Project Administrator and Meeting Coordinator

Energy Resilience Partners, LLC; Illesheim; Hybrid; EUR 42.000 - 65.000; Teilzeit

Zusammenfassung

Energy Resilience Partners, LLC (ERP) is seeking an Office Administrator / Program Support to join the Storck Barracks microgrid project in Germany. You will manage calendars, travel, rosters, timekeeping, and correspondence to keep the program running smoothly.

Based in Bavaria with a Germany-based hybrid work arrangement, you will coordinate with ERP, Government, JV participants, OEMs and subcontractors, ensuring records are accurate and reporting is timely.

Qualifikationen

• Relevant degree or equivalent experience on federal, EPC, utility, or complex construction programs.
• Strong written communication, digital systems, records discipline, and ability to coordinate across U.S. and German time zones.
• Ability to meet the assigned work-location, Germany work-status, installation-access, and information-handling requirements.
• German-language capability; English for Government-facing functions.

Aufgaben

• Translate requirements into scope, WBS, schedule, cost, risk, and accountable owners.
• Coordinate ERP, Government, RICHARD, P3, JV participants, OEMs, and subcontractors through the reporting chain.
• Maintain auditable records and decision-ready weekly/monthly reporting; identify variances before they affect the critical path.
• Prevent unauthorized commitments, uncontrolled access, superseded information, or unsupported labor/cost charges.
• Support mobilization, performance, changes, invoicing, acceptance, closeout, and lessons learned.

Kenntnisse

Written communication

Digital systems

Records discipline

Time-zone coordination

Ausbildung

Relevant degree or equivalent experience

PMP/PSP/CPCM or credential

Jobbeschreibung

ANMG-PA-001 | Storck Barracks Microgrid | Contingent opportunity

WORK LOCATION: GERMANY-BASED HYBRID. Duty location: Bavaria, Germany - Storck Barracks / Munich PMO / supplier and authority locations. Minimum Germany presence: Regular field-office and Munich PMO support

REQUISITION ANMG-PA-001

CSS CAM LCAT 9A - Office Administrator / Program Support (provisional)

DUTY LOCATION Bavaria, Germany - Storck Barracks / Munich PMO / supplier and authority locations

WORK ARRANGEMENT GERMANY-BASED HYBRID

REPORTS TO ERP Project Manager / designated functional lead

EMPLOYMENT PROJECT HIRE, PARTNER ASSIGNMENT OR PHASE SPECIALIST

REQUIREMENT BASIS EXECUTION-DERIVED: ERP management, administration, permitting, procurement, logistics or work-front control role used to deliver the contract.

About ERP and the Project

Energy Resilience Partners, LLC (ERP) is a tribally led federal energy-resilience contractor building the contingent team for the USAG Ansbach - Storck Barracks Smart Microgrid in Bavaria, Germany. The 730-day project integrates two 1 MW diesel generators, 2 MW / 4 MWh battery energy storage, photovoltaic generation, 20 kV medium-voltage distribution, fuel systems, protection, SCADA/microgrid controls, fiber communications, an underground interconnection corridor and full testing, training and commissioning.

Position Summary

Provides administrative support for calendars, meetings, rosters, timekeeping, travel, correspondence, action logs, and office operations.

What You Will Do

• Translate the awarded requirements into controlled scope, WBS, schedule, cost, risk, records, and accountable action owners.
• Coordinate ERP, Government, RICHARD, P3, JV participants, OEMs, and subcontractors through the authorized reporting and escalation chain.
• Maintain timely, auditable records and decision-ready weekly/monthly reporting; identify variances before they affect the critical path.
• Prevent unauthorized commitments, uncontrolled access, superseded information, or unsupported labor/cost charges.
• Support mobilization, performance, changes, invoicing, acceptance, closeout, and lessons learned.

Minimum Qualifications

• Relevant degree or equivalent experience and demonstrated performance on federal, EPC, utility, or complex construction programs.
• Strong written communication, digital systems, records discipline, and ability to coordinate across U.S. and German time zones.
• Ability to meet the assigned work-location, Germany work-status, installation-access, and information-handling requirements.
• German-language capability and Germany-local credential/practice knowledge appropriate to the duties; English required for Government-facing functions.

Preferred Qualifications

USACE/RMS-CM experience; PMP/PSP/CPCM or role-specific credential; OCONUS/Germany experience.

Germany Work Authorization, Location and Access

• German-language, local credential, local-practice or continuous-presence needs control selection.
• Remote outside Germany or approved Germany-local/accredited/short-term work status for required site visits.
• Employer/engagement source must match the approved ERP staffing plan, subcontract chain, independence rules and German employment/work-status requirements.
• No field work may begin until required Government personnel approval, installation access/badging, safety orientation, role designation/appointment, system/data permissions and work-front release are complete.

Field, Travel and Employment Conditions

• Work arrangement: GERMANY-BASED HYBRID; minimum presence: Regular field-office and Munich PMO support.
• Project-based and contingent upon award/NTP, funding, final staffing authorization, qualification verification, Government approval where applicable, employer-of-record completion and installation access.
• Must support approved work hours, outages, testing windows, alternate shifts, weekends or German holidays when the schedule and lawful working-time controls require.
• Must comply with ERP/prime direction, EM 385-1-1, German safety and labor requirements, quality controls, CUI/FCI and photography/device restrictions, accurate timekeeping and project conduct rules.

Application Materials

• Resume/CV showing employer, dates, role, project value, technical scope, location, contract/client and specific responsibilities for comparable work.
• Copies of applicable degrees, licenses, certifications and training records with issuing body and expiration date.
• Current location, Germany work-authorization/status basis, earliest availability, travel/relocation constraints and required notice period.
• At least three professional references for comparable work; Government-submitted roles may require additional verification and signed commitment/appointment documentation.

Suggested JazzHR Screening Questions

• What is your present legal basis to perform the required work in Germany, and will it remain valid through your target assignment period beginning September 14, 2026?
• Can you meet this work arrangement: GERMANY-BASED HYBRID, including the stated Storck Barracks/Germany attendance?
• How many years have you performed substantially similar project administrator and meeting coordinator work, and what is the closest project by size, scope and complexity?
• Identify the degree, license, certification, CQM/safety/trade/OEM credential or system qualification that establishes you meet this posting's minimum requirements.
• Describe your English proficiency for Government communication and your German proficiency for Host Nation, authority, supplier or field coordination.

Equal opportunity statement: ERP and each approved employing entity make employment decisions without unlawful discrimination. Any tribal, veteran or other preference will be used only when legally authorized and expressly approved for the employing entity and posting.