Project & Governance Administrator

The Conservation Volunteers; Deutschland; Hybrid; EUR 38.000 - 48.000; Vollzeit

Zusammenfassung

The Conservation Volunteers (TCV) is seeking a highly organised Project & Governance Administrator to provide administrative support within the PMO and to assist the CEO, Leadership Team, Board of Trustees and key governance meetings. The role focuses on meetings, document control, accurate records and follow-up to progress decisions and commitments.

You will arrange meetings, prepare agendas, collate papers, maintain action logs and produce clear minutes from senior-level meetings.

Qualifikationen

• Experience in organising meetings, maintaining records and minutes.
• Ability to manage diaries, agendas and paper distribution.
• Discretion and professionalism when handling sensitive information.

Aufgaben

• Arrange and schedule meetings across governance forums.
• Prepare and distribute agendas and papers; maintain action logs.
• Capture accurate minutes of senior meetings with clear decisions.
• Support PMO reporting processes and project documentation.
• Assist with travel, events and liaison with senior leaders and trustees.

Kenntnisse

Diary management

Document control

Stakeholder communication

Confidentiality

Ausbildung

Relevant admin qualification

Tools

SharePoint

MS Office

Jobbeschreibung

We are looking for a highly organised, proactive and discreet Project & Governance Administrator to provide high quality administrative support within TCV's developing Project Management Office, and to support the CEO, Leadership Team, Board of Trustees and key governance meetings.

This is an administration role with a strong focus on meeting organisation, document control, accurate records and follow-up. You will work closely with the Programme Manager and Project & Governance Co-ordinator to provide administrative support that helps leadership, governance and PMO routines run smoothly.

The role will include arranging and scheduling meetings, resolving diary clashes, preparing agendas, collating and distributing papers, maintaining action logs, and following up agreed actions so that decisions and commitments are clearly recorded and progressed. This will cover Leadership Team meetings, Board and Sub-Committee meetings, PMO meetings and other project or governance forums, including support for annual meeting cycles, Board and Committee packs, trustee liaison and escalation of queries to the Project & Governance Co-ordinator or Programme Manager where needed.

A key part of the role will be producing clear, accurate and timely minutes from senior-level meetings, capturing decisions, actions and key discussion points with appropriate judgement and discretion.

You will also provide administrative support to project management reporting processes. This may include maintaining SharePoint workspaces, filing and version-controlling project documents, updating simple trackers, supporting meeting packs, and helping the Project & Governance Co-ordinator keep project reporting routines organised and consistent.

The postholder may also help with practical administration such as arranging travel, supporting internal events, preparing for visits, welcoming visitors, and helping colleagues plan briefings or conferences. The role will involve regular contact with senior leaders, trustees, committee members and colleagues across TCV, so strong communication, judgement, confidentiality and professionalism are essential. You will need to build positive working relationships, be personable and responsive, and use initiative to make it easier for busy stakeholders to engage with papers, actions and follow-up.

There is flexibility around the location of this role. The role is hybrid/home based, with some UK-wide travel where required. The preferred working pattern is Tuesday to Thursday, with some flexibility to work on Mondays where required for key meetings or governance deadlines. Our Head Office is in Doncaster.