Sachbearb. (Programmueberwachung)

U.S. Army Europe and Africa; Stuttgart; Vor Ort; EUR 40.000 - 55.000; Vollzeit

Zusammenfassung

Eine internationale Militärorganisation in Stuttgart sucht einen engagierten Sachbearbeiter zur Unterstützung des Programms Management. Sie sind verantwortlich für die Überwachung und Koordination von Programmen und unterstützen das Management bei wichtigen Berichten und Analysen. Voraussetzungen sind Kenntnisse in Büroanwendungen und eine Fahrerlaubnis. Die Stelle bietet ein sicheres Arbeitsumfeld und eine attraktive Vergütung nach deutschen Tarifbedingungen.

Leistungen

30 Tage Urlaub

Urlaubs- und Weihnachtsgeld

Betriebliche Altersvorsorge

Qualifikationen

• Erfahrung in der Anwendung von Bürosoftware.
• Gültiger Pkw-Führerschein Klasse B erforderlich.
• Erfahrung in der Verwaltung und im Kaufmännischen Bereich.

Aufgaben

• Verwalten und Überwachen von Programmen innerhalb der Abteilung.
• Unterstützung bei der Erstellung und Auswertung von Berichten.
• Sicherstellen der ordnungsgemäßen Bearbeitung von Verträgen.

Kenntnisse

Kenntnisse in Büroanwenderprogrammen

Deutsch auf Niveau B1

Englisch auf Niveau B1

Ausbildung

Abgeschlossenes kaufmännisches Studium oder vergleichbare Qualifikation

Jobbeschreibung

Sachbearb. (Programmueberwachung)

Stuttgart, Germany

Ausschreibungsbereich

WER DARF SICH BEWERBEN : / WHO MAY APPLY :

INNERBETRIEBLICHE Arbeitnehmer in Deutschland. Dies umfasst alle ortsansässigen Beschäftigten der US-Streitkräfte, einschließlich US Air Force und AAFES-Europe, innerhalb Deutschlands. / Current INTERNAL Local National Employees throughout Germany. This covers all current Local National employees of the U.S. Forces in Germany, including U.S. Air Force and AAFES-Europe within Germany

und / and

AUSSERBETRIEBLICHE Bewerber, die in Deutschland wohnhaft sind. / EXTERNAL Local National Applicants who reside in Germany.

Hauptaufgaben

Serves as program analyst responsible for providing professional support to other program analysts within the Business Operations and Integration Division as a member of the Work Management Branch. Analyst will have responsibility for various Work Management programs and sub programs. Coordinates / provides status and progress of work and makes adjustments in accordance with established priorities. Implements Business Operations and Integration Division (BOID) programs with minimal technical guidance. Provides support to management officials within the DPW in the form of analytical studies and reports relating to topics such as project status, internal control, information management, and serves as POC for several Army and Non-Army units on project processes. Responsible for providing management analysis services to the DPW organization, serving as the BOID point of contact for other units. Proficient in GFEBS and cProjects, using them to initiate, track, manage, and approve DPW and customer projects and priorities. Interfaces regularly with DPW and customer points of contact, assisting with processing 4283 forms submitted by customers. Initiates 4283 forms on behalf of DPW when required. Works with DPW and customers to ensure 4283 forms are filled out completely and properly, notifying customers of project status. Releases projects (L1) in GFEBS and cProjects to the Resource Management Office (RMO) for further processing, contract award, and funds obligation. Assists in developing the annual work plan and prioritizing DPW and customer work, considering contractual, budgetary, and personnel resource limitations.

Additional duties include monitoring heating fuel levels and managing heating fuel contracts and purchases to ensure uninterrupted heating operations. Acts as main touch point for fuel purchase requests through the Regional Contracting Office (RCO) for Blanket Purchase Agreements (BPA) delivery orders with established BPA vendors, as well as delivery orders against existing small purchase contracts. Prepares Purchase Request and Commitment (PR&C) documents and routes them to RCO when applicable purchase limits and authority are reached. Monitors purchased items and services until delivery and completion. Certifies receipt promptly to ensure timely payment. Follows up on overdue actions with vendors, reports vendor non-compliance to RCO, and maintains procurement files, ledgers, and vendor catalogs. Maintains bidders and suppliers lists for future purchases. Reconciles records with RCO and Finance and Accounting Office. Assists in completing special procurement projects. Monitors and maintains DPW printers, copiers, scanners, and fax machines, ensuring operability and stock levels of toner, ink, paper, and other necessary items. Purchases supplies as needed and submits service requests for repairs.

Serves as the Government Purchase Card (GPC) cardholder (CH) for USAG Stuttgart DPW BOID. Duties include completing all required training, maintaining certification, and implementing the GPC program within DPW. Makes purchases up to the Single Purchase Limit based on delegated authority. Requests quotes for purchases over the Micro-Purchase Threshold from at least three vendors, as required. Conducts GPC purchases following FAR, DFARS, AFARS, and other regulations. Coordinates with the GPC Level IV Agency Program Coordinator. Ensures purchases are authorized, funded, legal, economical, and meet a bona fide need. Tracks and verifies receipt/acceptance of all purchases, reconciles transactions within three business days, and resolves discrepancies or questionable transactions.

Assists DPW program managers with Work Management accountability. Supports program management within established rules, regulations, and guidelines. Performs research, reviews, and analysis, including comprehensive studies. Ensures timely programming, planning, and prioritization, utilizing current cost and execution data for analysis and justification. Assists in developing and executing Work Management programs, including DPW RPMA and AFH budgets.

Performs other duties as assigned.

Qualifikationsanforderungen

• Kenntnisse in Büroanwenderprogrammen erforderlich. / Office automation skills required.
• Bewerber müssen den Führerschein Klasse B besitzen. / Applicant must be in possession of a valid driver's license class B.

Description of the Education & Training Levels : / Bildungsebenen :

https : / / portal.chra.army.mil / mnrs?sys_id=0a86e971cd2d2d10aaffb5ebb50f5ac9&view=sp&id=mnrs_kb_article&table=kb_knowledge

C-6 :

E&T Levels I and II : not creditable for positions in this occupational series

E&T Level III A : The completed apprenticeship must have been in a commercial, business or administrative occupation, e.g., Industriekaufmann / frau, Kaufmann / frau im Gross und Einzelhandel, oder in steuer- und wirtschaftsberatenden Berufen, Rechtsanwaltkanzleien, Banken oder Arztpraxen, or training as Personalfachkaufmann / frau with successful IHK (Industrie- und Handelskammer) examination, or similar occupation; PLUS 2 years of job related experience as defined below.

E&T Level III B and C : 2 years of job related experience as defined below.

E&T Level IV A : The completed apprenticeship must have been in a commercial, business or administrative occupation, e.g., Industriekaufmann / frau, Kaufmann / frau im Gross und Einzelhandel, oder in steuer- und wirtschaftsberatenden Berufen, Rechtsanwaltkanzleien, Banken oder Arztpraxen, or training as Personalfachkaufmann / frau with successful IHK (Industrie- und Handelskammer) examination, or similar occupation; PLUS 1 year of job related experience as defined below.

E&T Level IV D :

1 year of job related experience as defined below.

E&T Level IV B and C : are not creditable for positions in this occupational series.

E&T Level V : University or equivalent graduation with major study in a related academic field e.g., Wirtschaftswissenschaft, Betriebswirtschaft, or other related academic field; no additional experience required.

Internal placements : As an exception current employees in the same or similar occupational series who have served one year in their current position, are qualified for the next higher grade level.

Job related experience : is experience that provided knowledge in applying a wide range of principles, theories, and processes of management with a high degree of resourcefulness to a variety of studies, investigations, and assignments. The experience must demonstrate knowledge of the organization, function, and operations of the activity, higher commands, and their relationship to other activities; and knowledge of and skill in applying a wide range of methods used to gather, analyze, and evaluate information concerning management processes, budgetary policies, precedent setting decisions, etc. The knowledge must demonstrate possession of specific skills and abilities in the areas of specialization of the vacancy. Creditable experience could have been gained within and outside the US Forces. Experience gained as a Management Assistant is qualifying job related experience. However, one year of creditable experience must be at a level of difficulty that compares to the next lower grade of the vacancy.

Training : Selectee must complete mandatory training, as directed.

C-6a :

E&T Levels I and II : not creditable for positions in this occupational series

E&T Level III A : The completed apprenticeship must have been in a commercial, business or administrative occupation, e.g., Industriekaufmann / frau, Kaufmann / frau im Gross und Einzelhandel, oder in steuer- und wirtschaftsberatenden Berufen, Rechtsanwaltkanzleien, Banken oder Arztpraxen, or training as Personalfachkaufmann / frau with successful IHK (Industrie- und Handelskammer) examination, or similar occupation; PLUS 3 years of job related experience as defined below.

E&T Level III B and C : 3 years of job related experience as defined below.

E&T Level IV A : The completed apprenticeship must have been in a commercial, business or administrative occupation, e.g., Industriekaufmann / frau, Kaufmann / frau im Gross und Einzelhandel, oder in steuer- und wirtschaftsberatenden Berufen, Rechtsanwaltkanzleien, Banken oder Arztpraxen, or training as Personalfachkaufmann / frau with successful IHK (Industrie- und Handelskammer) examination, or similar occupation; PLUS 2 years of job related experience as defined below.

E&T Level IV D : 2 years of job related experience as defined below.

E&T Level IV B and C : are not creditable for positions in this occupational series.

E&T Level V : University or equivalent graduation with major study in a related academic field e.g., Wirtschaftswissenschaft, Betriebswirtschaft, or other related academic field; PLUS 1 year of job related experience as defined below.

Internal placements : As an exception current employees in the same or similar occupational series who have served one year in their current position, are qualified for the next higher grade level.

Job related experience : is experience that provided knowledge in applying a wide range of principles, theories, and processes of management with a high degree of resourcefulness to a variety of studies, investigations, and assignments. The experience must demonstrate knowledge of the organization, function, and operations of the activity, higher commands, and their relationship to other activities; and knowledge of and skill in applying a wide range of methods used to gather, analyze, and evaluate information concerning management processes, budgetary policies, precedent setting decisions, etc. The knowledge must demonstrate possession of specific skills and abilities in the areas of specialization of the vacancy. Creditable experience could have been gained within and outside the US Forces. Experience gained as a Management Assistant is qualifying job related experience. However, one year of creditable experience must be at a level of difficulty that compares to the next lower grade of the vacancy.

Training : Selectee must complete mandatory training, as directed.

SPRACHKENNTNISSE / LANGUAGE PROFICIENCY LEVEL :

Deutschlevel B1 nach Europäischem Referenzrahmen erforderlich.

Englischlevel B1 nach Europäischem Referenzrahmen erforderlich.

Sie können ihre Sprachkompetenz kostenlos testen. Sie finden zahlreiche Testanbieter online, die Tests für die Sprachniveaustufen nach dem „Gemeinsamen Europäischen Referenzrahmen" anbieten (CEFR).

German level B1 according to the Common European Framework of Reference for Languages required.

English level B1 required according to the Common European Framework of Reference for Languages.

You may test yourself for free at one of the various online providers, who offer tests under the 'Common European Framework of Reference for Languages' (CEFR).

Beschreibung der Sprachanforderungen / Description of the Language Levels :

https : / / portal.chra.army.mil / mnrs?sys_id=13a66d71cd2d2d10aaffb5ebb50f5aa0&view=sp&id=mnrs_k_article&table=kb_knowledge

Auswahlkriterien auswählen

Generelle Informationen für LN-Stellenausschreibungen - bitte lesen : / General Information for LN Job Announcements - please read :

https : / / portal.chra.army.mil / mnrs?sys_id=77e3ac4a5ce32110924578e08ba9227c&view=sp&id=mnrs_kb_article&table=kb_knowledge

Beschäftigungsbedingungen

Dies ist eine Traineestelle. / This is a developmental position.

Die Stelle kann auf der Stufe C-06 oder auf der vollen Leistungsstufe C-6A besetzt werden. Der Stelleninhaber kann gemäß den gesetzlichen Bestimmungen nach Abschluss der erforderlichen Schulungen und auf Empfehlung des Vorgesetzten ohne Auswahlverfahren auf die nächsthöhere oder volle Leistungsstufe befördert werden. / Position may be filled at the C-06 or at the full performance level, C-6A. Incumbent may be non-competitively promoted to the next higher or full performance level in accordance with regulatory requirements, upon completion of required training, and recommendation of supervisor.

Gelegentliche Dienstreisen erforderlich. / Occasionally temporary duty travel (TDY) required.

Schweres Heben bis zu 23 kg erforderlich. / Heavy lifting up to 50 lbs required.

Das bieten wir Ihnen :

einen globalen Arbeitgeber, der für kulturelle Vielfalt und Chancengleichheit steht

ein Arbeitsverhältnis in internationalem Umfeld und kollegialer Atmosphäre

hohe Arbeitsplatzsicherheit und eine attraktive Vergütung nach deutschen Tarifverträgen (TV AL II, Schutz TV), mit u.a. folgenden tariflichen Ansprüchen :

30 Tage Urlaub bzw. 36 bei schwerbehinderten Arbeitnehmern (zusätzlich sind gemäß Tarifvertrag der 24.12. und der 31.12. frei)

Urlaubs- und Weihnachtsgeld (insgesamt 13 Monatsgehälter)

eine Reihe von zusätzlichen sozialen Leistungen (u. a. eine betriebliche Altersvorsorge (Allianzgruppenversicherung) und vermögenswirksame Leistungen)

Über den Tarifvertrag hinaus

sind 8-9 US-Feiertage i.d.R. zusätzlich arbeitsfrei durch Umverteilung der Arbeitszeit (durch Betriebsvereinbarung geregelt)

bestehen betriebsinterne Regelungen zu flexiblen Arbeitszeitmodellen, mobilem Arbeiten und Prämien für Betriebszugehörigkeit und besondere Leistungen

existieren Gesundheits- bzw. Fitnessprogramme, die u.a. die kostenfreie Nutzung der betrieblichen Fitnesscenter beinhalten