Finance Operations Administrator (f/m/x) - 24 months fixed term

Douglas Group; Heilbronn; Hybrid; EUR 28,000 - 42,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

parfumdreams and Parfümerie Akzente are part of the DOUGLAS Group, Europe’s leading omnichannel premium beauty retailer. The position is based in Heilbronn, Germany, with a hybrid working model and options for remote work.

It is a fixed-term contract for two years to cover parental leave. You will handle defined commercial and financial processes in the accounting department, review documents for accuracy, manage data and reporting, collaborate cross-functionally, and contribute to process

Responsibilities

• Commercial Processes: independently handle defined financial and administrative processes within the accounting department, ensuring accurate and timely execution.
• Document Review & Quality Assurance: review documents for completeness, accuracy, and correct allocation, clarifying discrepancies with stakeholders.
• Data Management & Documentation: maintain accurate process data and ensure proper documentation and structured filing of records.
• Cross-Functional Collaboration: work closely with internal departments to resolve discrepancies and ensure smooth operations.
• Month-End Closing & Reporting: support month-end closing tasks and prepare standardized reports, analyses and overviews.
• Process Improvement: identify recurring errors, suggest improvements, and contribute to optimizing existing processes.
• Compliance: ensure adherence to internal policies, procedures and relevant compliance requirements.

Job description

This position is a fixed-term contract for two years to cover parental leave.

TASKS WITH IMPACT

• Commercial Processes: You independently handle defined financial and administrative processes within the accounting department, ensuring accurate and timely execution.
• Document Review & Quality Assurance: You review documents for completeness, accuracy, and correct allocation, clarifying any discrepancies with the relevant stakeholders.
• Data Management & Documentation: You maintain accurate process data and ensure proper documentation and structured filing of relevant records.
• Cross-Functional Collaboration: You work closely with internal departments to resolve discrepancies, clarify open issues, and ensure smooth operational processes.
• Month-End Closing & Reporting: You support recurring accounting activities, including month-end closing tasks, and prepare standardized reports, analyses, and overviews.
• Process Improvement: You identify recurring errors, suggest improvements, and contribute to optimizing existing processes.
• Compliance: You ensure adherence to internal policies, established procedures, and relevant compliance requirements.

YOUR SKILLS

• You have completed vocational training in a commercial or business-related field or hold a comparable qualification.
• Ideally, you have previous experience in administrative accounting, finance operations, or commercial process management.
• You are confident working with numbers, financial documents, and standardized processes. Experience with ERP systems is an advantage.
• You have a structured, detail-oriented, and reliable approach to work and maintain a high level of accuracy in your daily tasks.
• You communicate effectively with different stakeholders and take a solution-oriented approach to resolving open issues.
• You enjoy collaborating with others, take ownership of your responsibilities, and actively contribute to improving processes.

DOES THIS SOUND LIKE YOU?

As an international employer, we are committed to equal opportunities and diversity. We therefore welcome applications from mothers, fathers, people with disabilities, and members of the LGBTQIA+ community. Please feel free to let us know if you would like us to use gender-neutral pronouns, require barrier-free access to our offices, or need additional time during the application process.

We look forward to hearing from you!

ABOUT PARFUMDREAMS AND PARFÜMERIE AKZENTE

Shape the world of beauty with us at parfumdreams and Parfümerie Akzente!

Do you love luxurious fragrances, international beauty brands, the latest makeup trends, and the special magic that our products bring? Then parfumdreams is the perfect place for you!

As one of the leading online platforms for fragrances and cosmetics, operating in numerous countries and offering a portfolio of over 600 brands, we bring exclusive niche fragrances and beauty trends from around the world to our customers, quickly, stylishly, and with genuine passion.

Our offering is complemented by first-class service and exceptional customer care in our renowned Parfümerie Akzente stores, always with one goal in mind: enhancing our customers' well-being.

The position is based at parfumdreams / Parfümerie Akzente in Heilbronn, Germany. We operate a hybrid working model and value personal collaboration on-site. At the same time, we also welcome applications from candidates who prefer to work remotely.

PART OF THE DOUGLAS GROUP

parfumdreams and Parfümerie Akzente are part of the DOUGLAS Group, Europe's leading omnichannel premium beauty retailer.

The DOUGLAS Group inspires customers to express their own unique sense of beauty, offering a curated selection of fragrances, makeup, skincare, haircare, accessories, and beauty services.

With its strong omnichannel positioning, the Group combines digital expertise, leading brands, and a physical retail presence within an international premium beauty environment.

As a result, parfumdreams combines the reach and strength of an established European market leader with the agility, specialization, and customer focus of a strong beauty and e-commerce brand.