Office Manager / Receptionist (m/f/d)

Caseware; Düsseldorf; Vor Ort; EUR 30.000 - 42.000; Teilzeit

Benefits dieser Stelle

Remote opportunities

Flexible work options

Generous time-off policies

Zusammenfassung

Caseware Germany is seeking an Office Manager & Receptionist to ensure our Düsseldorf office runs smoothly and remains welcoming for employees, clients, and visitors. You will oversee office operations, provide administrative support, and contribute to a professional workplace experience.

The role is offered for 12 months with a minimum of 30 hours per week, with the option of full-time employment. You will support the Stuttgart office remotely from Düsseldorf and collaborate with People

Qualifikationen

• Relevant experience in office administration or similar role.
• Solid understanding of procurement, vendor coordination, and facilities operations.
• Excellent written and verbal communication in a professional environment.
• High attention to detail with a structured and solution‑oriented approach.
• Strong time management, organizational, and project coordination skills.
• Willingness to travel to Stuttgart occasionally.
• Ability to handle multiple priorities in a fast-paced environment.

Aufgaben

• Oversee daily office operations and maintain a professional work environment.
• Welcome and assist visitors, clients, and partners.
• Coordinate facilities, supplies, and external service providers.
• Manage office supplies, inventory, and procurement processes.
• Oversee safety and security compliance (fire safety, access control, alarm systems).
• Provide remote support for the Stuttgart office from the Düsseldorf HQ.
• Serve as central contact for employees on office-related matters.
• Organize parking spaces, access cards, and storage facilities.
• Assist with invoice processing and cost tracking for office operations.
• Collaborate with People Operations on internal communications and events.

Kenntnisse

Office administration

Executive support

Vendor coordination

Customer service

Communication skills

Time management

Organizational skills

Travel flexibility

Jobbeschreibung

Caseware is one of Canada's original Fintech companies, having led the global audit and accounting software industry for over 30 years, with more than 500,000 users across 130 countries and available in 16 different languages. While you might not have heard of us (yet) over 36,000 accounting and audit professionals list Caseware as a skill on their LinkedIn profiles!

As Office Manager & Receptionist at Caseware Germany, you take on a highly visible, front-facing role, ensuring that our office runs smoothly and remains a welcoming place for employees, clients, and visitors alike. In this position, you oversee office operations, provide administrative support and contribute to creating a professional and positive workplace experience.

• This role is offered for 12 months, (minimum 30 hours per week) with the option of full-time employment.

What you will be doing:

• Office & Reception:
• Ensure smooth daily office operations and a professional work environment.
• Welcome, greet, and assist visitors, clients, and business partners.
• Coordinate office facilities, supplies, and external service providers.
• Manage office supplies, monitor inventory, and handle procurement processes.
• Oversee compliance with safety and security requirements (fire safety, access control, alarm systems).
• Provide remote support for the Stuttgart office from the Düsseldorf headquarters.
• Administrative Support:
• Serve as the central contact person for employees regarding office-related and administrative matters.
• Organize parking spaces, access cards, and storage facilities.
• Support cost tracking and assist with invoice processing for office operations.
• Collaborate closely with People Operations on internal communication and employee events.
• Events & Client Care:
• Organize and coordinate client visits, business lunches, and external meetings.
• Assist with planning and execution of internal company events and employee gatherings.
• Contribute to a positive employee and client experience through professional and service-oriented support.

What you'll bring:

• Relevant experience in office administration, executive support, or a similar role.
• Solid understanding of procurement, vendor coordination, facility operations, and customer service.
• Excellent written and verbal communication skills in a professional environment.
• High attention to detail combined with a structured and solution-oriented way of working.
• Strong time management, organizational, and project coordination skills.
• Proactive self-starter with a sense of ownership, able to provide quick solutions while keeping long-term objectives in mind.
• Flexibility and occasional willingness to travel to Stuttgart if required.
• Ability to handle multiple priorities in a fast-paced, deadline-driven environment.
• Collaborative mindset, comfortable working with colleagues at all levels, including direct interaction with the Managing Director.

What's in it for you:

Innovation is at our core. We work with cutting-edge technology in accounting and financial reporting, constantly pushing the boundaries to create impactful software solutions.

We are committed to a collaborative culture, where your ideas are valued, and knowledge sharing is encouraged within a supportive, inclusive team.

Work-life balance is important to us. We offer flexible work options, remote opportunities, and generous time-off policies to ensure a healthy work-life balance.

We offer competitive compensation, including a competitive salary and comprehensive benefits

We are driven by impactful work. Your contributions directly affect how our clients manage financial processes and drive their success.

Recognition and rewards matter to us. We celebrate hard work through recognition programs, performance bonuses, and opportunities for career growth.

We embrace global opportunities. Work on international projects and collaborate with a diverse, global team.

About Caseware:

Caseware's cutting-edge software products are meticulously designed for accounting firms, corporations, and governments. Our teams are continually collaborating, innovating, and building upon our existing suite of products. With a customer-focused mindset, we are building technology that is shaping what the future of audits, financial reporting, and financial data analytics will look like.

With a recent strategic investment from Hg Capital in 2020, Caseware is now in its next major growth phase as we double down on the people and products that have made Caseware so successful to date.

One of Caseware's core values is Many Voices, One Team and with that in mind, we're dedicated to building teams as diverse as our customers in an equitable and inclusive way. We welcome and encourage candidates of all backgrounds to apply. Should you require accommodations or have any questions at any point during the application or interview process, please e-mail our People Operations team at [e-mail].