Office Manager

Exotec; München; Vor Ort; EUR 45.000 - 65.000; Vollzeit

Zusammenfassung

Exotec in Munich is seeking an Office Manager to create an exceptional employee experience at our Munich office. You’ll bridge workplace operations, facilities, hospitality, and culture to keep the office running smoothly and to foster a connected European team.

You’ll lead local employee experience initiatives, manage vendors and budgets with Finance, support onboarding, and drive internal communications across Europe.

Qualifikationen

• Experience in workplace experience, office operations, facilities, hospitality, employee experience, event coordination, HR support, or a related field.

Aufgaben

• Plan and champion local employee experience initiatives, events, wellness programs, communications, and culture efforts.
• Serve as a key contact for workplace operations, ensuring employees, visitors, and clients have a positive experience in Munich.
• Manage vendor relationships, sourcing, contracting, and performance oversight.
• Coordinate workplace projects, improvements, relocations, and operational initiatives.
• Partner with Finance to manage invoices, budgets, and workplace-related services.
• Support onboarding activities and welcome new hires.
• Help drive clear and engaging internal communications across the European team.
• Identify opportunities to improve workplace services and operational processes.

Kenntnisse

Office operations

Facilities management

Event coordination

HR support

Employee experience

Workplace experience

Vendor management

Jobbeschreibung

What You'll Do

As our Office Manager, you'll help create an exceptional employee experience at Exotec's office in Munich. Sitting at the intersection of workplace operations, employee engagement, and hospitality, you'll play a key role in keeping our office running smoothly while helping build a positive and connected workplace culture. Plan and champion local employee experience initiatives, including engagement activities, internal events, wellness programs, communications, and workplace culture efforts. Serve as a key point of contact for workplace operations, ensuring employees, visitors, and clients have a positive experience in our Munich office. Manage relationships with vendors and service providers, from sourcing and contracting through ongoing performance oversight. Coordinate workplace projects, office improvements, relocations, and operational initiatives. Partner with Finance to manage invoices, budgets, and workplace-related services. Support onboarding activities and contribute to a welcoming experience for new hires. Help drive clear and engaging internal communications across the European team. Identify opportunities to improve workplace services, employee experience, and operational processes.

We strongly encourage applications from candidates of all genders to help us build a truly inclusive environment. If you don't meet every requirement listed below, don't worry-your skills and experiences may still make you a great fit!

Experience in workplace experience, office operations, facilities, hospitality, employee experience, event coordination, HR support, or a related field. A talent for building relationships and working effectively with employees, leaders, vendors, and visitors. Strong organizational and project management skills, with the ability to manage multiple priorities. A proactive, solutions-oriented mindset and a desire to continuously improve how things are done. The ability to thrive in a fast-paced, multicultural environment and work onsite full-time in our Munich office.

Nice to have:

• Experience supporting employee engagement initiatives, onboarding programs, workplace operations, facilities management, or multinational teams
• additional language skills, particularly Italian or French, are always welcome!