Program Management Assistant Global HR Transformation (m/w/d)

EMEA3 Recruitment; Düsseldorf; Hybrid; EUR 42.000 - 65.000; Vollzeit

Benefits dieser Stelle

Flexible Arbeitszeiten

Entwicklungsmöglichkeiten

Faire Vergütung

Kostenlose Getränke

Remote-Arbeit bis zu 50%

Zusammenfassung

ERGO sucht eine erfahrene/r Koordinator/in im PMO-Umfeld in Düsseldorf, die/der das Programmführungsteam organisatorisch unterstützt.

Sie koordinieren Onboarding/offboarding externer Ressourcen, pflegen Dokumentationen, steuern Kalender und Meetings und arbeiten eng mit Change & Communication zusammen.

Wir bieten flexible Arbeitszeiten, Entwicklungsmöglichkeiten, faire Vergütung und remote Arbeit bis zu 50 Prozent der Arbeitszeit.

Qualifikationen

• Mehrjährige Erfahrung in Projektkoordination oder PMO-Umgebungen.
• Ausgeprägte Organisationsfähigkeiten & Multitasking in internationalem Umfeld.
• Gute Kommunikations- und Stakeholder-Management-Fähigkeiten.

Aufgaben

• Organisationale und administrative Unterstützung für Programmlinie und PMO, inkl. Vendor-Management und PO Processing.
• Onboarding/Offboarding externer Ressourcen und Teammitglieder inkl. Systemzugänge.
• Verwaltung von Programmdokumentation, Governance-Materialien und Kollaborationsplattformen.
• Zentraler Posteingang des Programms, erster Ansprechpartner für operative Anfragen.
• Zusammenarbeit mit Change & Communication und Pflege der Global HR SharePoint-Plattform.

Kenntnisse

Projektkoordination

PMO-Erfahrung

Stakeholder-Management

SharePoint

PowerPoint

Excel

Deutsch

Englisch

Tools

SharePoint

PowerPoint

Excel

Jobbeschreibung

IHRE AUFGABEN

Role and tasks

• Provide organizational and administrative support to Program Leadership and PMO team members, including vendor management and purchase order processing
• Coordinate onboarding and offboarding for external resources and new team members (e.g. system access, visitor cards, general administrative support)
• Maintain and structure program documentation, governance materials and collaboration platforms, including calendar management, meeting organization and program events
• Manage the central program mailbox and act as first point of contact for day-to-day operational inquiries
• Closely collaborate with the Change & Communication workstream on communication activities and continuously maintain and update the Global HR Program SharePoint as the central information platform

IHR PROFIL

Profile and skills

• Several years of experience in project coordination, team/executive assistance or PMO environments, ideally in large-scale transformation programs
• Strong organizational skills with the ability to manage multiple priorities in an international setting
• Excellent communication and stakeholder management skills, combined with a high degree of reliability, attention to detail and a proactive working style
• Very good skills in SharePoint, PowerPoint, Excel and modern collaboration tools
• Fluent German and English

What we offer

A thrilling task where you can contribute your expertise.

Grow with us together! We provide space to shape the future of ERGO for and with each other. As you contribute to the successful development of ERGO, you can expect quite a bit from us as an employer, such as flexible working hours, opportunities for development, fair compensation, and even free hot beverages and water. Remote work is possible for up to 50 percent of the monthly working hours, offering you a high degree of flexibility. We provide you with the support you need to realize your full potential and to balance your work and private life. We take care of you!

About us

ERGO is one of the leading international insurance groups, operating in more than 20 countries worldwide. With us, you can expect a modern working environment, diverse development opportunities and responsible tasks that enable you to grow both personally and professionally. Join us in reshaping the future of insurance – with one shared goal: helping people live their lives braver and better.

Growing together

ERGO is a place where diversity is put into practice, and you’ll have the opportunity to work along side people from different countries and specialist areas. You shape your own development path – through seminars, programmes, networking events, language courses, e-learning and on-the-job training. Our strong national and international structures open up a wide range of flexible career paths for you.

People with disabilities will be given preference if they have the same qualifications.