Personal Assistant & Team Coordinator (f/m/d)

Siemens Energy; Erlangen; Hybrid; EUR 45.000 - 60.000; Vollzeit

Zusammenfassung

A leading energy technology company in Germany is looking for an Executive Assistant & Team Coordinator to support the HR Leadership Team. The role involves managing calendars, travel plans, and preparing reports. Candidates should have a commercial apprenticeship or equivalent degree, strong skills in Microsoft 365, and excellent German and English proficiency. The company promotes a diverse workplace and offers flexible working options and developmental programs.

Leistungen

Attractive remuneration package

Employer-financed pension scheme

Flexible working opportunities

Professional development programs

Childcare support

Qualifikationen

• Experience supporting top management as an assistant or team coordinator.
• Very good German and English skills.
• Discretion and integrity in handling confidential HR information.

Aufgaben

• Coordinate agendas, materials, and follow-ups for the HR team.
• Manage calendar scheduling, travel arrangements, and expense processing.
• Prepare reports and presentations for talent discussions.

Kenntnisse

Microsoft 365 proficiency

Intercultural communication

Organizational skills

Attention to detail

Proactive working style

Ausbildung

Commercial apprenticeship or equivalent degree

Tools

HRIS

E2E Travel

Jobbeschreibung

A Snapshot of Your Day

As Executive Assistant & Team Coordinator for Grid Technologies HR, you will play a key role in ensuring the smooth operations and alignment of our VP Head of GT HR, HR Leadership and the wider team. Your day begins by ensuring agendas, materials, and follow‑ups are well organized. You will coordinate across HR Business Partners, Talent Acquisition, Learning, and Strategic HR teams to keep priorities aligned and deliverables on track. Throughout the day, you manage essential tasks such as calendar scheduling, travel arrangements, expense processing, and vendor coordination for external partners. At the same time, you contribute to strategic initiatives - preparing reports and presentations for talent discussions, and supporting with organisational restructures. You will also play a vital role in fostering team culture by organising workshops, engagement activities, and communication updates. By combining operational excellence with proactive support on strategic topics, you help the HR team deliver impact and accelerate Grid Technologie’s people strategy.

How You’ll Make An Impact

• Partner closely with the Head of GT HR and the Leadership Team (Head of TA and Head of Excellence and Projects), to support coordination and project execution
• Own executive assistant essentials: calendar management, travel planning/booking, expense reconciliation, vendor onboarding and management (e.g., RPO, learning providers), and meeting logistics
• Lead meeting culture implementation in GT HR to ensure greater productivity and efficiency
• Support strategic HR initiatives: reorganisation cycles, promotions, people analytics and dashboards, pulse surveys, leadership development program nominations, trainings and organisational development projects
• Prepare briefings, reports, meeting minutes and actions and presentations for business reviews, HR discussions, and leadership meetings; gather missing inputs and synthesize insights
• Maintain strict confidentiality on sensitive HR data (e.g., hiring plans, compensation topics, engagement results)
• Plan and host meetings with international participants; manage stakeholder engagement for visits, workshops, and leadership events; support employee communications (e.g., intranet posts, newsletters)
• Lead onboarding and offboarding of employees, including administrative tasks (e.g., ordering hardware/software, company ID cards, SharePoint access, distribution lists, communications and access permissions) and ensure rapid integration into GT HR team
• Support managing and tracking of budgets
• Drive and ensure Health and Safety for all our employees

What You Bring

• Completed commercial apprenticeship or equivalent degree; additional training in HR, business administration, or project management is a plus
• Experience supporting top management as an assistant or team coordinator; strong motivation to grow into a more strategic, senior‑support role
• Excellent proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams) and familiarity with Siemens Energy internal tools (e.g., E2E Travel); experience with HRIS and analytics dashboards is advantageous
• Very good German and English skills as well as intercultural experience and interest in working with many different countries
• Confident and friendly demeanour with reliable communication at an international level
• Independent and proactive working style, attention to detail, resilience under pressure, and excellent organisational and time management skills.
• Discretion and integrity in handling confidential HR information

About The Team

Our Grid Technology team enables a reliable, sustainable, and digital grid. The power grid is the backbone of the energy transition.

Siemens Energy offers a leading portfolio and solutions in HVDC transmission, grid stabilization and storage, high voltage switchgears and transformers, and digital grid technology.

Our global team is committed to making sustainable, reliable, and affordable energy a reality by pushing the boundaries of what is possible. We uphold a 150‑year legacy of innovation that encourages our search for people who will support our focus on decarbonisation, new technologies, and energy transformation.

Find out how you can make a difference at Siemens Energy: https://www.siemens-energy.com/employeevideo

Who is Siemens Energy?

At Siemens Energy, we are more than just an energy technology company. With ~100,000 dedicated employees in more than 90 countries, we develop the energy systems of the future, ensuring that the growing energy demand of the global community is met reliably and sustainably. The technologies created in our research departments and factories drive the energy transition and provide the base for one sixth of the world's electricity generation.

Our Commitment to Diversity

Lucky for us, we are not all the same. Through diversity we generate power. We run on inclusion and our combined creative energy is fueled by over 130 nationalities. Siemens Energy celebrates character – no matter what ethnic background, gender, age, religion, identity, or disability. We energise society, all of society, and we do not discriminate based on our differences.

Rewards/Benefits

• In addition to an attractive remuneration package in line with the market, you can expect an attractive employer‐financed company pension scheme
• We also offer the opportunity to become a Siemens Energy shareholder
• We offer our employees the opportunity to work flexibly and remotely, and our inspiring offices provide space for collaboration and creativity
• The professional and personal development of our employees is very important to us. We provide them with the opportunities to learn and develop in a self‑determined way, various attractive programmes and learning materials are available for this purpose
• In relation to the "compatibility of family and work", we have a wide range of offers, e.g. flexible working time models, childcare places at many locations, the possibility of trial part‑time work or even a sabbatical

We value equal opportunities and welcome applications from people with disabilities.

https://jobs.siemens-energy.com/jobs