Legal Assistant

Career Legal; München; On-site; EUR 38,000 - 52,000; Full time

Job summary

Career Legal in Munich seeks an experienced Legal Assistant to join our Munich office. You will act as the primary point of contact for Fee Earners, manage inboxes and diaries, and coordinate meetings both in person and virtually, including room bookings and refreshments.

You will organise travel through the travel management partner, assist with filing court documents (including DPMA) and support billing, marketing, events, and broader administrative tasks as the firm expands.

Responsibilities

• Primary point of contact for Fee Earners
• Inbox management as required
• Diary management including scheduling meetings/hearings (in person and virtual), arranging all logistics (booking rooms, arranging refreshments)
• Organising travel via our travel management company
• Creating, amending and filing court documents (e.g. with the German Patent and Trademark Office)
• Assisting in the billing process
• Assisting the Marketing & Business Development department to prepare business development travel, pitches and presentations
• Update the contact database and liaising with colleagues to regularly review their contacts
• Office administration and front of house liaison duties (Munich office)
• Help execute internal and external events, sometimes front of house for guests
• Wider administrative support as the Firm expands
• Any other administrative tasks as required

Job description

My client a leading international law firm are looking for an experienced Legal Assistant to join their Munich office.

Key responsibilities

• Primary point of contact for Fee Earners
• Inbox management as required
• Diary management including scheduling meetings/hearings (in person and virtual), arranging all logistics (booking rooms, arranging refreshments, liaising with the internal team as necessary)
• Organising travel via our travel management company
• Creating, amending and filing court documents - among others with the German Patent and Trademark Office (DPMA), ensuring completed documents are delivered accurately and to a consistently high standard
• Assisting in the billing process
• Assisting the Marketing & Business Development department to:
• Help prepare business development travel, pitches and presentations
• Update the contact database - liaising with colleagues to regularly review their contacts
• Office administration and front of house liaison duties:
• Acting as the first point of support at the Munich office
• Help execute internal and external events, in some instances being front of house for guests
• Possibility to get involved with wider administrative support, particularly as the Firm expands
• Any other administrative tasks as required