Office Coordinator (mfd) Part-Time

EXOLAUNCH GmbH; Berlin; Vor Ort; EUR 40.000 - 60.000; Teilzeit

Zusammenfassung

A global launch services provider in Berlin is seeking a part-time Office Coordinator to manage operations, support team activities, and optimize the office environment. The ideal candidate will have at least three years of experience in office administration, be fluent in German, and possess excellent organizational skills. This role offers competitive compensation, flexible working hours, and a dynamic international atmosphere.

Leistungen

Competitive compensation package

Clear development opportunities

Flexible working hours

Access to in-house fitness studio

Complimentary drinks and snacks

Qualifikationen

• At least three years of relevant professional experience in office administration or similar.
• Experience in event planning or project coordination is a plus.
• Knowledge of accounting or finance is desirable.

Aufgaben

• Be the first point of contact for visitors and phone calls.
• Manage and optimize office operations including inventory and supplies.
• Organize appointments, meetings, events, and travel.
• Support internal projects and handle communication with service providers.
• Support preparatory accounting tasks and maintain internal systems.
• Research and compare providers to improve office efficiency.

Kenntnisse

Organizational skills

Initiative

Proactive solution-oriented working style

Confident in MS Office

Strong communication in German

Good communication in English

Ausbildung

Completed commercial training degree

Tools

Accounting software

ERP systems

Jobbeschreibung

Curious about the space sector and excited to support a team working on real launch missions

Then Exolaunch might be the perfect place for you.

Exolaunch GmbH is a global provider of launch services for small satellites partnering with customers and space agencies around the world. With over 595 satellites launched to date and more missions coming up were continuing to grow our operations and our team.

To support our Berlin headquarters at Potsdamer Platz were looking for a part-time Office Coordinator (m / f / d) who enjoys keeping an office running smoothly creating a welcoming environment and helping colleagues with day-to-day this role youll gain insight into the space industry while working in a dynamic international setting.

If you enjoy variety organisation and being the go-to person in a modern workplace wed be happy to meet you.

Tasks

You will be the first point of contact for visitors and phone calls leaving a professional and friendly impression. Your tasks include :

• Managing and optimizing office operations including inventory supplies and coordination with external service providers
• Organizing appointments meetings events and business travel and supporting internal projects
• Handling communication with facility management building security service providers and landlords
• Supporting preparatory accounting tasks such as cost tracking invoice processing and maintaining internal systems
• Planning and coordinating minor maintenance and repair work ensuring tasks are executed properly
• Researching and comparing providers and services to improve office efficiency
• Managing office-related obligations such as rent insurance and other administrative matters
• Preparing information and analyses to support strategic decisions

Requirements

• Completed commercial training degree in business or equivalent qualification
• At least three years of relevant professional experience ideally in office administration executive assistance or a similar role
• Excellent German and good English skills both written and spoken
• Confident use of MS Office and common business tools (e.g. accounting software ERP systems)
• Strong organizational skills initiative and a proactive solution-oriented working style
• Resilient flexible and a team player in a dynamic environment

Desirable

• Experience in event planning or project coordination
• Knowledge of accounting or finance

Benefits

• Competitive compensation package tailored to your experience and responsibilities
• A central role in shaping daily office operations with real ownership and impact
• Clear development opportunities in office management facilities coordination and administrative support
• Subsidies for lunch mobility and special occasions depending on eligibility
• Flexible working hours and a friendly collaborative atmosphere
• State-of-the-art Office in the heart of Berlin at Potsdamer Platz
• Access to an in-house fitness studio at the HQ
• All necessary IT equipment and office tools to perform your role effectively
• Complimentary drinks snacks and fresh fruit plus a well-equipped office environment
• Regular team gatherings celebrations and internal events

Do you want to join our team and help shape daily operations at one of the most exciting companies in the space industry

We look forward to receiving your application via JOIN!