Legal Assistant (f/m/d)

Trusted Shops; Köln; Hybrid; EUR 40.000 - 54.000; Vollzeit

Benefits dieser Stelle

Hybrid work

EU Workation

28 vacation days

Extra days at holidays

Buddy program

Digital law firm environment

Training and development

Learning opportunities

Team events

Health Pass

Zusammenfassung

Trusted Shops is seeking a Legal Assistant (f/m/d) for our Cologne hybrid office. You will support our Legal Services Unit and lawyers in managing daily operations, deadlines, and client communications, while handling invoices under RVG guidelines and collaborating with external partners.

Ideal candidates have formal Legal Assistant training and MS Office proficiency, with an interest in legal tech and AI-powered solutions. German language excellence is essential.

Qualifikationen

• Completed vocational training as a Legal Assistant (Rechtsanwaltsfachangestellte*r) or a comparable qualification.
• Several years of experience in a law firm or legal environment is an advantage.
• Structured, independent, and reliable way of working.
• Strong service orientation and a professional, friendly manner when interacting with clients and business partners.
• Confident use of MS Office; experience with legal software such as Actaport as well as an interest in legal tech and AI-powered solutions is a plus.
• Enthusiasm for digital processes and the continuous optimization of workflows.
• Excellent German language skills, both written and spoken.

Aufgaben

• Independently organize and coordinate daily legal operations
• Monitor deadlines, appointments, and follow-up tasks, ensuring smooth and structured workflows
• Coordinate communication with courts, public authorities, clients, and other external stakeholders
• Prepare and review invoices and legal fee statements in accordance with the German Lawyers' Fees Act (RVG) and existing fee agreements
• Support enforcement proceedings and related administrative processes
• Utilize digital law firm processes and electronic legal communication systems (beA), while contributing to the continuous improvement of modern ways of working
• Provide organizational, administrative, and client-related support to lawyers

Kenntnisse

Legal training

MS Office

Actaport

Legal tech

AI in law

Structured work

Client service

German language

Ausbildung

Legal Assistant training

Tools

Actaport

beA

Jobbeschreibung

Your duties

About Trusted Shops

Trusted Shops creates digital trust between consumers, businesses, and AI agents. With around 700 colleagues across Europe, more than 25,000 online shops, and over 40 million consumers, we are shaping a safe and transparent digital world. Trust not only defines our products but also the way we work together: we value ownership, teamwork, and a flexible hybrid work culture.

To support our Legal Services Unit and the law firm FÖHLISCH Rechtsanwälte, we are looking for a:

Legal Assistant (f/m/d)

Cologne (hybrid) I Permanent employment (full-time or part-time*)

Your Impact

As a Legal Assistant (f/m/d), you will help ensure that our legal processes run efficiently, digitally, and in a well-structured manner. With your organizational skills, attention to detail, and reliability, you will support our lawyers in advising businesses on forward-looking areas of law such as e-commerce, data protection, artificial intelligence, competition law, and intellectual property.

Your Responsibilities

• Independently organize and coordinate daily legal operations

• Monitor deadlines, appointments, and follow-up tasks, ensuring smooth and structured workflows

• Coordinate communication with courts, public authorities, clients, and other external stakeholders

• Prepare and review invoices and legal fee statements in accordance with the German Lawyers' Fees Act (RVG) and existing fee agreements

• Support enforcement proceedings and related administrative processes

• Utilize digital law firm processes and electronic legal communication systems (beA), while contributing to the continuous improvement of modern ways of working

• Provide organizational, administrative, and client-related support to lawyers

Your profile

• Completed vocational training as a Legal Assistant (Rechtsanwaltsfachangestellte*r) or a comparable qualification

• Several years of experience in a law firm or legal environment is an advantage

• Structured, independent, and reliable way of working

• Strong service orientation and a professional, friendly manner when interacting with clients and business partners

• Confident use of MS Office; experience with legal software such as Actaport as well as an interest in legal tech and AI-powered solutions is a plus

• Enthusiasm for digital processes and the continuous optimization of workflows

• Excellent German language skills, both written and spoken

What we offer you

• Hybrid work:Combine flexible remote work with team time in the Cologne office

• Workation:Temporarily work from a destination of your choice within EU, Iceland, Liechtenstein or Norway

• 28 vacation days

• 2.5 additional days off at Christmas, New Year's Eve and Carnival

• Buddy program (an experienced trustee is at your side)

• A modern, fully digital law firm environment

• Professional training and development funded by the law firm

• Individual learning & development opportunities (internal & external trainings, e-learnings)

• Events (Team Events, Unit Events, etc.)

• Health Pass (free online and offline sports, fitness, and health courses)

• Permanent contract with Europe's trusted brand

BUILD A COMMUNITY OF TRUST WITH US - #cometotrust

At Trusted Shops, we are interested in you as a person - whether you fit in with us is independent of gender, nationality, ethnic and social origin, religion/belief, disability, age, sexual orientation and identity. Trusted Shops is clearly committed to diversity and against discrimination.