Event & Project Operations Assistant (Sport Signage)

The.Team: SME; Bayern; Hybrid; EUR 42,000 - 52,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

THE-TEAM is seeking an Event & Project Operations Assistant to support the Commercial / Project Coordination team in transitioning from commercial scope to organized project delivery. You will maintain clear project information, actions, changes and cross-functional handovers, coordinating across Commercial, Design, Operations and Procurement, with on-site support at events as required.

The role sits within our Sport Signage group, focusing on signage, production, logistics and software

Qualifications

• Project coordination, commercial operations, event production or project-management support experience.
• Strong ability to organise cross-functional information and multiple deadlines.
• Experience in live events, motorsport, signage or production is advantageous.
• Comfort working with both commercial and operational stakeholders.

Responsibilities

• Create a clear project file/structure for assigned work including scope, stakeholders, milestones, approvals, actions and known dependencies.
• Coordinate actions across Commercial, Estimating/Procurement, Design/Technical-CAD, Operations, Logistics and other support functions.
• Support structured handover meetings and ensure the delivery owner receives current scope, drawings, supplier information, approvals, assumptions, exclusions and outstanding actions.
• Maintain a clear log of client changes, new requirements and decisions affecting delivery.
• Track key pre-event/project milestones and highlight slippage that threatens delivery readiness.
• Maintain organised project records, current files, meeting notes, approvals and relevant closeout information.
• Attend selected events where project continuity, client coordination or change/documentation support is required.

Skills

Project coordination

Cross-functional coordination

Event production

Commercial operations

Documentation & data quality

Milestone tracking

Change management

Stakeholder communication

Job description

THE-TEAM is proud to provide representation and marketing services to talent, brands and properties across 28 countries and more than 70 cities worldwide.

Shaped by our belief in the unifying power of sports, music and entertainment, THE-TEAM leads with intelligence, ideas and influence. For more information, please visit the.team .

This role sits within our Sport Signage group. Sport Signage specialises in racetrack and sports-event signage, offering end-to-end services from creative design and production to logistics, installation and software solutions.

Backed by decades of global experience, our skilled team delivers bespoke design concepts, on-site printing, ground painting, LED displays and sustainable materials to transform circuits into completely immersive, branded environments.

KEY INFORMATION:

• Office Location: This role can be based in either the Amberg, Germany or Orpington, London office
• Office Policy: Hybrid - 3 days in the office
• Travel Requirement: International event/client travel as required

Sport Signage are looking for a Event & Project Operations Assistant to join our Commercial / Project Coordination team.

The Event & Project Operations role supports the transition from commercial scope into organised project delivery by maintaining clear project information, actions, changes and cross-functional handovers.

The role sits within the Commercial Director's department and provides project coordination across Commercial, Estimating/Procurement, Design, Operations and support functions.

It is not the overall on-site event owner. For Formula 1, the assigned Operations Manager remains accountable for event delivery.

WHAT YOU WILL BE DOING:

1. Project Setup
   Create a clear project file/structure for assigned work including scope, stakeholders, milestones, approvals, actions and known dependencies.
   Confirm the current version of client requirements and identify missing information before handover.
2. Cross-Functional Coordination
   Coordinate actions across Commercial, Estimating/Procurement, Design/Technical-CAD, Operations, Logistics and other support functions.
   Maintain clear owners and deadlines and elevate unresolved dependencies.
3. Handover to Delivery
   Support structured handover meetings and ensure the delivery owner receives current scope, drawings, supplier information, approvals, assumptions, exclusions and outstanding actions.
   Keep handover information current when material changes occur.
4. Scope & Change Tracking
   Maintain a clear log of client changes, new requirements and decisions affecting delivery.
   Route items requiring commercial assessment to the Commercial team and communicate approved outcomes to affected functions.
5. Project Milestones & Readiness
   Track key pre-event/project milestones and highlight slippage that threatens delivery readiness.
   Support the responsible manager in coordinating recovery actions without assuming their specialist ownership.
6. Documentation & Data Quality
   Maintain organised project records, current files, meeting notes, approvals and relevant closeout information.
   Reduce reliance on informal messages or individual memory for important project decisions.
7. Event/On-Site Support
   Attend selected events where project continuity, client coordination or change/documentation support is required.
   Support the Operations Manager/DTM Project Lead without displacing their on-site accountability.
8. Project Closeout & Improvement
   Coordinate outstanding project actions, commercial change information, supplier/operational feedback and lessons after delivery.
   Identify recurring handover or information-quality issues and recommend improvements.

THE SKILLS AND EXPERIENCE YOU NEED:

• Project coordination, commercial operations, event production or project-management support experience.
• Strong ability to organise cross-functional information and multiple deadlines.
• Experience in live events, motorsport, signage or production is advantageous.
• Comfort working with both commercial and operational stakeholders.
• Project coordination and action management.
• Scope/change tracking.
• Document and version control.
• Cross-functional communication.
• Milestone/readiness tracking.
• Problem escalation and follow-through.

Diese Position ist in unserem Bereich Sport Signage angesiedelt. Sport Signage ist auf die Beschilderung und visuelle Gestaltung von Rennstrecken sowie Sportveranstaltungen spezialisiert und bietet einen Komplettservice - von kreativem Design und Produktion über Logistik und Montage bis hin zu Softwarelösungen.

Dank jahrzehntelanger, weltweiter Erfahrung liefert unser kompetentes Team maßgeschneiderte Designkonzepte, Druckleistungen vor Ort, Bodenmarkierungen, LED-Anzeigen sowie nachhaltige Materialien, um Rennstrecken in rundum immersive, markenorientierte Erlebniswelten zu verwandeln.

WICHTIGE INFORMATIONEN:

• Arbeitsort: Diese Position kann entweder im Büro in Amberg, Deutschland, oder in Orpington, London, angesiedelt sein