Project Manager & Business Process Analyst as Freelancer (all genders)

Vexcash AG; Berlin; On-site; EUR 67,000 - 112,000; Full time

Job summary

Vexcash AG is seeking a skilled Project Manager/Business Analyst to drive IT system implementations, automation, and AI tool adoption. You will map processes, craft clear requirements, and govern projects from initiation through go-live and post-implementation review.

Qualifications include 3–6 years in structured PM/BA roles, experience with BPMN, and proficiency in English and Russian. Familiarity with Jira/Confluence and AI tools is highly valued.

Qualifications

• 3–6 years in project management or business analysis in a structured organization.
• At least two cross-functional IT implementation, digitalization or automation projects taken from idea to adoption.
• Solid process analysis and modeling skills in BPMN, EPC or similar notation.
• Experience writing business requirements that developers or vendors can build from.
• A formal PM approach (PMBOK, PRINCE2, IPMA or similar) that you actually apply, not just know.
• Fluent English (C1+) and Russian.
• Everyday use of AI tools in your own work.

Responsibilities

• Run several parallel organizational projects (1–6 months, 2–4 people) implementing IT systems, automation and AI tools.
• Map as-is and to-be processes with process owners using BPMN or similar notations.
• Write business requirements for development, data and vendor teams including scope, user stories, and acceptance criteria.
• Set up and maintain project governance: charter, RACI, plan, risk & issue log, change requests, status reports.

Skills

Project management

Business analysis

Process modeling

Requirements writing

PM methodologies

English & Russian

AI tools usage

Tools

BPMN

EPC

Jira

Confluence

Fibery

SQL

Job description

About Vexcash AG

VEXCASH AG is Germany’s leading online provider of short-term loans. We offer our customers a quick and straightforward solution to bridge the gap until their next payday. More than 800,000 customers already rely on our service. Thanks to our innovative approach, they can secure financial liquidity without having to commit to a long-term agreement.

Your responsibilities

We are modernizing how our teams work by introducing new IT systems, automating processes and increasingly embedding AI tools. We need someone who turns a business need into a mapped process, a clear requirement and a rolled‑out solution that people actually use.

What you’ll work on

• Run several parallel organizational projects (typically 1–6 months, 2–4 people) that implement IT systems, automation and AI tools in business processes

• Map as-is and to-be processes together with process owners, using BPMN, flowcharts or whatever notation fits the audience

• Write business requirements for development, data and vendor teams: scope, user stories, acceptance criteria, edge cases

• Set up and keep the project governance: charter, RACI, plan, risk & issue log, change requests, status reporting to management

• Drive adoption after go-live: training, feedback loops, measuring whether the process really changed

In your first 6 months you will

• Deliver at least one system or process change end to end, from as-is analysis to measured adoption

• Build a reusable project toolkit (templates, checklists) for further implementation projects

Qualifikation

Must have

Freelancers must meet the requirements for working on a freelance basis and include their proposed monthly rate in their application.

• 3–6 years in project management or business analysis in a structured organization

• At least two cross-functional IT implementation, digitalization or automation projects taken from idea to adoption — and you can show the artifacts

• Solid process analysis and modeling skills in a standard notation (BPMN, EPC or similar)

• Experience writing business requirements that developers or vendors can build from

• A formal PM approach (PMBOK, PRINCE2, IPMA or similar) that you actually apply, not just know

• Fluent English (C1+) and Russian

• Everyday use of AI tools (ChatGPT, Claude or similar) in your own work

Nice to have

• German

• PMP, PRINCE2, IPMA, CBAP or IREB certification

• Hands-on BPMN 2.0

• Basic SQL; experience with Fibery, Jira, Confluence or similar

• Experience with vendor or SaaS selection and implementation

• Background in fintech or another regulated industry

This role is probably not for you if

• You prefer moving fast over documenting decisions

• You see RACI, risk logs and change control as bureaucracy rather than tools

• You are looking for a portfolio or people-management role

We look forward to hearing from you!