Kaufmännische:r Sachbearbeiter:in (m/w/d) - Office & Standortorganisation

Cylib; Wernberg-Köblitz; On-site; EUR 42,000 - 64,000; Full time

Job summary

Cylib invites applications for a site office and logistics coordinator who will ensure smooth operations at our new site from day one. You will manage office tasks, reception, procurement and scheduling, working closely with site management and external partners.

You’ll support HR and quality processes and help strengthen our industrial operations. Fluent German and good English, plus a commercial apprenticeship and at least two years in similar roles, are essential.

Qualifications

• Completed commercial apprenticeship, e.g. Office Management Clerk or Industrial/ Freight Forwarding Clerk.
• At least two years of professional experience in office work, administration or dispatch/scheduling.
• Proficient with MS Office (especially Excel) and with an ERP system; SAP S/4HANA purchasing experience is a plus.
• Experience in waste management, recycling, logistics or industrial sectors is a plus; knowledge of waste law (KrWG, NachwV), ADR and audits is beneficial.
• Structured, independent, careful work style; remains calm under pressure.
• Clear communication and confident dealings with customers, drivers and authorities.
• Enjoys working in an industrial environment.
• Very good German and good English skills.

Responsibilities

• Organise day-to-day office operations: post, telephone, filing, appointment coordination and meeting preparation for site management.
• Receive and look after visitors, service providers and auditors, including registration and safety induction.
• Procure office, consumables and safety supplies, manage orders and external service providers.
• Schedule deliveries with freight forwarders and the warehouse; verify weighing slips and delivery documents.
• Process waste disposal records in eANV and maintain material flow in the ERP system; support with ADR documentation.
• Handle commercial administration: order entry, invoice checks and maintain master data in SAP; prepare data for accounting and controlling.
• Assist HR and quality topics at the site (onboarding, training, audits and certifications).

Job description

In this role, you are the central point of contact at our site and ensure that the office, logistics and administration run smoothly.

• You organise the day-to-day office operations, from post, telephone and filing to appointment coordination and preparing meetings for the site management.
• You receive and look after visitors, service providers and auditors, including registration and safety induction.
• You procure office, consumable and occupational safety supplies, handle orders and commission external service providers.
• You schedule incoming and outgoing deliveries in coordination with freight forwarders and the warehouse, and check weighing slips, delivery notes and accompanying documents.
• You process waste disposal records in eANV, maintain material flow overviews in the ERP system and support with dangerous goods documentation (ADR).
• You take on commercial administration: order entry, invoice checking, maintaining master data in SAP, and preparing data for accounting and controlling.
• You support HR and quality topics at the site, e.g. with onboarding, training, audits and certifications.

• You have completed a commercial apprenticeship, e.g. as an Office Management Clerk or an Industrial or Freight Forwarding Clerk.
• You bring at least two years of professional experience in office work, administration or dispatch/scheduling.
• You are confident with MS Office, especially Excel, and with an ERP system. Experience with purchasing processes in SAP S/4HANA is an advantage.
• Experience in the waste management, recycling, logistics or industrial sectors is a plus, as is knowledge of waste law (KrWG, NachwV) and eANV, dangerous goods (ADR), and occupational safety or audits.
• You work in a structured, independent and careful way, and you stay calm even when several things happen at once.
• You communicate clearly and act confidently towards customers, drivers and authorities.
• You enjoy rolling up your sleeves and working in an industrial environment.
• Very good German and good English skills, spoken and written, round off your profile.

• You will be part of building a new site from day one.
• You will work on something that truly matters - through your work, you help return valuable raw materials to the loop and strengthen Europe's independence.
• We invest in you - from comprehensive onboarding and training to your personal development.
• You will be part of a team that supports each other - at cylib, everyone pulls together, whether in production or in the office.
• You will have perspective - we are growing, and with that come new opportunities.