Operations & Vendor Management Coordinator

SQUARE ONE RESOURCES sp. z o.o.; Deutschland; Vor Ort; EUR 70.000 - 100.000; Vollzeit

Zusammenfassung

SQUARE ONE RESOURCES sp. z o.o.

is seeking an Operations & Vendor Management Coordinator to support vendor governance, contract administration, software licensing, and budget coordination in a global environment. In this role you will manage vendor relationships, oversee contract lifecycles, assist with software procurement, monitor licenses and budgets, and collaborate with Finance, Legal, IT and Research teams to improve governance and efficiency.

Qualifikationen

• 3–5 years of experience in Procurement, Vendor Management, Contract Administration, Operations Coordination, or a related field.
• Experience managing contract lifecycle activities, including renewals, amendments, extensions, and tracking.
• Experience with software vendors, software licensing, or technology procurement.
• Strong stakeholder management and coordination skills within a global organization.
• Experience with budget tracking, financial reporting, and cost management.
• Excellent organizational skills and strong attention to detail.
• Fluent English, both written and spoken.
• Optional: Experience in the pharmaceutical, biotechnology, life sciences, or R&D sector.
• Exposure to cloud services procurement and software spend management.
• Experience working in governance- and compliance-driven environments.
• Familiarity with vendor governance frameworks and procurement best practices.

Aufgaben

• Manage and coordinate relationships with external vendors and technology partners
• Oversee contract lifecycle activities, including renewals, amendments, extensions, and contract tracking
• Support procurement processes for software, technology services, and other operational needs
• Coordinate software licensing activities and monitor license utilization and compliance
• Track operational budgets, monitor spending, and support cost management initiatives
• Partner with internal stakeholders across Finance, Procurement, Legal, IT, and Research functions
• Ensure adherence to governance, compliance, and procurement policies
• Maintain accurate documentation, records, and reporting related to contracts, vendors, and budgets
• Identify opportunities to improve operational processes and increase efficiency

Kenntnisse

Vendor management

Contract administration

Procurement

Budget tracking

Software licensing

Governance & compliance

Stakeholder management

Documentation & reporting

Jobbeschreibung

Expected, AI About the project, We are looking for an Operations & Vendor Management Coordinator to support vendor governance, contract administration, software licensing, and budget coordination in a dynamic global environment

Your responsibilities

• Manage and coordinate relationships with external vendors and technology partners
• Oversee contract lifecycle activities, including renewals, amendments, extensions, and contract tracking
• Support procurement processes for software, technology services, and other operational needs
• Coordinate software licensing activities and monitor license utilization and compliance
• Track operational budgets, monitor spending, and support cost management initiatives
• Partner with internal stakeholders across Finance, Procurement, Legal, IT, and Research functions
• Ensure adherence to governance, compliance, and procurement policies
• Maintain accurate documentation, records, and reporting related to contracts, vendors, and budgets
• Identify opportunities to improve operational processes and increase efficiency

Requirements

• 3–5 years of experience in Procurement, Vendor Management, Contract Administration, Operations Coordination, or a related field
• Proven experience managing contract lifecycle activities, including renewals, amendments, extensions, and tracking
• Experience working with software vendors, software licensing, or technology procurement
• Strong stakeholder management and coordination skills within a global organization
• Experience with budget tracking, financial reporting, and cost management
• Excellent organizational skills and strong attention to detail
• Fluent English, both written and spoken
• Optional: Experience in the pharmaceutical, biotechnology, life sciences, or R&D sector
• Exposure to cloud services procurement and software spend management
• Experience working in governance- and compliance-driven environments
• Familiarity with vendor governance frameworks and procurement best practices

About the company

SQUARE ONE RESOURCES sp. z o.o., At Square One Poland we link IT experts with the business. With over 25 years of experience, we specialize in recruitment processes on a global scale. Despite years of experience, we still have a startup DNA and this is our advantage. Our offices are located in London and Warsaw, however, we can reach clients from all over the world, from start-ups to big worldwide corporations. This is how we work,