Office Assistant（HR-led）

StudySmarter; München; Vor Ort; EUR 42.000 - 64.000; Vollzeit

Zusammenfassung

StudySmarter is seeking an HR & Operations professional to establish and manage core HR processes in its Munich office.

You will own contracts, onboarding, compliance with German labor law, payroll coordination, and office administration, while coordinating between the China HQ and the European team.

The role requires 1–3 years in HR, German fluency, Mandarin, and the right to work in Germany.

Qualifikationen

• Bachelor's degree or above in Business Administration, HR, or related field.
• 1–3 years HR experience; German HR experience in Germany is preferred.
• Fluent in Mandarin; German fluent; English as working language.
• Proficient with German labor regulations and local processes.

Aufgaben

• Build core HR processes and documents from 0 to 1, including contracts and onboarding policies.
• Own employee lifecycle: onboarding, probation, offboarding, and records.
• Support administrative and business operations between China HQ and Europe.

Kenntnisse

HR experience

German labor law

German fluency

Mandarin Chinese

English working language

Time management

Communication

Ausbildung

Bachelor's degree in Business Administration/HR or related field

Tools

Microsoft Office

Teams

Jobbeschreibung

Key Responsibilities:

(I) HR & People Operations (primary focus)

• Build core HR processes and documents from 0 to 1 — employment contracts, onboarding/offboarding procedures, employee handbook, internal policies, and personnel files;
• Own the full employee lifecycle: onboarding documentation, contract preparation, probation tracking, and offboarding;
• Ensure compliance with German labor law (Arbeitsrecht, BGB), social-security.
• Coordinate payroll with external service providers and support work/residence permit applications for employees;

(I) Administrative Support

• Manage day-to-day administrative operations of the Germany office, including workspace maintenance, office supplies procurement, and equipment management;
• Assist with local office leasing, lease renewals, and property management liaison;
• Organize, archive, and safeguard documents, contracts, notices, and other materials;
• Manage the procurement, registration, and maintenance of office assets.

(II) Business Support

• Assist with daily commercial documentation, including the preparation and follow-up of quotations, orders, and contracts;
• Support the sales team with basic data consolidation and reporting;
• Facilitate project information flow and progress tracking between the China HQ and the European team to ensure alignment;
• Support the follow-up and management of overseas projects, ensuring accurate communication and timely progress.

Requirements:

1. Bachelor's degree or above in Business Administration, HR, or a related field;
2. 1–3 years of experience in HR role，hands-on German HR experience is required; experience working at a Chinese company in Germany is preferred;
3. Fluent in Mandarin Chinese; English as a working language; German fluent required;
4. Solid working knowledge of German labor law and local administrative processes;
5. Proficient in Microsoft Office (Word, Excel, Outlook) and common collaboration tools (e.g., Teams);
6. Strong self-motivation, communication, and time management skills;
7. Familiarity with basic German labor regulations and local administrative processes;
8. Must have the right to work in Germany without visa sponsorship