Project Management Office Administrator

The Adaptavist Group; Deutschland; Hybrid; EUR 55.000 - 75.000; Vollzeit

Zusammenfassung

The Adaptavist Group is seeking a Project Manager Administrator to support the PMO & Services Operations team in Germany. The role focuses on bringing structure, accuracy, and control to busy services projects.

You’ll handle system setup, resource coordination, forecasting, auditing, invoicing, and cross‑functional collaboration with consultants, project teams, operations, and finance to ensure accuracy and timely invoicing.

Qualifikationen

• Experience managing project financials, including revenue and expenses reconciliation.
• Strong written and verbal communication skills.
• Excellent attention to detail and data accuracy across systems.
• Ability to work independently while collaborating with remote teams.
• Organised and professional approach to PMO operations.

Aufgaben

• Setting up and maintaining projects in internal systems.
• Supporting resource booking, scheduling, and coordination.
• Tracking project budgets, purchase orders, invoices and expenses.
• Auditing and maintaining system data for accuracy.
• Coordinating between SPP and Finance for invoicing accuracy.
• Ensuring forecasts are current and accurate with project teams.
• Keeping project plans and timelines up to date (baseline vs actual).
• Supporting governance by enforcing processes, templates and reporting standards.
• Carrying out charge analysis and maintaining strong financial control.

Kenntnisse

PMO experience

Google Workspace

Microsoft Office

Atlassian Jira

Confluence

SPP system

Communication skills

Attention to detail

Independent with remote teams

Organised

Tools

Jira Roadmaps

Confluence

Google Workspace

Microsoft Office

SPP system

Jobbeschreibung

Are you highly organised, detail-focused, and confident managing the moving parts behind successful project delivery?

We’re looking for a Project Manager Administrator to join our PMO & Services Operations team. This is a fantastic opportunity for someone who enjoys bringing structure, accuracy, and operational control to a busy services environment.

In this role, you’ll play a key part in keeping our internal project operations running smoothly — from system set-up and resource coordination to forecasting, auditing, and invoicing. You’ll work closely with consultants, project teams, operations, and finance to ensure projects are accurately maintained behind the scenes and that all invoicing is issued correctly and on time.

If you enjoy working across systems, supporting project delivery, and making sure the details are right, we’d love to hear from you.

What you'll be doing

As Project Manager Administrator, you’ll support the smooth running of multiple non-client-facing projects and engagements from an operational and systems perspective.

Your responsibilities will include:

• Setting up and maintaining projects in internal systems
• Supporting resource booking, scheduling, and coordination
• Tracking project budgets, purchase orders, invoices, and expenses where needed
• Auditing and maintaining system data to ensure accuracy and cleanliness
• Coordinating between SPP and Finance to support accurate invoicing
• Working with project teams to ensure forecasts are current and accurate
• Keeping project plans and timelines up to date, including baseline and actual timelines
• Supporting governance by helping ensure project processes, templates, and reporting standards are followed
• Carrying out charge analysis and helping maintain strong financial control across project activity

What we're looking for

• Experience working with project financials, including reconciling revenue and expenses
• Confidence using Google Workspace and Microsoft Office
• Experience with Atlassian tools, including Jira Roadmaps and Confluence
• Experience working with SPP and/or similar project or professional services systems
• Strong verbal and written communication skills
• Excellent attention to detail and the ability to keep data, systems, and reporting accurate
• The ability to work independently while collaborating effectively with remote teams
• A self-motivated, organised, and professional approach