Materials Management Coordinator • Repair & Service

Integra LifeSciences; Ratingen; Hybrid; EUR 27,000 - 37,000; Full time

Job summary

Integra LifeSciences in Ratingen, Germany, seeks a hybrid administrative and warehouse colleague to manage customs documentation, Oracle shipment processing, spare-parts preparation and inventory control. You will pack, label, create shipping labels with UPS/FedEx/DHL, handle customs docs, inspect incoming goods, and coordinate with parcel services and freight forwarders.

The role requires good English and German, attention to detail, and the ability to work independently while supporting

Qualifications

• Experience in a similar role.
• Good English and German language skills.
• Strong attention to detail and the ability to work independently and as part of a team.
• Willingness to carry out physical warehouse tasks.
• Proficiency in Oracle or a similar ERP system and iProcurement is a strong advantage.
• Excellent communication and interpersonal skills.

Responsibilities

• Pack, label and prepare medical devices and components in accordance with applicable requirements.
• Create UPS, FedEx and DHL shipping labels, prepare customs documents and process shipments in Oracle.
• Inspect incoming goods, apply FIFO principles, document damage and manage carrier correspondence relating to customs or missing documentation.
• Coordinate collection and delivery activities with parcel services and freight forwarders.
• Pick and prepare spare parts for repairs and field service requests.
• Create and transact Move Orders in Oracle and perform inventory adjustments and cycle counts.
• Maintain complete records of packing slips, invoices and certificates, and support Quality Assurance and Trade Compliance.
• Develop and maintain effective internal and external working relationships.
• Support Service Managers and Leaders as required and communicate quality-related issues effectively.
• Liaise with international Service Centres to exchange information regarding logistics operations.
• Liaise with internal personnel and departments, including Technical Support and Field Service, as requested by the Manager.
• Maintain a professional image and comply with all company quality procedures, guidelines and other applicable procedures.

Skills

Attention to detail

Communication skills

Teamwork

Independent work

Physical stamina

Tools

Oracle ERP

iProcurement

Job description

Changing lives. Building Careers.

Joining us is a chance for you to do important work that creates change and shapes the future of healthcare. Thinking differently is what we do best. To us, change equals opportunity. Every day, more than 4,000 of us are challenging what’s possible and making headway to help improve outcomes.

This hybrid administrative and warehouse role supports the full life cycle of goods, from customs documentation and Oracle shipment processing to spare-parts preparation and inventory management. The role is a vital link between Integra products and the healthcare providers who rely on them.

• Support complex customs documentation, shipment processing, spare-parts preparation and inventory control.
• Apply administrative precision, practical warehouse support and proactive problem-solving in a German/English environment.

Responsibilities

• Pack, label and prepare medical devices and components in accordance with applicable requirements.
• Create UPS, FedEx and DHL shipping labels, prepare customs documents and process shipments in Oracle.
• Inspect incoming goods, apply FIFO principles, document damage and manage carrier correspondence relating to customs or missing documentation.
• Coordinate collection and delivery activities with parcel services and freight forwarders.
• Pick and prepare spare parts for repairs and field service requests.
• Create and transact Move Orders in Oracle and perform inventory adjustments and cycle counts.
• Maintain complete records of packing slips, invoices and certificates, and support Quality Assurance and Trade Compliance.
• Develop and maintain effective internal and external working relationships.
• Support Service Managers and Leaders as required and communicate quality-related issues effectively.
• Liaise with international Service Centres to exchange information regarding logistics operations.
• Liaise with internal personnel and departments, including Technical Support and Field Service, as requested by the Manager.
• Maintain a professional image and comply with all company quality procedures, guidelines and other applicable procedures.

Qualifications

• Experience in a similar role.
• Good English language skills and required German language skills.
• Strong attention to detail and the ability to work independently and as part of a team.
• Hands-on approach and willingness to carry out physical warehouse tasks.
• Proficiency in Oracle or a similar ERP system and iProcurement is a strong advantage.
• Excellent communication and interpersonal skills, with a proactive, organised and team-oriented approach.