HR Operations Specialist (m/f/d)

NVision Quantum Technologies; Ulm; Vor Ort; EUR 40.000 - 60.000; Vollzeit

Benefits dieser Stelle

Stock options

30 vacation days

Flexible working hours

Annual health budget (Allianz bKV)

EGYM Wellpass

Relocation support

Zusammenfassung

NVision Quantum Technologies is seeking an HR Operations Specialist (m/f/d) to support day-to-day HR tasks in our German office. You will ensure data accuracy, generate and track contract addendums and HR certificates, and maintain compliant HR processes.

This role offers an attractive base salary with stock options, 30 vacation days, flexible hours, relocation support, and onsite work at our state‑of‑the‑art facilities, with an international team.

Qualifikationen

• Initial experience in HR administration or general office roles.
• Experience with HR software; Personio is a plus.
• Very good knowledge of German and English (speaking and writing).

Aufgaben

• Maintain employee records in the HR system.
• Generate and track contract addendums, reference letters, and HR certificates.
• Review time-tracking data for accuracy.
• Support onboarding, offboarding, leave tracking and recruiting administration.
• Handle routine HR queries from employees and team leads.

Kenntnisse

HR administration

Attention to detail

Structured, dependable

German language

English language

Ausbildung

Apprenticeship/Internship in Office administration

Tools

Personio

Jobbeschreibung

Your mission

We are looking for an HR Operations Specialist (m/f/d) to support our team with day-to-day administrative tasks. In this role, you will be the reliable backbone of our HR operations. Your main focus is to ensure precision, compliance, and smooth execution within our established HR workflows and systems:

• Data Maintenance: Responsible for keeping all employee records up to date in our HR system
• HR Document Management: Generation and tracking of contract addendums, reference letters, and standard HR certificates in accordance with existing guidelines and templates.
• Time-Tracking: Systematic review of time-tracking data for accuracy and completeness, ensuring alignment with internal working hours policies.
• Execution of operational HR processes: Supporting daily HR operations across key areas (onboarding, offboarding, leave tracking, Recruiting administration) and ensuring existing policies are consistently maintained.
• Administration: Handling routine administrative queries from employees and team leads regarding employment terms and operational HR procedures.

Your profile

• Initial experience in HR administration or a general office/administrative role (e.g., through an apprenticeship, internship, or entry-level position).
• Initial experience with HR software. Experience with Personio is a plus
• Highly conscientious, structured, and dependable with strong attention to detail.
• You enjoy routine administrative tasks, value clear structures, and thrive in an environment with established processes.
• Very good knowledge of German and English speaking and writing.

Why us?

• Attractive compensation package, including a competitive base salary and stock options
• Keyrole in a highly advanced and fast-growing startup company
• Impactful product promoting better understanding and treatment of cancer
• International team, from over 30 different nationalities
• Positive work environment with open communication and a collaborative mindset
• Onsite work at state-of-the-art facilities
• Indefinite employment contract
• 30 vacation days
• Flexible working hours
• Annual health budget (Allianz bKV)
• EGYM Wellpass
• Relocation support

Contact information

Any questions? Please contact:
Sandra Schärli
Senior Talent Acquisition Manager
mail:[e-mail]