to other organizations/offices, or handled personally. Receives telephone calls, greets visitors, and ascertains the nature of the calls or visits. Based upon detailed knowledge of the organization and its programs and operations, determines appropriate action.

Independently notes and follows-up on commitments made at meetings and conferences by staff members, and maintains supervisor's calendar, coordinates meeting arrangements, and/or schedules meetings and/or conferences. Performs other clerical and administrative work in support of the office/organization. Develops, establishes, updates, and maintains office procedures and records/files of various types to ensure effective and efficient operation of the office.

Uses varied and advanced functions of word processing software to create, format, modify, edit, and print a variety of letters, reports, memos, and other textual documents. Uses advanced functions to generate tables of contents, import graphs or databases, create glossaries, and align multiple columns.

Which agency is hiring for this position?

This position is with U.S. Air Forces, Europe, Department of the Air Force.

What is the salary for this position?

The posted pay range is $43106 – $56039/yr.

What security clearance is required?

This position requires a Secret security clearance.

What is the application deadline?

Applications close on 2026-10-01.

Who is eligible to apply?

This position is open under the 'Fed Transition' hiring path.