Office Management & Administration Specialist (m/f/x)

RxREVU, Inc.; Berlin; Vor Ort; EUR 42.000 - 62.000; Teilzeit

Benefits dieser Stelle

Flexible working hours

30 vacation days

Health benefits package

Public transport support

Bike lease program

Bonus and private pension

Zusammenfassung

Coherent Germany is seeking an engaged Office & Administration Specialist to support a busy site in a part-time or full-time capacity. You will coordinate daily administration, welcome visitors in German and English, arrange travel, and help manage HSE processes while collaborating with internal teams and external partners.

Flexible hours and a dynamic, tech-driven environment await in a market-leading organization focused on high-speed optoelectronic components.

Qualifikationen

• Completed vocational training in business administration, office management, or equivalent.
• Several years in office management or admin roles, ideally in an international company.
• Willingness to develop expertise in occupational health and safety.

Aufgaben

• Manage and coordinate general office and site administration activities.
• Oversee reception for national/international visitors in German and English.
• Plan and coordinate meetings, conferences, and company events.
• Organize business travel, including travel bookings, visa coordination, and expense reporting.
• Manage contracts, company vehicles, and corporate credit cards and other admin processes.
• Coordinate and improve occupational health and safety (HSE) activities at the site.
• Ensure compliance with occupational health and safety regulations and report workplace accidents.
• Coordinate health and safety audits and training for first aiders and fire marshals.
• Collaborate with internal departments, external service providers, and government authorities.

Kenntnisse

Office management

HSE knowledge

Microsoft Office

Bilingual German/English

Organizational skills

Customer service mindset

Integrity & discretion

Ausbildung

Vocational training in business administration or office management

Tools

Outlook

Word

Excel

PowerPoint

Jobbeschreibung

Job Description

Company Profile

Coherent empowers market innovators to define the future through breakthrough technologies, from materials to systems. We deliver innovations that resonate with our customers in diversified applications for the industrial, communications, electronics, and instrumentation markets. Headquartered in Saxonburg, Pennsylvania, Coherent has research and development, manufacturing, sales, service, and distribution facilities worldwide. For more information, please visit us at www.coherent.com

The Finisar Germany GmbH, a Coherent subsidiary serves multiple businesses within Coherent. One focus area is the development of leading-edge high performance, high capacity optical front-end solutions for long reach optical transmission. A special field is utilizing advanced photonic technologies in support of driving highly integrated coherent products. Another focus area is high speed detectors, scaling up to frequencies of up to 100GHz, utilized in research and test & measurement but more and more in communication applications too.

We owe our worldwide technological leadership to the profound knowledge and experience of our employees. This awareness characterizes our corporate culture - which is open and communicative and ensures trusting cooperation. Each individual contributes to the company's success with his or her knowledge and responsibility. The passion and commitment of our team are the engine of our company!

To strengthen our team, we are looking for an engaged and organized Office & Administration Specialist to join us. The position is available on a part-time or full-time basis (30-40 hours per week).

Job Description

• Manage and coordinate general office and site administration activities
• Oversee the reception area and provide professional support to national and international visitors in both German and English
• Plan and coordinate meetings, conferences, and company events
• Organize business travel, including travel bookings, visa coordination, and expense reporting
• Manage contracts, company vehicles, corporate credit cards, and other administrative processes
• Coordinate and continuously improve occupational health and safety (HSE) activities at the site
• Ensure compliance with occupational health and safety regulations and manage workplace accident reporting
• Coordinate health and safety audits as well as training for first aiders and fire marshals
• Collaborate with internal departments, external service providers, government authorities, and occupational accident insurance institutions (Berufsgenossenschaft)

Qualifications

• Completed vocational training in business administration, office management, or an equivalent qualification
• Several years of experience in office management, administration, or a comparable role, ideally within an international company
• Knowledge of occupational health and safety (HSE) or the willingness to develop expertise in this area
• Proficiency in Microsoft Office applications, particularly Outlook, Word, Excel, and PowerPoint
• Excellent German and good English communication skills, both written and spoken
• Strong organizational skills with a structured, independent, and reliable approach to work
• Excellent interpersonal and communication skills with a strong customer- and service-oriented mindset
• High level of integrity, discretion, and personal initiative

Your Chance

We offer an interesting and diversified opportunity in an internationally minded engineering team of a market-leading high-tech company in the field of high-speed optoelectronic components. You will find a creative and productive work atmosphere in a flexible work environment that shares the desire to succeed and a fascination for technical challenges and technological progress. We provide the following additional benefits:

• Flexible working hours
• 30 vacation days (overtime on top)Health benefits package including additional health insurance or fitness program
• Financial support for public transport
• Bike lease program
• Bonus and private pension scheme