Finance and Purchasing Administrative Support (m/f/d)

Max Planck Society; Dresden; On-site; EUR 42,000 - 54,000; Full time

Benefits offered by this job

Public-sector benefits including TVöD

Planck Academy training

Home office upon agreement

VBL pension scheme

Deutschlandticket subsidy

Job summary

The Max Planck Institute of Molecular Cell Biology and Genetics in Dresden is seeking a reliable administrator to support Finance and Purchasing during digital transformation and SAP S/4HANA rollout. This full-time or part-time position offers an initial two-year contract and onboarding to SAP processes.

You will handle daily accounting tasks, accounts payable/receivable, and procurement activities, while collaborating with internal teams.

Qualifications

• Completed vocational training in a commercial/administrative/financial/public-administration field or comparable qualification.
• Initial administrative experience, preferably in purchasing, finance, invoice processing, or a comparable function; career starters also welcome.
• Confident use of SAP or a comparable ERP system, as well as MS Office, especially Outlook, Word, and Excel.
• Knowledge of public procurement law (GWB, VgV, UVgO) is a plus.
• Very good German skills, at least C1 level, and good English skills, at least B1 level.

Responsibilities

• Process daily accounting transactions.
• Support accounts payable, accounts receivable, bank management, and receivables management.
• Contribute to monthly and annual closing activities.
• Support procurement and order processes in e-Procurement/SAP, and coordinate with internal and external stakeholders.

Skills

SAP

MS Office

Outlook

Word

Excel

Public procurement law

German C1

English B1

Communication skills

Teamwork

Intercultural awareness

Documentation & data management

Education

Commercial/administrative/financial/public-administration vocational training

Tools

SAP

e-Procurement

Job description

Organisation & Administration Dresden

Developmental and Evolutionary Biology & Genetics Neurosciences Structural and Cell Biology

Job Code: 2026-FinancePurchaseSupport-6000

Job Offer from October 20, 2026

To strengthen our administration during the digital transformation and transition of our administrative processes to SAP S/4HANA, we are looking for a reliable and service-oriented colleague (m/f/d) to support commercial administration in Finance and Purchasing.

Main responsibilities

In this role, you will act as a versatile all-rounder. Whether in Purchasing or Finance, you will support us wherever additional capacity is needed in day-to-day operations and help ensure that ongoing processes are handled reliably, accurately, and transparently.

Finance

Your tasks will include in particular:

• processing daily accounting transactions
• supporting accounts payable, accounts receivable, bank management, and receivables management
• contributing to monthly and annual closing activities
• supporting further operational tasks in Finance as needed

Purchasing

• supporting procurement and order processes in e-Procurement/SAP
• coordinating with internal requesters, external suppliers, and the relevant administrative teams
• maintaining administrative master data, records, and process documentation
• supporting goods receipt and warehouse-related processes

Your profile

• completed vocational training in a commercial, administrative, financial, or public-administration field, or comparable qualification
• initial administrative experience, preferably in purchasing, finance, invoice processing, or a comparable function; career starters also welcome
• confident use of SAP or a comparable ERP system, as well as MS Office, especially Outlook, Word, and Excel
• Knowledge of public procurement law (GWB, VgV, UVgO) is a plus
• very good German skills, at least C1 level, and good English skills, at least B1 level
• strong communication and teamwork skills, as well as intercultural awareness
• structured, reliable, and service-oriented working style, with the ability to keep an overview during busy periods

What we offer

• Employment in full-time (39 hours/week) or part-time with an initial 2-year contract
• Structured onboarding into Finance, Purchasing, and SAP processes
• A supportive team and the opportunity to gain practical experience in an international research institution
• Training and development opportunities, including through the Planck Academy
• Salary according to TVöD Bund up to EG 8
• Public-sector benefits including annual special payment, VBL pension scheme, and subsidy for the Deutschlandticket
• Health offers, support for work-life balance
• Home office upon agreement, where compatible with the role

Initial questions about the position can be addressed to Brian von Rueden, Head of Human Resources, via [e-mail].

Max Planck Institute of Molecular Cell Biology and Genetics

Pfotenhauerstr. 108

01307 Dresden

Germany

• The Max Planck Society strives for gender equality and diversity. We welcome applications from all backgrounds, regardless of gender, nationality, ethnicity, sexual orientation, religion, age, and other components of identity.
• The Max Planck Society specifically aims to increase the proportion of women in the areas in which they are underrepresented. We therefore explicitly invite women to apply.
• The Max Planck Society is further committed to increasing the number of individuals with disabilities in its workforce and therefore encourages applications from such qualified individuals.
• The Max Planck Society supports the compatibility of family and career and is certified according to the "berufundfamilie" (“job and family”) audit.
• When you submit a job application to MPI-CBG, you are transmitting personal data. Please refer to our privacy notice for information on how we collect and process personal data in accordance with Art. 13 of the Datenschutz-Grundverordnung. By submitting your application, you confirm that you have taken note of the information in our privacy notice.