Office Administrator & Management Assistant

Karbontürk; Frankfurt; On-site; EUR 42,000 - 63,000; Full time

Job summary

Carbomax is seeking an Office Administrator & Management Assistant to support the CEO and Managing Director. You will coordinate calendars, manage communications, and oversee office operations to ensure smooth daily activities at the Frankfurt office.

The role requires multilingual fluency in Turkish, English, and German, strong organizational skills, and a proactive, professional approach to administrative tasks and logistical support.

Qualifications

• University degree in Business Administration, Economics, Office Management, Languages, or a related field.
• Minimum 5 years of experience in an equivalent position with administrative coordination and executive support.
• Excellent communication skills in Turkish, English, and German, including translation/interpretation abilities in a business environment.
• Solid knowledge of office administration, basic accounting/finance processes, invoicing, and coordination with stakeholders.
• Advanced proficiency in Microsoft Office applications with strong organizational skills and attention to detail.

Responsibilities

• Manage and coordinate the CEO's and Managing Director's calendars, appointments, meetings, and daily priorities.
• Act as the primary point of contact between management and internal/external stakeholders.
• Provide chauffeur services and transportation support for the CEO and senior management.
• Attend meetings and provide Turkish-English-German interpretation and translations.

Skills

Turkish-English-German interpretation

Communication skills

Organizational skills

Proactive, solution-oriented mindset

Executive support experience

Education

University degree in Business Administration, Economics, Office Management, Languages, or related field

Tools

Microsoft Office

Outlook

Excel

Word

PowerPoint

Job description

Office Administrator & Management Assistant

Carbomaxisaleadingcompanyattheforefrontofsustainabilityandenvironmentalsolutions,specializingintheactivatedcarbonmarket.Weprovidehighqualityactivatedcarbonproductsandservicestoglobalcorporateclients,deliveringsolutionsacrossawiderangeofindustries,includingwatertreatmentandpurification,airfiltrationandpurification,andfood&beverageprocesses.

Oursolutionsplayavitalroleinensuringsafedrinkingwater,managingwastewater,maintainingindustrialandcommercialairquality,andenhancingthequalityoffoodandbeveragesthroughprocessessuchassugarrefining,oilpurification,beverageclarification,andalcoholproduction.Byeffectivelyremovingcontaminants,odors,andimpurities,wehelpclientsachieveoperationalexcellencewhilesupportingenvironmentalsustainability.

AtCarbomax,ourmissionistodriveinnovation,enhanceoperationalefficiency,andcontributetoglobalsustainabilityefforts.Withcuttingedgesolutions,technicalexpertise,andaninternationalperspective,wearecommittedtosettingnewindustrystandardsandcreatinglongtermvalueforourclientsworldwide.

Asourbusinesscontinuestogrow,wearelookingforahighlyorganized,proactive,andreliableOfficeAdministrator&ManagementAssistanttosupporttheCEOandManagingDirectorwhiletakingresponsibilityforthesmoothcoordinationofofficeoperations,administrativeprocesses,anddailybusinessactivitiesatourFrankfurtoffice.Thesuccessfulcandidatewillactasakeylinkbetweenmanagement,internalteams,andexternalstakeholders,ensuringefficientcommunication,effectiveorganization,andseamlessexecutionofadministrativeandoperationaltasks.

KeyResponsibilities

• ManageandcoordinatetheCEO'sandManagingDirector'scalendars,appointments,meetings,anddailypriorities.
• Actastheprimarypointofcontactbetweenmanagementandinternal/externalstakeholders.
• ProvidechauffeurservicesandtransportationsupportfortheCEOandseniormanagementteam.
• AttendmeetingswhenrequiredandprovideTurkish-English-Germaninterpretationandtranslationsupport,facilitatingeffectivecommunicationbetweenmanagement,clients,suppliers,andbusinesspartners.
• Managegeneralofficeadministration,filingsystems,documentmanagement,andofficerecords.
• CoordinateoverallofficeoperationswiththeFinance,Salesandtherelatedteams,includingofficesupplies,serviceproviders,facility-relatedmatters,supplierinvoiceprocessing,verificationandfollow-up,aswellasadministrativeexpensemanagement.
• Providesupportinbasicaccountingandfinanceprocesses,includinginvoicetracking,paymentfollow-up,expensereporting,andcoordinationwithexternalaccountingserviceproviders.
• Assistinadministrativedocumentation,andmanagementpresentations.
• Coordinatecommunicationwithcustomers,suppliers,banks,governmentauthorities,andexternalbusinesspartners.
• ProvidedrivingsupportfortheCEOandManagingDirectorwhenrequired,ensuringsafe,punctual,andprofessionaltransportationforbusinessmeetings,clientvisits,airporttransfers,andothercorporateengagements.
• Anticipateexecutiveneeds,proactivelyidentifypriorities,andcontributetothecontinuousimprovementofofficeoperations.
• Provideoperationalsupportforexecutivemeetings,companyevents,andbusinessvisits,includingroompreparation,documentandmaterialsetup,logisticalarrangements,andcoordinationofgeneralofficerequirements.

Qualifications

• UniversitydegreeinBusinessAdministration,Economics,OfficeManagement,Languages,orarelatedfield,withrelevantprofessionalexperienceinofficeadministration,executivesupport,orasimilarrole.
• Minimumof5yearsofexperienceinacomparableposition,withstrongskillsinadministrativecoordination,managementsupport,anddailyofficeoperations
• ExcellentcommunicationskillsinTurkish,English,andGerman,includingstrongtranslationandinterpretationabilitiesinaprofessionalbusinessenvironment.
• Solidknowledgeofofficeadministration,basicaccountingandfinanceprocesses,invoicemanagement,expensetracking,andcoordinationwithinternalandexternalstakeholders.
• AdvancedproficiencyinMicrosoftOfficeapplications(especiallyOutlook,Excel,Word,andPowerPoint),withstrongorganizationalskills,attentiontodetail,andtheabilitytomanagemultipleprioritieseffectively.
• Highlevelofprofessionalism,integrity,confidentiality,anddiscretion,withaproactive,flexible,solution-orientedmindset;validClassBdriver'slicenseandwillingnesstoprovideexecutivetransportationandtraveldomesticallyandinternationallywhenrequired.
• Flexibilitytoworkacrossdifferenttimezonesandadaptworkinghoursaccordingtoglobalbusinessrequirements.