Program Management Assistant Global HR Transformation (m/w/d)

ERGO; Düsseldorf; Hybrid; EUR 42.000 - 58.000; Vollzeit

Zusammenfassung

ERGO is seeking an experienced coordinator to provide organizational and administrative support to Program Leadership and the PMO team in a large transformation program in Germany. You will handle vendor management, onboarding/offboarding, documentation, governance materials, calendar management and events.

Fluent German and English, strong Office/SharePoint skills, and the ability to manage multiple priorities in an international setting are essential.

Qualifikationen

• Several years of experience in project coordination, team/executive assistance or PMO environments, ideally in large-scale transformation programs
• Strong organizational skills with the ability to manage multiple priorities in an international setting
• Excellent communication and stakeholder management skills, combined with a high degree of reliability, attention to detail and a proactive working style
• Very good skills in SharePoint, PowerPoint, Excel and modern collaboration tools
• Fluent German and English

Aufgaben

• Provide organizational and administrative support to Program Leadership and PMO team members, including vendor management and purchase order processing
• Coordinate onboarding and offboarding for external resources and new team members (e.g. system access, visitor cards, general administrative support)
• Maintain and structure program documentation, governance materials and collaboration platforms, including calendar management, meeting organization and program events
• Manage the central program mailbox and act as first point of contact for day-to-day operational inquiries
• Closely collaborate with the Change & Communication workstream on communication activities and continuously maintain and update the Global HR Program SharePoint as the central information platform

Kenntnisse

Project coordination

Executive support

PMO experience

Organizational skills

Stakeholder management

Communication skills

Multitasking

German language

English language

Tools

SharePoint

PowerPoint

Excel

Collaboration tools

Jobbeschreibung

• Provide organizational and administrative support to Program Leadership and PMO team members, including vendor management and purchase order processing
• Coordinate onboarding and offboarding for external resources and new team members (e.g. system access, visitor cards, general administrative support)
• Maintain and structure program documentation, governance materials and collaboration platforms, including calendar management, meeting organization and program events
• Manage the central program mailbox and act as first point of contact for day-to-day operational inquiries
• Closely collaborate with the Change & Communication workstream on communication activities and continuously maintain and update the Global HR Program SharePoint as the central information platform

Role and tasks

• Provide organizational and administrative support to Program Leadership and PMO team members, including vendor management and purchase order processing
• Coordinate onboarding and offboarding for external resources and new team members (e.g. system access, visitor cards, general administrative support)
• Maintain and structure program documentation, governance materials and collaboration platforms, including calendar management, meeting organization and program events
• Manage the central program mailbox and act as first point of contact for day-to-day operational inquiries
• Closely collaborate with the Change & Communication workstream on communication activities and continuously maintain and update the Global HR Program SharePoint as the central information platform

Profile And Skills

• Several years of experience in project coordination, team/executive assistance or PMO environments, ideally in large-scale transformation programs
• Strong organizational skills with the ability to manage multiple priorities in an international setting
• Excellent communication and stakeholder management skills, combined with a high degree of reliability, attention to detail and a proactive working style
• Very good skills in SharePoint, PowerPoint, Excel and modern collaboration tools
• Fluent German and English

What We Offer

A thrilling task where you can contribute your expertise.

Grow with us together! We provide space to shape the future of ERGO for and with each other. As you contribute to the successful development of ERGO, you can expect quite a bit from us as an employer, such as flexible working hours, opportunities for development, fair compensation, and even free hot beverages and water. Remote work is possible for up to 50 percent of the monthly working hours, offering you a high degree of flexibility. We provide you with the support you need to realize your full potential and to balance your work and private life. We take care of you!

About Us

ERGO is one of the leading international insurance groups, operating in more than 20 countries worldwide. With us, you can expect a modern working environment, diverse development opportunities and responsible tasks that enable you to grow both personally and professionally. Join us in reshaping the future of insurance - with one shared goal: helping people live their lives braver and better.

Growing together

ERGO is a place where diversity is put into practice, and you'll have the opportunity to work alongside people from different countries and specialist areas. You shape your own development path - through seminars, programmes, networking events, language courses, e-learning and on-the-job training. Our strong national and international structures open up a wide range of flexible career paths for you.

Application deadline

None. As long as this job advertisement is online,

People with disabilities will be given preference if they have the same qualifications.