Fleet Manager (Sport Signage)

The.Team: SME; Bayern; Hybrid; EUR 52,000 - 66,000; Full time

Benefits offered by this job

Hybrid work policy

Job summary

THE-TEAM is seeking a Fleet Manager for its Sport Signage unit. The role manages a fleet of owned, leased and client-rented vehicles, coordinating maintenance, allocations and handovers across events, with hybrid work options and travel as needed.

Based in Amberg (Germany) or Orpington (London), the role collaborates with Logistics, Operations, Finance and external providers to optimise fleet availability, cost and compliance for high-profile motorsport and events clients.

Qualifications

• Experience managing vehicles, rentals, fleet operations, transport assets or a comparable operational asset base.
• Strong administrative control of records, dates and handovers.
• Experience coordinating external service providers and resolving time-critical vehicle issues.
• Motorsport/event fleet experience is advantageous.
• Fleet administration and asset visibility.
• Maintenance scheduling and provider coordination.
• Vehicle allocation and handover control.
• Damage/incident record keeping.
• Cost awareness and operational problem solving.

Responsibilities

• Fleet Register & Visibility: Maintain an accurate register of owned, leased and relevant rented vehicles and track location, status, availability and key dates.
• Maintenance & Readiness: Plan servicing, inspections, repairs, tyres and readiness activity to minimise downtime.
• Event & Client Allocation: Translate event and client requirements into vehicle allocation plans and manage handovers.
• Rental Provider Management: Coordinate rental providers and maintain booking records and documentation.
• Damage & Incident Management: Maintain damage records and coordinate inspections and repairs.
• Logistics Interface: Align vehicle availability with Logistics for transport planning.
• Compliance & Records: Maintain vehicle docs and service records; escalate regulatory queries.
• Cost & Utilisation: Monitor costs and identify under-utilised vehicles and optimization opportunities.
• User Communication: Provide clear handover expectations and reporting routes.
• Continuous Improvement: Develop standard allocation and maintenance processes to improve availability and reliability.

Skills

Fleet management

Asset visibility

Vendor coordination

Administrative control

Cost awareness

Job description

THE-TEAM is proud to provide representation and marketing services to talent, brands and properties across 28 countries and more than 70 cities worldwide.

Shaped by our belief in the unifying power of sports, music and entertainment, THE-TEAM leads with intelligence, ideas and influence. For more information, please visit the.team .

This role sits within our Sport Signage group. Sport Signage specialises in racetrack and sports-event signage, offering end-to-end services from creative design and production to logistics, installation and software solutions.

Backed by decades of global experience, our skilled team delivers bespoke design concepts, on-site printing, ground painting, LED displays and sustainable materials to transform circuits into completely immersive, branded environments.

Sport Signage are looking for a Fleet Manager to join our Central Operations / Logistics team.

The Fleet Manager provides dedicated ownership of Sport Signage vehicles, including vehicles used for company operations and vehicles rented to Formula 1 or other clients.

The role ensures the fleet is visible, compliant, available, maintained and allocated effectively to operational and client requirements.

Fleet Management sits within Central Operations / Logistics and works closely with Logistics, event Operations Managers, Finance/Commercial and external vehicle providers.

KEY INFORMATION:

Office Location: This role can be based in either the Amberg, Germany or Orpington, London office

Office Policy: Hybrid - 3 days in the office

Travel Requirement: Travel as required

WHAT YOU WILL BE DOING:

1. Fleet Register & Visibility: Maintain an accurate register of owned, leased and relevant rented vehicles. Track location, status, availability, assigned user/event, key dates and known issues. Provide reliable fleet information for operational planning.
2. Maintenance & Readiness: Plan routine servicing, inspections, repairs, tyres and other readiness activity. Minimise vehicle downtime during critical event periods. Ensure known defects are recorded, prioritised and resolved before deployment where required.
3. Event & Client Allocation: Translate approved event and client requirements into vehicle allocation plans. Coordinate handovers, returns, keys, documentation and condition checks. Identify shortages early and recommend rental or substitution options.
4. Rental Provider Management: Coordinate approved rental providers and maintain clear records of bookings, extensions, returns and associated documentation. Monitor provider service and vehicle suitability and elevate recurring issues.
5. Damage & Incident Management: Maintain records of damage, incidents, repair status and supporting information. Coordinate inspections and repair actions and provide information to relevant internal stakeholders. Ensure damage is not lost between users, events and providers.
6. Logistics Interface: Coordinate vehicle availability with the Logistics Coordinator so transport and event movement plans are realistic. Distinguish vehicle ownership/maintenance from shipment planning while keeping both functions aligned.
7. Compliance & Records: Maintain required vehicle documentation and service/inspection records. Escalate specialist legal or regulatory questions to qualified providers or the Risk/Compliance function.
8. Cost & Utilisation: Maintain visibility of rental, lease, maintenance, repair, fuel and avoidable damage cost drivers where data is available. Identify under-utilised vehicles, repeated emergency rentals and opportunities to improve fleet planning.
9. User Communication: Provide clear handover expectations and reporting routes for defects/damage. Ensure users understand basic return, cleanliness, refuelling/charging and documentation requirements where applicable.
10. Continuous Improvement: Develop standard vehicle allocation, condition-check and maintenance processes. Use fleet data to improve availability, cost and operational reliability.

THE SKILLS AND EXPERIENCE YOU NEED:

• Experience managing vehicles, rentals, fleet operations, transport assets or a comparable operational asset base.
• Strong administrative control of records, dates and handovers.
• Experience coordinating external service providers and resolving time-critical vehicle issues.
• Motorsport/event fleet experience is advantageous.
• Fleet administration and asset visibility.
• Maintenance scheduling and provider coordination.
• Vehicle allocation and handover control.
• Damage/incident record keeping.
• Cost awareness and operational problem solving.

Diese Position ist in unserem Bereich Sport Signage angesiedelt. Sport Signage ist auf die Beschilderung und visuelle Gestaltung von Rennstrecken sowie Sportveranstaltungen spezialisiert und bietet einen Komplettservice - von kreativem Design und Produktion über Logistik und Montage bis hin zu Softwarelösungen.

Dank jahrzehntelanger, weltweiter Erfahrung liefert unser kompetentes Team maßgeschneiderte