Project Administrator and Meeting Coordinator

Energy Resilience Partners, LLC; Deutschland; Hybrid; EUR 42.000 - 64.000; Vollzeit

Zusammenfassung

Energy Resilience Partners, LLC seeks an experienced Project Administrator for a Germany-based hybrid assignment supporting Storck Barracks. You will convert awarded requirements into controlled scope, schedule, and documentation, coordinating across ERP, government partners, and subs.

The role requires German language capability, local credentials, and cross-time-zone coordination. It involves office operations, meetings, timekeeping, travel, and records management within a contingent project

Qualifikationen

• Relevant degree or equivalent experience in federal, EPC, utility, or complex construction programs is required.
• Strong written communication, digital systems, records discipline, and ability to coordinate across U.S. and German time zones.

Aufgaben

• Translate awarded requirements into scope, WBS, schedule, cost, risk, records, and accountable action owners.
• Coordinate ERP, Government, RICHARD, P3, JV participants, OEMs, and subcontractors through the reporting and escalation chain.
• Maintain timely, auditable records and decision-ready weekly/monthly reporting; identify variances early.
• Prevent unauthorized commitments, uncontrolled access, or outdated information.
• Support mobilization, performance, changes, invoicing, acceptance, closeout, and lessons learned.

Kenntnisse

Federal program experience

Communication skills

Time zone coordination

Field-office presence

Ausbildung

Relevant degree or equivalent experience

Jobbeschreibung

ANMG-PA-001 | Storck Barracks Microgrid | Contingent opportunity

WORK LOCATION: GERMANY-BASED HYBRID. Duty location: Bavaria, Germany - Storck Barracks / Munich PMO / supplier and authority locations. Minimum Germany presence: Regular field-office and Munich PMO support

• REQUISITION: ANMG-PA-001
• CSS CAM LCAT: 9A - Office Administrator / Program Support (provisional)
• DUTY LOCATION: Bavaria, Germany - Storck Barracks / Munich PMO / supplier and authority locations
• WORK ARRANGEMENT: GERMANY-BASED HYBRID
• REPORTS TO: ERP Project Manager / designated functional lead
• EMPLOYMENT: PROJECT HIRE, PARTNER ASSIGNMENT OR PHASE SPECIALIST
• REQUIREMENT BASIS: EXECUTION-DERIVED: ERP management, administration, permitting, procurement, logistics or work-front control role used to deliver the contract.

About ERP and the Project

Energy Resilience Partners, LLC (ERP) is a tribally led federal energy-resilience contractor building the contingent team for the USAG Ansbach - Storck Barracks Smart Microgrid in Bavaria, Germany. The 730-day project integrates two 1 MW diesel generators, 2 MW / 4 MWh battery energy storage, photovoltaic generation, 20 kV medium-voltage distribution, fuel systems, protection, SCADA/microgrid controls, fiber communications, an underground interconnection corridor and full testing, training and commissioning.

Position Summary

Provides administrative support for calendars, meetings, rosters, timekeeping, travel, correspondence, action logs, and office operations.

What You Will Do

• Translate the awarded requirements into controlled scope, WBS, schedule, cost, risk, records, and accountable action owners.
• Coordinate ERP, Government, RICHARD, P3, JV participants, OEMs, and subcontractors through the authorized reporting and escalation chain.
• Maintain timely, auditable records and decision-ready weekly/monthly reporting; identify variances before they affect the critical path.
• Prevent unauthorized commitments, uncontrolled access, superseded information, or unsupported labor/cost charges.
• Support mobilization, performance, changes, invoicing, acceptance, closeout, and lessons learned.

Minimum Qualifications

• Relevant degree or equivalent experience and demonstrated performance on federal, EPC, utility, or complex construction programs.
• Strong written communication, digital systems, records discipline, and ability to coordinate across U.S. and German time zones.
• Ability to meet the assigned work-location, Germany work-status, installation-access, and information-handling requirements.
• German-language capability and Germany-local credential/practice knowledge appropriate to the duties; English required for Government-facing functions.

Preferred Qualifications

USACE/RMS-CM experience; PMP/PSP/CPCM or role-specific credential; OCONUS/Germany experience.

Germany Work Authorization, Location and Access

• German-language, local credential, local-practice or continuous-presence needs control selection.
• Remote outside Germany or approved Germany-local/accredited/short-term work status for required site visits.
• Employer/engagement source must match the approved ERP staffing plan, subcontract chain, independence rules and German employment/work-status requirements.
• No field work may begin until required Government personnel approval, installation access/badging, safety orientation, role designation/appointment, system/data permissions and work-front release are complete.

Field, Travel and Employment Conditions

• Work arrangement: GERMANY-BASED HYBRID; minimum presence: Regular field-office and Munich PMO support.
• Project-based and contingent upon award/NTP, funding, final staffing authorization, qualification verification, Government approval where applicable, employer-of-record completion and installation access.
• Must support approved work hours, outages, testing windows, alternate shifts, weekends or German holidays when the schedule and lawful working-time controls require.
• Must comply with ERP/prime direction, EM 385-1-1, German safety and labor requirements, quality controls, CUI/FCI and photography/device restrictions, accurate timekeeping and project conduct rules.

Application Materials

• Resume/CV showing employer, dates, role, project value, technical scope, location, contract/client and specific responsibilities for comparable work.
• Copies of applicable degrees, licenses, certifications and training records with issuing body and expiration date.
• Current location, Germany work-authorization/status basis, earliest availability, travel/relocation constraints and required notice period.
• At least three professional references for comparable work; Government-submitted roles may require additional verification and signed commitment/appointment documentation.

Suggested JazzHR Screening Questions

• What is your present legal basis to perform the required work in Germany, and will it remain valid through your target assignment period beginning September 14, 2026?
• Can you meet this work arrangement: GERMANY-BASED HYBRID, including the stated Storck Barracks/Germany attendance?
• How many years have you performed substantially similar project administrator and meeting coordinator work, and what is the closest project by size, scope and complexity?
• Identify the degree, license, certification, CQM/safety/trade/OEM credential or system qualification that establishes you meet this posting's minimum requirements.
• Describe your English proficiency for Government communication and your German proficiency for Host Nation, authority, supplier or field coordination.

Equal opportunity statement: ERP and each approved employing entity make employment decisions without unlawful discrimination. Any tribal, veteran or other preference will be used only when legally authorized and expressly approved for the employing entity and posting.