Maintenance Coordinator

Solvus GmbH & Co. KG; Düsseldorf; Vor Ort; EUR 42.000 - 60.000; Vollzeit

Zusammenfassung

Turner & Townsend in Düsseldorf is seeking an experienced project coordinator to support the projects team on a life science site. You will provide a comprehensive administrative service to the Head of Projects and the Projects team, with on-site presence 3 to 4 days a week.

The ideal candidate will be based on site in Düsseldorf and demonstrate strong bilingual communication, meticulous administration, and ability to manage multiple tasks in a busy environment.

Qualifikationen

• Strong German and English communication skills, written and spoken.
• Very good MS Office skills (Outlook, Excel, Word).
• Experience in administrative office tasks in an international environment.

Aufgaben

• Ensure business policies and processes are effectively communicated within the Projects team.
• Provide safe working conditions and ensure health and safety policies are followed across the unit.
• Management of all QHSE online reporting (Hazards, SmoWP, Audits).
• Completion of Audit Schedule each year.
• Ensure staffing structures on all contracts are updated when requested.
• Adhoc event management on request.
• Diary and Email Management for Head of Projects.
• Adhoc Travel arrangements for Head of Projects.
• Collaborate with operational managers to develop the business and support colleagues.
• Provide guidance, coaching and support to other Project Coordinators.
• Facilitate management and team communications, briefings, and reporting.
• Ensure training needs are met and employees are developed to reach potential.
• Assist with sales opportunities and support the Sales Team.
• Complete Pre-Qualifying Questionnaires for the Business Unit.
• Arrange sales calls with Senior Team members as needed.
• Coordinate with Sub-contractors to secure best prices.
• Support mobilisation as required.

Kenntnisse

German language

English language

MS Office

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All over the world people are using buildings, infrastructure, and assets we helped to deliver. It could be the hospital they work in, the railway they travel on every day, the fuel that powers their car or the data centre they depend on at work. For more than 75 years we’ve been helping to deliver transformational programmes across the real estate, infrastructure and natural resources sectors, making a difference to people’s lives and ensuring a return on investment for our clients and their investors.

Our purpose:

Transforming performance for a green, inclusive, and productive world.

The world is changing and we have a responsibility to support that change, helping drive it and be part of it. Through the commitment, capability and care our team brings, we build trust between clients, suppliers, governments and society. Delivering better outcomes that have a positive impact on the world around us. We work smarter to face the challenges of the future; bringing the clarity that helps teams realise their full potential across the real estate, infrastructure and natural resources sectors. It’s how we’ve made the difference for more than 75 years.

Our values:

Love a challenge: We love a challenge and we work hard to make change happen and see things through. We don’t stand still, challenging ourselves and others to do better every day. And we are trusted to do the right thing, raising standards all the time.

Stronger together: We’re stronger together by connecting people in diverse teams, so that we can all collaborate to deliver our best work. We focus on what matters and use our influence to build a better world for everyone.

Bring out the best in everyone: We bring out the best in everyone. We help each other to make the most of our potential, always learning from our experience. We treat each other with care and respect and make time to give everyone a voice

Job Description

We are looking for an experienced project coordinator to support our projects team on a life science site in Düsseldorf. You will provide a comprehensive and flexible administrative support service to the Head of Projects and Projects team.

The right individual will need to be based on site in Düsseldorf 3 to 4 days a week.

Key Responsibilities

Ensuring business policies and processes are effectively communicated and implemented within the Projects team.

Ensure the provision of healthy and safe working conditions and that both clients and Company health and safety policy and process is effectively implemented across the Business Unit.

Management of all QHSE online reporting (to include Hazards, SmoWP, Audits)

Completion of Audit Schedule each year

Ensure staffing structures on all contracts are updated when requested.

Adhoc event management upon request

Diary and Email Management for Head of Projects

Adhoc Travel arrangements for Head of Projects

Working with other Operational managers to ensure the collaborative development of the business, effective team working, and support to colleagues.

Provision of guidance, advice, coaching and support to all other Project Coordinators within the business, where required to deliver best practice selection, training, assessment and recognition/reward.

Delivering effective business communication through advice, review, and direct contribution to management and team meetings, briefings, consultation forums, correspondence, publicity, monthly and ad-hoc reporting and other publications, as appropriate.

Provide a learning environment, and appropriate training and development planning. Ensure basic training needs are delivered, employees are fully competent to undertake their roles, and are able to reach their full future potential.

To assist with all sales opportunities for the Business Unit. Supporting the Sales Team throughout the sales process

Ensure the completion of all Pre-Qualifying Questionnaires for the Business Unit

Arranging all sales calls with Senior Team members on an adhoc basis

Work with our Sub-contractors and Head of Projects to ensure the best price for all sales opportunities

Support of Mobilisation as and when required

Key Skills

• Strong communication skills, both verbally and written in German and English
• Provide accurate administration of all paperwork generated at Office level
• Highly efficient in the use of Microsoft Outlook, Excel and Word
• Work within a busy office environment, and support office teams in order to ensure the smooth running of day-to-day activities
• Find and obtain information and documents quickly
• Excellent attention to detail
• Quickly learn about new in-house systems

Additional Information

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

Please find out more about us at

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