Legal Assistant (m/f/d)

Springer Nature; Berlin; Hybrid; EUR 45,000 - 60,000; Full time

Benefits offered by this job

Diversity and inclusion initiatives

Support for access needs

Opportunities for career development

Job summary

A leading publishing company based in Berlin is seeking a Legal Assistant to support their legal team in a hybrid working model. The ideal candidate will have proven experience in a legal or corporate environment and possess strong organisational and communication skills in both English and German. Responsibilities include managing calendars, booking travel, and supporting project-related tasks. Join a dynamic team that values diversity and inclusion in a fast-paced environment.

Qualifications

• Proven experience as a legal assistant, ideally in a legal or corporate environment.
• Excellent communication skills in English and German.
• Strong organisational skills and attention to detail.

Responsibilities

• Manage calendar for the VP Regional General Counsel.
• Book business trips and handle expenses for the legal team.
• Support in project-related tasks and documentation.

Skills

Organisational skills

Communication skills in English and German

Attention to detail

Time-management skills

Proficiency in MS Office

Tools

MS Office (PowerPoint, Word, Excel)

Adobe Acrobat

Job description

Overview

Job Title: Legal Assistant (m/w/d)

Locations: Berlin - hybrid working model

Conditions: Full Time, Permanent Contract

About Springer Nature Group

Springer Nature opens the doors to discovery for researchers, educators, clinicians and other professionals. Every day, around the globe, our imprints, books, journals, platforms and technology solutions reach millions of people. For over 180 years our brands and imprints have been a trusted source of knowledge to these communities and today, more than ever, we see it as our responsibility to ensure that fundamental knowledge can be found, verified, understood and used by our communities – enabling them to improve outcomes, make progress, and benefit the generations that follow.

As of 2024, Springer Nature is proud to be a publicly listed company, marking an exciting new chapter in our journey to support global research and education.

Visit group.springernature.com and follow @SpringerNature / @SpringerNatureGroup

About the Role

As Legal Assistant at our Berlin office, you’ll support our legal team with administrative and operational duties. If you’re organised, precise, and thrive in a role where legal knowledge meets coordination finesse, this position offers an excellent opportunity to join a dynamic legal environment.

Role Responsibilities

• Executive support: Calendar management for the VP Regional General Counsel (GC) Europe, Middle East & APAC
• Travel coordination: Booking business trips and handling expense reports for the VP GC and Legal Team Berlin
• Project administration: Support in project-related tasks including agenda creation, minute taking, and follow-up
• Document preparation: Drafting and formatting PowerPoint presentations, Excel spreadsheets; conducting research and analyzing data
• Invoicing coordination: Managing the legal invoicing workflow for the Berlin Legal Team in collaboration with Legal Operations (e.g. invoice verification, account assignment, and digital filing)
• Office and team support:
  • Managing team calendars and meetings
  • Ordering office supplies
  • Supporting conference registrations
  • Organizing team events
  • Coordinating onboarding for new team members
  • Global collaboration: Working closely with legal assistants in London and New York, including providing holiday cover as needed
  • Team support: Providing selective administrative assistance for the Berlin GCO team
  • Year-end processes: Assisting with provision creation and annual financial statement preparation

Experience, Skills & Qualifications

• Proven experience as a legal assistant, team assistant, or executive assistant, ideally in a legal, corporate, or international environment
• Strong organisational and time-management skills with a high level of attention to detail
• Excellent communication skills in English and German, and strong interpersonal skills for building relationships with stakeholders.
• Professionalism, friendly demeanour, and discretion in handling confidential matters.
• Strong organisational skills for multitasking, managing complex international travel itineraries, with attention to detail, emotional maturity, and empathy.
• Proficiency in MS Office (PowerPoint, Word, Excel), Adobe Acrobat, and social media platforms.
• Adaptability to fast-paced environments, ability to work under pressure, and a resourceful team player with a strong can-do attitude.

At Springer Nature, we value the diversity of our teams and work to build an inclusive culture, where people are treated fairly and can bring their differences to work and thrive. We empower our colleagues and value their diverse perspectives as we strive to attract, nurture and develop the very best talent.

Springer Nature was awarded Diversity Team of the Year at the 2022 British Diversity Awards. Find out more about our DEI work here https://group.springernature.com/gp/group/taking-responsibility/diversity-equity-inclusion

If you have any access needs related to disability, neurodivergence or a chronic condition, please contact us so we can make all necessary accommodation.

For more information about career opportunities in Springer Nature please visit https://careers.springernature.com/