Field Operations Coordinator – Veterinary Services

Jobtailor; Deutschland; Vor Ort; EUR 42.000 - 64.000; Vollzeit

Zusammenfassung

Jobtailor is seeking an Operations Coordinator to streamline field operations in Germany and coordinate with centralized functions. You will manage communications, meeting logistics, supporting documents, and initiative tracking to ensure smooth execution.

The role requires 2–4 years of relevant experience, a degree in a related field, and strong skills with Microsoft Office, Smartsheet, SharePoint, and data gathering. Healthcare/medical ops experience is a plus.

Qualifikationen

• Associate or Bachelor’s Degree in Business Administration, Healthcare Administration, Communications, or other relevant field required.
• 2–4 years of experience in operations coordination, program coordination, or administrative support.
• Certification in Project Management preferred.
• Requires critical thinking skills and decisive judgment.
• Excellent interpersonal, organizational, prioritization of work, and problem-solving skills.
• Experience supporting field-based teams, multi-site operations, or regional teams.
• Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint), Outlook, and virtual meeting platforms (Teams/Zoom).
• Experience pulling and gathering data, including the use of Smartsheet and OneDrive.
• Experience creating, editing, and maintaining SharePoint sites.
• Experience in a healthcare, veterinary, or medical operations environment preferred.

Aufgaben

• Organizes and facilitates communication with centralized functions to allow smooth field operations.
• Manages logistical requirements to ensure operational excellence, including communications, meeting management, organization of supporting documents, and tracking of initiatives.
• Partners with Corporate Affairs and Field Operations to ensure support documentation is adequately created to address the needs of Field Associates.
• Supports program management for Field Operations by creating and managing Smartsheets/spreadsheets, and providing tracking for Field Ops initiatives.
• Prepares spreadsheets and reports that support operational planning and execution (e.g., training, workforce planning, CapEx planning).
• Gathers and consolidates Support Office requests and materials.
• Assists in onboarding new field leaders, ensuring they have the operational resources and tools needed for success.
• Maintains updated email lists, contact information, and organization charts for the Field.
• Edits and ensures accuracy in SharePoint pages.
• Processes invoices as needed.
• Other job duties as assigned.

Kenntnisse

Critical thinking

Decisive judgment

Interpersonal skills

Organizational skills

Prioritization

Problem solving

Field team support

Multi-site operations

Data gathering

Communication with field ops

Ausbildung

Associate or Bachelor’s Degree in Business Administration, Healthcare Administration, Communications, or related field

Tools

Smartsheet

SharePoint

OneDrive

Teams/Zoom

Microsoft Office (Excel, Word, PowerPoint, Outlook)

Jobbeschreibung

Responsibilities

• Organizes and facilitates communication with centralized functions to allow smooth field operations.
• Manages logistical requirements to ensure operational excellence, including communications, meeting management, organization of supporting documents, and tracking of initiatives.
• Partners with Corporate Affairs and Field Operations to ensure support documentation is adequately created to address the needs of Field Associates.
• Supports program management for Field Operations by creating and managing Smartsheets/spreadsheets, and providing tracking for Field Ops initiatives.
• Prepares spreadsheets and reports that support operational planning and execution (e.g., training, workforce planning, CapEx planning).
• Gathers and consolidates Support Office requests and materials.
• Assists in onboarding new field leaders, ensuring they have the operational resources and tools needed for success.
• Maintains updated email lists, contact information, and organization charts for the Field.
• Edits and ensures accuracy in SharePoint pages.
• Processes invoices as needed.
• Other job duties as assigned.

Requirements

• Associate or Bachelor’s Degree in Business Administration, Healthcare Administration, Communications, or other relevant field required.
• 2-4 years of experience in operations coordination, program coordination, or administrative support required.
• Certification in Project Management preferred.
• Requires critical thinking skills and decisive judgment.
• Excellent interpersonal, organizational, prioritization of work, and problem-solving skills.
• Experience supporting field-based teams, multi-site operations, or regional teams.
• Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint), Outlook, and virtual meeting platforms (Teams/Zoom).
• Experience pulling and gathering data, including the use of Smartsheet and OneDrive.
• Experience creating, editing, and maintaining SharePoint sites.
• Experience in a healthcare, veterinary, or medical operations environment preferred.