Project Assistant – International Office (m/f/d)

University of Europe for Applied Sciences; Berlin; On-site; EUR 36,000 - 48,000; Full time

Benefits offered by this job

30 days annual leave

Health budget subsidies for well‑being

Online language courses

Campus events

Opportunities to contribute ideas

Job summary

The International Office at the University of Europe for Applied Sciences (UE) invites applications for a Project Assistant to support international partnerships, cooperation agreements and funding projects.

You will provide administrative and organisational support, assist with Erasmus+ funding applications, research potential partner institutions, and help coordinate international visits, meetings and documentation.

Qualifications

• Completed university degree in a related field.
• Strong organisational skills with ability to handle multiple deadlines.
• Excellent written and spoken English and German.

Responsibilities

• Provide administrative and organisational support for international partnerships, cooperation projects and funding activities.
• Assist with Erasmus+ funding applications, project reporting and related processes.
• Conduct background research on partner institutions, cooperation opportunities and funding programmes.
• Support preliminary partner assessments and due diligence by collecting and organising information.
• Assist with the preparation and coordination of international cooperation agreements and documentation.
• Maintain and update partnership databases, project records and agreement documentation.
• Support communication and coordination with international partners and academic/administrative departments.
• Assist with organisation of institutional visits, delegations, meetings and other activities.
• Prepare presentations, meeting minutes, reports and other project documents.
• Provide general administrative and project support to the International Office.

Skills

Organisational skills

Research & analysis

English & German language skills

Communication & intercultural skills

MS Office proficiency

Education

Bachelor's or Master's degree

Tools

Microsoft Office

Digital collaboration tools

Job description

Your Responsibilities

The Opportunity

The International Office at the University of Europe for Applied Sciences (UE) supports international student and staff mobility, institutional partnerships, international cooperation projects and funding activities across UE campuses.

We are looking for a Project Assistant to join our Partnerships & Funding Team, providing administrative and organisational support for international partnerships, cooperation agreements and funding projects.

The position offers an opportunity for a university graduate to gain practical experience in international higher education and gradually develop their skills in project coordination and institutional cooperation.

Key Tasks and Responsibilities

• Provide administrative and organisational support for international partnerships, cooperation projects and funding activities.
• Assist with the preparation, documentation and follow‑up of Erasmus+ funding applications, project reporting and related administrative processes.
• Conduct background research on international partner institutions, cooperation opportunities and funding programmes.
• Support preliminary partner assessments and due diligence processes by collecting and organising relevant information.
• Assist with the preparation and coordination of international cooperation agreements, including documentation, internal reviews and follow‑up.
• Maintain and update partnership databases, project records and agreement documentation.
• Support communication and coordination with international partners and relevant academic and administrative departments.
• Assist with the organisation of institutional visits, delegations, meetings and other international activities.
• Prepare presentations, meeting minutes, reports and other project‑related documents.
• Provide general administrative and project support to the International Office.

Your profile

• Completed university degree (Bachelor's or Master's), preferably in International Relations, Business Administration, Social Sciences, European Studies or a related field.
• Strong organisational skills, attention to detail and the ability to manage multiple tasks and deadlines.
• Good research and analytical skills, with the ability to collect, organise and present information clearly.
• Very good written and spoken English and German.
• Good communication and intercultural skills, with an interest in international higher education and academic cooperation.
• Confident use of Microsoft Office and digital collaboration tools.
• Structured, reliable and proactive approach to work, with the ability to work both independently on assigned tasks and as part of a team.
• Initial experience through internships, student employment or academic projects in international cooperation, project administration or higher education is an advantage.
• Familiarity with Erasmus+, international funding programmes or university partnership processes is desirable but not required.

Why us?

What We Offer

• Opportunity to work with a supportive team in a dynamic and international environment.
• 30 days of annual leave.
• Following successful completion of the probationary period, access to subsidies for employee well‑being through our health budget, including preventive and aftercare services.
• Online language courses and opportunities to participate in collaborative learning activities.
• Campus events covering art, culture, business and science.
• Opportunities to contribute ideas, develop professional skills and gradually take on additional responsibilities

UE is committed to equal opportunities and an inclusive working environment. We do not discriminate based on ethnic origin, skin colour, religion, sexual orientation, gender identity, national origin, disability or any other legally protected characteristic.

For more information, visit www.ue-germany.com.