Office & Facility Manager (all genders)

Blackwave GmbH; Garching bei München; Remote; EUR 42,000 - 64,000; Full time

Benefits offered by this job

Germany ticket

Egym Wellpass

Tax-free Give Card

Healthy & social lunch culture

Autonomy & impact

Aerospace innovation culture

Rooftop views / indoor garden

Growth opportunities

Team culture & events

Job summary

Blackwave GmbH in Garching bei München seeks an experienced Office Manager to run the day-to-day office and facility operations at our location. You will manage front desk operations, workplace experience, and supplier coordination to ensure a smooth, compliant, and welcoming environment for the aerospace team.

We value hands-on operations, organization, and proactive problem-solving, with a focus on keeping records, coordinating vendors, and supporting workplace optimization.

Qualifications

• Experience in Office Management, Workplace Management, Facility Management, Hospitality, or a comparable operational role.
• Experience coordinating external vendors, suppliers, maintenance providers, or service partners.
• Strong organizational and documentation skills with a structured and reliable working style.
• Basic knowledge of workplace health & safety requirements and office compliance processes.
• Valid driver’s license.

Responsibilities

• Own day-to-day office and facility operations across Blackwave's location in Garching.
• Manage front desk, workplace experience, supplier coordination, documentation, and health & safety.
• Ensure contracts, records, vehicles, and infrastructure are organized and traceable.
• Keep reception, meeting rooms, kitchens, and community spaces clean, welcoming, and ready for daily use.
• Support workplace optimization projects and continuous improvement of the environment.

Skills

Office Management

Vendor coordination

Organizational skills

Documentation

Health & safety knowledge

German language (C1-C2)

English language (B2)

Valid driver's license

Job description

YOUR RESPONSIBILITIES

THE WHAT

You own the day-to-day office and facility operations across Blackwave's location in Garching. From front desk operations and workplace experience to supplier coordination, documentation, health & safety, and facility infrastructure, you ensure that everything runs smoothly behind the scenes so the team can focus on building the future of aerospace.

THE WHY

Behind every high-performing team is a workplace that simply works. This role exists to create an environment where employees can focus on their work while visitors experience the best possible first impression. From welcoming guests and maintaining community spaces to coordinating suppliers, managing documentation, and keeping operations running smoothly, you make sure Blackwave functions reliably every day.

YOUR IMPACT

You don't just manage an office. You create the environment that enables everyone else to perform at their best.

You ensure:

• guests and visitors are welcomed professionally and experience a positive first impression
• community spaces, kitchens, and meeting rooms remain clean, functional, and ready for daily use
• office operations, suppliers, and facility services run without disruption
• workplace health & safety requirements are maintained and documented
• contracts, records, vehicles, and operational infrastructure remain organized and traceable

Your tasks in detail and by priority:

Keep reception, meeting rooms, kitchens, and community spaces clean, organized, and welcoming. Coordinate guest visits and ensure meetings start smoothly.

Togetherness: Every visitor and employee should feel welcome from the moment they arrive.

Coordinate suppliers, maintenance providers, cleaning services, craftsmen, and landlords. Resolve issues quickly and continuously improve the workplace environment.

Accountability: Take ownership before problems become visible.

Manage office supplies, catering, coffee machines, kitchen equipment, meeting rooms, and daily office operations. Ensure everything is stocked, functional, and ready to use.

High Performance: Great workplaces are built through consistent attention to detail.

Support workplace optimization projects, improve office layouts, and help create an environment where people enjoy coming to work.

Playfulness: Look for better solutions instead of maintaining the status quo.

Maintain contracts, documentation, health & safety records, internal systems, and company vehicle coordination including servicing, inspections, and compliance activities.

Candor: Clear documentation creates reliable operations.

YOUR PROFILE

Must-Haves

• Experience in Office Management, Workplace Management, Facility Management, Hospitality, or a comparable operational role.
• Experience coordinating external vendors, suppliers, maintenance providers, or service partners.
• Strong organizational and documentation skills with a structured and reliable working style.
• Basic knowledge of workplace health & safety requirements and office compliance processes.
• Valid driver's license.
• German C1-C2 and English B2 minimum.

Nice to have

• Experience coordinating company vehicles, fleet operations, or carpool management.
• Technical aptitude for office equipment, troubleshooting, and coordination of maintenance activities.

WHAT WE OFFER

• Choose your own benefit: Germany ticket, Egym Wellpass, or a tax-free Give Card
• Healthy & social lunch culture: Fresh meals during shared lunch breaks
• High level of autonomy & real impact: You own a critical seam in the business — between what we sell and what we build
• Startup mindset meets aerospace innovation: Flat hierarchies, fast decisions, and space for your ideas
• Stunning views: Rooftop terrace with views of the Alps in Taufkirchen, or indoor garden in Garching-Hochbrück
• Growth opportunities: Work on technically demanding projects with real stakes
• We live our team culture: From tech talks to team events and after-work gatherings — we celebrate success together

#LI-Onsite #officemanagement #facilitymanagement #workplaceexperience #operations #administration #aerospace