People & Workplace Coordinator (m/f/d)

FRAMOS; München; On-site; EUR 42,000 - 64,000; Full time

Job summary

FRAMOS is seeking a dedicated People & Workplace Coordinator to own our Munich office and assist with People Operations in Germany. The role requires on-site presence at the Munich Sendling office, and collaboration with the People team and leadership.

You will manage daily office operations, onboarding/offboarding tasks, travel planning, and HRIS data integrity, while coordinating facilities, vendors, and events to ensure a smooth employee experience.

Qualifications

• Experience in office/workplace management or HR administration.
• Ability to work independently and follow through until completion.
• Excellent organizational and interpersonal skills.

Responsibilities

• Prepare and maintain welcoming office spaces and meeting rooms.
• Serve as first point of contact for colleagues, candidates, partners and vendors.
• Coordinate landlords, cleaning, maintenance, supplies, invoices and service quality.
• Handle office admin tasks including post, parcels and fleet management for Germany-based sales team.
• Support leadership with travel planning and expense coordination.
• Provide hands-on People Operations support across onboarding, offboarding, benefits and HRIS data maintenance.
• Arrange and host meetings, visits, meals, and company events.
• Oversee health and safety coordination and training with external consultants.

Skills

Office management

HR administration

Team assistance

Communication

Discretion with personal data

German + English fluency

Tools

Personio

Job description

Do you enjoy creating a workplace where people feel welcome and everything runs smoothly? Are you equally comfortable coordinating an office repair, welcoming a new colleague, preparing an employee document, and organizing travel?

We are looking for a People & Workplace Coordinator to take ownership of our Munich office and support selected People Operations activities for our team in Germany. You will work closely with the wider People team, our Germany-based leadership team, all Germany based employees (remote and Munich based), and external service providers.

This full-time or part-time position is based at our Munich office in Sendling and requires regular on-site presence.

YOUR RESPONSIBILITIES

• You create a great start to every office day: kitchens, social areas, and meeting rooms are welcoming and well prepared, with fresh fruit, snacks, and drinks ready for the team.
• You are the friendly first point of contact for colleagues, candidates, customers, suppliers and other partners, making sure every interaction feels smooth and professional.
• You keep our workplace running effortlessly by coordinating landlords, cleaning and maintenance providers, repairs, access, office supplies, and other facility needs - including quotations, invoices, and service quality.
• You take ownership of practical office administration, from post, parcels, and shared inboxes to our small fleet of company cars for the Germany-based sales team.
• You support our Germany-based leadership team with selected personal-assistance and administrative tasks, such as travel planning, expense coordination.
• You provide hands-on People Operations support throughout the employee journey, including onboarding and offboarding coordination, benefit administration, reference letters, employee documents, and accurate data maintenance in Personio, our HRIS.
• You bring people together through well-organized meetings, office visits, team lunches, and company events,
• You coordinate office health and safety - from supporting first aiders and fire wardens to organizing annual training and liaising with our health and safety consultant.

YOUR PROFILE

• You have professional experience in office or workplace management, team assistance, HR administration, or a comparable role.
• You take ownership, work independently, and follow up until tasks are completed.
• You are highly organized, reliable, service-oriented, and attentive to detail.
• You communicate warmly and professionally with employees, candidates, leaders, visitors, and external partners.
• You handle personal information with discretion and are comfortable coordinating suppliers, offers, and invoices.
• You communicate fluently in German and confidently in English. Experience with Personio or another HRIS is an advantage.
• You are curious about AI-enabled tools and interested in using them to make administrative work more efficient.

About us

FRAMOS is the leading camera module design and manufacturing expert.

Founded in Munich, Germany over 40 years ago, FRAMOS has empowered companies worldwide to make drones fly safely, enable robots to see and think, make diagnostics faster and more affordable, boost athletic performance with AI, and countless other innovations.

Today, FRAMOS has 160+ employees worldwide, bringing together global expertise to support customers across industries and continents.

FRAMOS stands for best-in-class image quality, an open-source approach, and fast, easy integration – helping customers launch products quicker and stay ahead of the competition.

With strong expertise in electronics design, optics and optical assembly, camera calibration, image tuning, and software integration, FRAMOS provides off-the-shelf camera modules and customized embedded vision solutions. At our technology campus strategically located in Europe, we combine R&D and manufacturing services under one roof and provide scalable manufacturing capacities for up to millions of pieces.

OUR CORE VALUES:

PASSION

We give our best every day and push ourselves to go the extra mile.

INNOVATION

We constantly seek new ideas and embrace unconventional solutions.

TEAM SPIRIT

We support each other, share knowledge, and build trust through feedback.

FAIL FORWARD

We try new things, learn from failure, and grow with each experience.

CUSTOMER 1ST

We put our customers at the heart of everything we do.

By submitting your application, you confirm that you have read and understood this Data Privacy Statement and acknowledge that FRAMOS will process your personal data for the purposes of managing the recruitment process and related activities in accordance with applicable data protection laws.