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The Conservation Volunteers; Deutschland; Remote; EUR 16.000 - 20.000; Teilzeit

Zusammenfassung

The Conservation Volunteers is seeking a highly organized Project & Governance Administrator to support the PMO, CEO, Leadership Team and Board of Trustees. This role focuses on meetings, document control, accurate records and timely follow-up to ensure governance and PMO routines run smoothly.

You will arrange and schedule meetings, prepare agendas, collate papers, maintain action logs, and take clear minutes.

Qualifikationen

• Strong organisational skills with ability to manage multiple governance meetings.
• Experience with minutes, agendas, and action tracking.
• Confidentiality and professional communication with senior stakeholders.

Aufgaben

• Arrange and schedule meetings, resolving diary clashes and preparing agendas.
• Collate and distribute papers, maintain action logs and follow up on actions.
• Produce clear, timely minutes capturing decisions and key points.
• Provide admin support to project reporting processes and keep trackers up to date.
• Assist with travel, events, visits and other administrative tasks as needed.

Jobbeschreibung

Project and Governance Administrator

Company: The Conservation Volunteers

Salary: from £15,286 a year

Hours: Part-time

Working pattern: Remote

Job type: Permanent

Posting date: 11 Sept 2026

Closing date: 11 Oct 2026

We are looking for a highly organised, proactive and discreet Project & Governance Administrator to provide high quality administrative support within TCV's developing Project Management Office, and to support the CEO, Leadership Team, Board of Trustees and key governance meetings.

This is an administration role with a strong focus on meeting organisation, document control, accurate records and follow-up. You will work closely with the Programme Manager and Project & Governance Co-ordinator to provide administrative support that helps leadership, governance and PMO routines run smoothly.

The role will include arranging and scheduling meetings, resolving diary clashes, preparing agendas, collating and distributing papers, maintaining action logs, and following up agreed actions so that decisions and commitments are clearly recorded and progressed. This will cover Leadership Team meetings, Board and Sub-Committee meetings, PMO meetings and other project or governance forums, including support for annual meeting cycles, Board and Committee packs, trustee liaison and escalation of queries to the Project & Governance Co-ordinator or Programme Manager where needed.

A key part of the role will be producing clear, accurate and timely minutes from senior-level meetings, capturing decisions, actions and key discussion points with appropriate judgement and discretion.

You will also provide administrative support to project management reporting processes. This may include maintaining SharePoint workspaces, filing and version-controlling project documents, updating simple trackers, supporting meeting packs, and helping the Project & Governance Co-ordinator keep project reporting routines organised and consistent.

The postholder may also help with practical administration such as arranging travel, supporting internal events, preparing for visits, welcoming visitors, and helping colleagues plan briefings or conferences. The role will involve regular contact with senior leaders, trustees, committee members and colleagues across TCV, so strong communication, judgement, confidentiality and professionalism are essential. You will need to build positive working relationships, be personable and responsive, and use initiative to make it easier for busy stakeholders to engage with papers, actions and follow-up.

There is flexibility around the location of this role. The role is hybrid/home based, with some UK-wide travel where required. The preferred working pattern is Tuesday to Thursday, with some flexibility to work on Mondays where required for key meetings or governance deadlines. Our Head Office is in Doncaster.

Early applications are encouraged as we may close the vacancy early if we receive a high volume of suitable applications.

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