Sales Management Assistant (m/f/d)

KWS Group; Einbeck; Hybrid; EUR 18,000 - 26,000; Part time

Job summary

KWS Group in Niedersachsen seeks a Sales Assistant (m/f/d) to support sales operations across international markets, including Japan, China, New Zealand, Indonesia, and more. This 12-month temporary, part-time role (50%, ~19 hours/week) covers contract administration, order processing, logistics coordination, and commercial support.

You will work with SAP and MS Office, handle travel, budgeting support, and process improvements. Fluent English or German required; additional languages a plus.

Qualifications

• Completed commercial training or degree in business-related field.
• Experience in sales support, order management or similar function.
• Strong organizational skills with attention to detail.
• Fluent in English or German; additional language is a plus.

Responsibilities

• Manage and process contracts and licenses in compliance with policies.
• Coordinate sales orders and invoicing in SAP and other systems.
• Oversee logistics and timely delivery across multiple countries.
• Support budgeting, forecasts and cost tracking with accounting.
• Organize travel and field visit programs for staff and customers.
• Provide administrative support to sales teams and customers.
• Implement process improvements using KPIs and metrics.
• Assist with office management and travel logistics.

Skills

Sales support

Order management

Customer service

Organization

Communication

Education

Commercial training or degree in Business Administration

Tools

SAP

MS Office

Job description

Sales Assistant (m/f/d)

To support our Corn & Sunflower Business Unit, we are looking for a Sales Assistant (m/f/d). In this role, you will support sales operations across various international markets, including Japan, China, New Zealand, Indonesia, and other countries in Asia. You will act as a key contact for contract administration, order processing, logistics coordination, and commercial support activities.

This is a temporary position (12 months) offered part-time (50%, approximately 19 hours per week) with flexible working hours.

Your Responsibilities

• Manage and process contracts for commercial, trial, and parental corn and sunflower seeds, as well as license contracts ensuring all agreements and amendments are prepared in compliance with company and legal requirements.
• Ensure compliance with internal controls and external regulations, including customer checks against sanctions lists and adherence to company policies in all business processes.
• Coordinate and monitor sales orders in SAP and other relevant systems, including accurate entry, tracking, and invoicing orders for seeds and related products.
• Oversee logistics and shipments by collaborating with production and logistics departments to ensure timely delivery of seeds and materials to customers across the respective countries.
• Support budget planning and cost monitoring by assisting in the preparation of forecasts, tracking expenditures, and ensuring correct cost allocation in collaboration with accounting.
• Organize and coordinate business trips, and visit programs for staff and customers, including travel arrangements, accommodation, and event logistics.
• Provide administrative support to sales teams, freelancers, and customers, ensuring efficient and effective transactional processes.
• Initiate and implement process improvements by developing and applying KPIs and other measurement tools to enhance efficiency and achieve organizational goals.
• Assist in office management activities, including travel management, office supplies, and mail processing, to support smooth daily operations for HoR.

Your Profile

• Completed commercial training or degree in Business Administration, International Business, or a related field.
• Experience in sales support, order management, customer service, or a similar commercial function.
• Strong organizational skills and attention to detail.
• Confident user of SAP and MS Office applications.
• Strong communication skills and a proactive working style.
• Fluent in English or German; additional language skills are an advantage.

What We Offer

• A diverse role within an international business environment.
• Collaboration with colleagues and customers across multiple countries.
• Opportunities for professional development.
• A supportive team and an open, collaborative culture.

Make yourself grow – we look forward to welcoming you to our team!