administrator

Story Contracting; Deutschland; Hybrid; EUR 32.000 - 52.000; Vollzeit

Benefits dieser Stelle

Award-winning training and development

Competitive salary and pension

Health cash plan and wellbeing support

Working from home (1 day per week) and

Volunteering days

Zusammenfassung

Story Contracting is seeking a highly organised Administrator to support our Pre-Construction team from our Carlisle office with hybrid working after probation. You will assist in tender submissions, data management and coordinating with estimating, commercial and bid management teams to secure opportunities in rail, infrastructure and construction.

The role emphasises accuracy, multi-tasking and proactive teamwork to ensure timely submissions and maintained business information.Experience in

Qualifikationen

• Excellent attention to detail and organisational skills.
• Strong written and verbal communication abilities.
• Proficient IT skills including Word and Excel.
• Ability to work under pressure and meet deadlines.
• Experience with SharePoint and PowerPoint is advantageous.
• Previous administrative experience in an office environment.

Aufgaben

• Manage client procurement and tender portals, including downloading, organising and distributing tender documentation.
• Monitor client portals for clarifications, addenda and tender queries, ensuring bid teams are informed.
• Compile and upload compliant tender submissions and supporting documentation.
• Complete standard tender questionnaires and administrative submission requirements.
• Prepare mandatory documentation including forms of tender, declarations and confidentiality agreements.
• Support estimating and commercial teams with data management and pricing schedules.
• Monitor opportunity portals and industry sources for new tender opportunities.
• Track Bid/No-Bid summaries and support management review processes.
• Maintain business pipeline information and support monthly forecasting activities.
• Manage and update SharePoint bid libraries, templates and business development information.
• Provide general administrative support across pre-construction, estimating and commercial functions.

Kenntnisse

Attention to detail

Organisation

Communication

IT skills

SharePoint

PowerPoint

Multi-tasking

Tools

SharePoint

PowerPoint

Jobbeschreibung

Story is a family-owned contractor with ambitious plans to expand into new sectors and regions. We are looking for a highly organised and detail-focused Administrator to support our growing Pre-Construction department. This is an excellent opportunity to join a successful team at the heart of securing new business across the rail, infrastructure and construction sectors. You will join a high-performing team responsible for identifying opportunities, managing tender submissions and supporting business growth. Working closely with our estimating, commercial and bid management teams, you will play a key role in ensuring opportunities are managed efficiently, submissions are completed accurately and critical business information is maintained and shared effectively. Based in our Carlisle Head Office, the role offers hybrid working following the successful completion of your probation period.

Reporting to the Bid Manager, you will:

• Manage client procurement and tender portals, including downloading, organising and distributing tender documentation.
• Monitor client portals for clarifications, addenda and tender queries, ensuring bid teams are informed and actions are tracked.
• Compile and upload compliant tender submissions and supporting documentation.
• Complete standard tender questionnaires and administrative submission requirements.
• Prepare mandatory documentation including forms of tender, declarations and confidentiality agreements.
• Support estimating and commercial teams with data management, pricing schedules and report generation.
• Monitor opportunity portals and industry sources for new tender opportunities.
• Track Bid/No-Bid summaries and support management review processes.
• Maintain business pipeline information and support monthly forecasting activities.
• Manage and update SharePoint bid libraries, templates and business development information.
• Provide general administrative support across the wider pre-construction, estimating and commercial functions.

You will be an organised and proactive administrator with excellent attention to detail and the ability to manage multiple priorities in a fast-paced environment. You will enjoy working as part of a team, building strong working relationships and supporting colleagues to achieve shared objectives.

We are looking for someone who takes pride in producing accurate work, can work to demanding deadlines and is willing to take ownership of their responsibilities. This role would suit an experienced administrator looking to develop their career within a growing pre-construction and work winning environment.

Key skills and experience:

• Excellent attention to detail.
• Strong organisational and scheduling skills.
• Excellent written and verbal communication skills.
• Strong IT skills, including Microsoft Word and Excel.
• The ability to work effectively under pressure and manage competing deadlines.
• A methodical, inquisitive and proactive approach.
• Previous administrative experience within an office environment.
• Experience using SharePoint and Microsoft PowerPoint would be advantageous.
• The ability to analyse information and identify anomalies.

Benefits:

• Award-winning training and development opportunities
• Competitive salary and pension
• Health cash plan and wellbeing support
• Working from home (1 day per week) and agile working policies.
• Two paid volunteering days each year

Every Story Matters We are proud to be a place where everyone can be part of the Story! As part of our pledge to eliminate discrimination and encourage diversity among our Story Team, our 'Every Story' policy https://www.storycontracting.com/about-us/our-culture-values/ ensures all employees are a part of a diverse environment and always feel included. All applicants will receive careful consideration for employment regardless of who you are, where you come from or what you believe in.