Office Manager / Receptionist (m/f/d)

Caseware International; Düsseldorf; Vor Ort; EUR 26.000 - 36.000; Teilzeit

Zusammenfassung

Caseware Germany is seeking an Office Manager & Receptionist to ensure our Düsseldorf office runs smoothly and remains a welcoming place for employees, clients, and visitors. The role is offered part-time (minimum 30 hours/week) with the option of full-time employment, and includes front-facing responsibilities, administrative support, and coordination with the Stuttgart office.

You will oversee operations, support procurement and facilities, manage visitor experience, and collaborate with

Qualifikationen

• Relevant experience in office administration, executive support, or a similar role.
• Solid understanding of procurement, vendor coordination, facility operations, and customer service.
• Excellent written and verbal communication skills in a professional environment.
• High attention to detail combined with a structured and solution-oriented way of working.
• Strong time management, organizational, and project coordination skills.
• Proactive self-starter with a sense of ownership, able to provide quick solutions while keeping long‑term objectives in mind.
• Flexibility and occasional willingness to travel to Stuttgart if required.
• Ability to handle multiple priorities in a fast-paced, deadline-driven environment.
• Collaborative mindset, comfortable working with colleagues at all levels, including direct interaction with the Managing Director.

Aufgaben

• Office & Reception: Ensure smooth daily office operations and a professional work environment; Welcome visitors; Coordinate facilities and procurement; Manage supplies and safety compliance; Support remote functions for Stuttgart from Düsseldorf HQ.
• Administrative Support: Central contact for employees on office matters; Organize parking, access cards, storage; Assist with invoicing for office operations; Collaborate with People Operations on internal comms and events.
• Events & Client Care: Coordinate client visits and external meetings; Plan internal events and employee gatherings; Contribute to positive employee and client experience through professional support.

Kenntnisse

Office administration

Procurement

Facilities operations

Communication skills

Time management

Project coordination

Travel willingness

Collaborative mindset

Jobbeschreibung

Caseware is one of Canada's original Fintech companies, having led the global audit and accounting software industry for over 30 years, with more than 500,000 users across 130 countries and available in 16 different languages. While you might not have heard of us (yet) over 36,000 accounting and audit professionals list Caseware as a skill on their LinkedIn profiles!

As Office Manager & Receptionist at Caseware Germany, you take on a highly visible, front-facing role, ensuring that our office runs smoothly and remains a welcoming place for employees, clients, and visitors alike. In this position, you oversee office operations, provide administrative support and contribute to creating a professional and positive workplace experience.

This role is offered on a part-time basis (minimum 30 hours per week) with the option of full-time employment.

What you will be doing:

• Office & Reception:
• Ensure smooth daily office operations and a professional work environment.
• Welcome, greet, and assist visitors, clients, and business partners.
• Coordinate office facilities, supplies, and external service providers.
• Manage office supplies, monitor inventory, and handle procurement processes.
• Oversee compliance with safety and security requirements (fire safety, access control, alarm systems).
• Provide remote support for the Stuttgart office from the Düsseldorf headquarters.

• Administrative Support:
• Serve as the central contact person for employees regarding office-related and administrative matters.
• Organize parking spaces, access cards, and storage facilities.
• Support cost tracking and assist with invoice processing for office operations.
• Collaborate closely with People Operations on internal communication and employee events.

• Events & Client Care:
• Organize and coordinate client visits, business lunches, and external meetings.
• Assist with planning and execution of internal company events and employee gatherings.
• Contribute to a positive employee and client experience through professional and service-oriented support.

What you'll bring:

• Relevant experience in office administration, executive support, or a similar role.
• Solid understanding of procurement, vendor coordination, facility operations, and customer service.
• Excellent written and verbal communication skills in a professional environment.
• High attention to detail combined with a structured and solution-oriented way of working.
• Strong time management, organizational, and project coordination skills.
• Proactive self-starter with a sense of ownership, able to provide quick solutions while keeping long‑term objectives in mind.
• Flexibility and occasional willingness to travel to Stuttgart if required.
• Ability to handle multiple priorities in a fast-paced, deadline-driven environment.
• Collaborative mindset, comfortable working with colleagues at all levels, including direct interaction with the Managing Director.

What's in it for you:

Innovation is at our core. We work with cutting‑edge technology in accounting and financial reporting, constantly pushing the boundaries to create impactful software solutions.

We are committed to a collaborative culture, where your ideas are valued, and knowledge sharing is encouraged within a supportive, inclusive team.

Work‑life balance is important to us. We offer flexible work options, remote opportunities, and generous time‑off policies to ensure a healthy work‑life balance.

We offer competitive compensation, including a competitive salary and comprehensive benefits.

We are driven by impactful work. Your contributions directly affect how our clients manage financial processes and drive their success.

Recognition and rewards matter to us. We celebrate hard work through recognition programs, performance bonuses, and opportunities for career growth.

We embrace global opportunities. Work on international projects and collaborate with a diverse, global team.

About Caseware:

Caseware's cutting‑edge software products are meticulously designed for accounting firms, corporations, and governments. Our teams are continually collaborating, innovating, and building upon our existing suite of products. With a customer‑focused mindset, we are building technology that is shaping what the future of audits, financial reporting, and financial data analytics will look like.

With a recent strategic investment from Hg Capital in 2020, Caseware is now in its next major growth phase as we double down on the people and products that have made Caseware so successful to date.

One of Caseware's core values is Many Voices, One Team and with that in mind, we’re dedicated to building teams as diverse as our customers in an equitable and inclusive way. We welcome and encourage candidates of all backgrounds to apply. Should you require accommodations or have any questions at any point during the application or interview process, please e‑mail our People Operations team at [e-mail].

Background Check:

Any candidates successful in obtaining an offer for a position will need to successfully complete a background check through Certn.co which typically includes an Identity Verification and Criminal Record Check. Executive and Senior Managers will undergo a Soft Credit Check as well. Candidates residingin the Netherlands and Germany are excluded from undergoing background checks via Certn.co.