Legal Assistant & Case Coordination Specialist

Gleiss Lutz Hootz Hirsch Partnerschaftsgesellschaft; Deutschland; Hybrid; USD 38,803 - 50,216; Full time

Benefits offered by this job

Modular academy programme

Public transport subsidy

Remote work option

Wellbeing programme

Viva Familienservice

Job summary

Gleiss Lutz is seeking legal assistants / team assistants / specialist paralegals for its Berlin, Düsseldorf, Frankfurt, Hamburg, Munich and Stuttgart offices. You will coordinate information flows, prepare documents, and manage deadlines to support lawyers across cases.

The role requires strong MS Office skills, fluent English, and a proactive, organized approach. A vocational background in legal support is valued, with flexibility to work in a hybrid environment.

Qualifications

• Must-have: strong attention to detail, IT-savvy, MS Office and fluent English.
• Excellent written and spoken English; good communication and teamwork.
• Well organized, able to work independently with proactive attitude.
• Completed vocational training and relevant professional experience.

Responsibilities

• Coordinate information flows for client matters with precision.
• Prepare pleadings, presentations, invoices and service lists.
• Manage deadlines, files and large data volumes.
• Coordinate meetings, travel and travel expense claims.
• Contribute to a positive working atmosphere and team motivation.

Skills

Attention to detail

IT-savvy

MS Office skills

English (written and spoken)

Team player

Organised

Independent work

Communication

Education

Vocational training completed

Rechtsanwaltsfachangestellte qualification

Fremdsprachenkorrespondent qualification

Europasekretär qualification

Tools

MS Office

Job description

Become who you aspire to be. Live excellence. Help shape the future and unlock your full potential. Take your next step at Gleiss Lutz – a leading law firm on the international stage. With 8 locations. Interdisciplinary teams. Bound by a single purpose: to help shape the future of law. That’s why we’re looking for the best and brightest across a range of disciplines.

Are you looking for a role where you can apply your strengths to assist others and develop yourself in the process? As a legal assistant at Gleiss Lutz, you are an indispensable part of the success of our cases. You use your skills in organisation, coordination and information management to ensure things run smoothly in your practice area. You work closely with your team alongside lawyers and other assistants, and we believe in bringing together people who create strong, collaborative teams.

We are seeking legal assistants / team assistants / specialist paralegals (Rechtsanwaltsfachangestellte) (f/m/d) for our Berlin, Düsseldorf, Frankfurt, Hamburg, Munich and Stuttgart offices.

YOUR MISSION: To set the foundation for excellence.

• As an indispensable assistant on client matters, you coordinate information flows and correspond with precision and professionalism.
• You’ll handle a variety of office tasks from formatting documents to preparing pleadings, presentations, invoices and lists of services performed.
  
  
• You’ll keep a clear overview, carefully manage deadlines, maintain files and handle large volumes of data with ease.
  
  
• You’ll impress clients with your confident and courteous manner.
  
  
• You’ll keep everything running smoothly by coordinating meetings and travel and handling travel expense claims.
  
  
• With your positive, proactive and supportive attitude, you’ll contribute to the positive working atmosphere and create a motivating environment for your team.

WHAT WE OFFER: A wide range of benefits for workplace and beyond.

• Keep learning and growing: Gleiss Lutz will help you reach your full potential. We offer our assistants a dedicated, modular academy programme that is continuously developed and improved. It focuses on soft skills and the evolving role of assistants – enabling you and your team to get ahead.
  
  
• We take health seriously: With ergonomic chairs, adjustable desks, fresh fruit, discounted fitness programmes through our cooperation with EGYM Wellpass, and regular events led by experts, we’re committed to supporting your wellbeing. Our corporate health specialist Sarah curates a diverse corporate health programme to help make sure you’re at your best.
• A workplace that works for you: Gleiss Lutz offices are centrally located at the heart of business and offer a modern working environment. To make your daily commute easier, we provide a contribution towards public transport costs. We give employees more flexibility through various working-time models and the option to work remotely. We also offer support through Viva Familienservice, which provides personalised advice and assistance with sourcing childcare, eldercare and household services – so you can better balance your professional and personal life.
• Stronger together: Collaborative spirit is at the heart of what we do. To foster that spirit, we offer regular events such as after-work gatherings, business breakfasts, and dedicated networking events such as ASSISTellence, which is specifically for assistants. When expanding our teams, we place emphasis on cultural fit and on selecting candidates who complement existing team structures.
  
  
• And many more benefits.

WHAT YOU BRING TO THE ROLE: Skills that drive impact.

Must-have:

• You have a keen eye for quality and work with great attention to detail.
  
  
• You are IT-savvy, have strong MS Office skills and excellent written and spoken English.
  
  
• You engage people with your friendly demeanour, you are a team player and you communicate clearly and persuasively.
  
  
• You are exceptionally well organised and like to work independently.
  
  
• You have completed vocational training and have relevant professional experience that makes you an ideal fit for this role. We expressly welcome applicants from different professional backgrounds looking for a change of career.

Nice-to-have:

• You ideally have prior experience as an assistant in a consulting or legal setting.
  
  
• Qualification as a Rechtsanwaltsfachangestellte/r, Fremdsprachenkorrespondent/in, or Europasekretär/in would be an advantage.

We value qualification, personality, and potential. We welcome applications regardless of gender, age, disability, ethnic or social background, religion, belief, sexual orientation or identity.

Ready for a new challenge? Who better than you? Learn more about business services careers at Gleiss Lutz at https://www.gleisslutz.com/de/karriere/business-services

YOUR CONTACT FOR THIS ROLE:

Lukas Stuhldreher
HR Recruiting Specialist

T: [phone]
E: [e-mail]