Office Manager

Freedom24; Berlin; Vor Ort; EUR 40.000 - 60.000; Vollzeit

Benefits dieser Stelle

Modern, fully equipped office

Competitive salary

Career growth opportunities

Official employment

Legally compliant vacation

Private health insurance support

Zusammenfassung

A financial services company in Berlin is seeking a proactive and detail-oriented Office Manager to join their growing team. This role involves providing administrative support, managing communications, and overseeing financial and operational processes. Candidates should have a Bachelor's degree and at least 3 years of relevant experience. Fluency in English and Greek, as well as advanced computer skills, are essential. The position offers a competitive salary and opportunities for career growth in a modern office environment.

Qualifikationen

• 3+ years of experience in a similar administrative or operational role.
• Ability to independently identify and resolve issues.
• Flexible and adaptable; able to work under pressure.
• Proficient with MS Office and modern office tools.

Aufgaben

• Manage incoming and outgoing correspondence accurately.
• Collaborate with teams to support compliance and financial accuracy.
• Organize calendars and schedule appointments for executives.
• Process vendor invoices in alignment with company policy.
• Plan and coordinate business travel arrangements.

Kenntnisse

Fluency in English

Fluency in Greek

Advanced computer skills

Excellent interpersonal skills

Organizational skills

Time-management skills

Attention to detail

Problem-solving skills

Proactive mindset

Team player

Ausbildung

Bachelor’s degree in Business Administration, Management, or related

Tools

MS Office Suite

SAP Concur

Jobbeschreibung

Freedom24, part of a fast-growing international financial group listed on NASDAQ, is expanding across Europe and is currently looking for a proactive and detail-oriented Office Manager to support our operations in Berlin, Germany. Join us and become part of a professional, dynamic team shaping the future of investment services in Europe.

Responsibilities

• Administrative Support and Workflow Organization: Managing the company’s incoming and outgoing correspondence with accuracy and discretion; Supporting seamless document flow between departments, ensuring timely execution of internal processes; Driving administrative procedures to enhance operational efficiency; Maintaining a well-organised, efficient, and inspiring office environment; Managing procurement of office supplies and overseeing inventory to support an uninterrupted workflow; Conducting regular physical inventory audits and maintaining records.
• Communication and Collaboration: Overseeing internal and external communication to uphold the company’s professional image; Building effective relationships with vendors and service providers to ensure high-quality and cost-efficient services; Collaborating with accounting, payroll providers, and auditors to support compliance and financial accuracy; Actively supporting the HR department on a wide range of operational and people-related matters.
• Executive Support and Guest Relations: Proactively organising calendars, scheduling appointments, and ensuring optimal time management for executives; Coordinating meetings and conferences, handling all logistics to deliver smooth and professional events; Serving as the first point of contact – answering and directing calls, welcoming clients and guests with warmth and professionalism; Hosting visitors of all seniority levels, ensuring a polished and welcoming experience.
• Financial and Operational Processes: Processing vendor invoices through SAP Concur in alignment with company policy and timelines; Reviewing and managing employee expense reports, ensuring full compliance with internal procedures.
• Additional Responsibilities: Planning and coordinating business travel arrangements, including flights, accommodation, and itineraries; Taking part in cross-functional projects and company-wide initiatives, contributing to continuous improvement.

Requirements

• Bachelor’s degree (Business Administration, Management, or a related field preferred).
• 3 plus years of experience in a similar administrative or operational role.
• Fluency in English and Greek, both written and verbal.
• Advanced computer skills, including MS Office Suite and other relevant business tools.
• Experience in organising and maintaining electronic document management systems.
• Excellent interpersonal and communication skills, with the ability to interact across all levels of the organisation.
• Strong organisational and time-management skills, with the ability to handle multiple priorities.
• High attention to detail and accuracy in a fast‑paced environment.
• Ability to independently identify and resolve issues.
• A proactive, solution-oriented mindset and positive attitude.
• Flexible and adaptable, capable of working under pressure.
• A reliable team player with a genuine willingness to learn and grow.

Benefits

• Modern, fully equipped office – a comfortable and inspiring workspace in a central location.
• Competitive salary – motivating and aligned with local market standards.
• Career growth opportunities – develop across departments and functions within an international group.
• Official employment – clear contracts, timely payments, and full compliance with local labour laws.
• Legally compliant vacation and public holidays – we respect and follow each country’s labour code.
• Private health insurance support – partial coverage of private medical insurance to support your well-being.