Facilities Coordinator (m/w/d)

Jones Lang LaSalle Incorporated; Stuttgart; Vor Ort; EUR 42.000 - 54.000; Vollzeit

Zusammenfassung

Jones Lang LaSalle (JLL) in Stuttgart, Germany, is seeking a Facilities Coordinator to manage daily office operations, reception, events and vendor relations. You will be the local point of contact for facility queries, ensure H&S compliance, and support the regional workplace program across our Stuttgart site.

You will lead room bookings, catering logistics, access control, and supplier coordination while maintaining a welcoming environment for employees and visitors.

Qualifikationen

• Minimum 2 years in Facilities Management or Hospitality.
• Strong customer service focus and excellent organizational skills.
• On-site Stuttgart, occasional travel.

Aufgaben

• Act as main point of contact for facility queries, maintenance, repairs, and vendor coordination.
• Manage janitorial services, KPI scoring, and handyman schedules with security compliance.
• Coordinate local rollouts of workplace initiatives with building management and WPS leadership.
• Maintain daily office standards, refreshment programs, stock levels, and catering delivery; conduct monthly new hire tours covering office setup, basic Health & Safety (H&S), and security.
• Manage reception during business hours, handle access badges, calls, local vendor recommendations, and parking arrangements.
• Lead local stakeholder updates via Slack and email; represent Stuttgart in WPS meetings and space management.
• Ensure adherence to German H&S regulations and complete required compliance modules.

Kenntnisse

Customer service

Communication

Organizational skills

Problem solving

Jobbeschreibung

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Role Overview

Reporting to the DACH Lead, the Facilities Coordinator serves as a primary contact for Salesforce employees and visitors. This role manages day-to-day facility operations, delivers reception services, coordinates events, and maintains strong administrative and stakeholder relations to ensure seamless office operations.

Key Responsibilities

• Act as main point of contact for facility queries, maintenance checks, repairs, and vendor coordination.
• Manage janitorial services, vendor KPI scoring, and handyman schedules, ensuring full compliance with security protocols.
• Coordinate local rollouts of global workplace initiatives (e.g., seating strategies, culture gallery) alongside building management and WPS leadership.
• Maintain daily office standards, snack and refreshment programs, stock levels, and catering delivery. Conduct monthly new hire tours covering office setup, basic Health & Safety (H&S), and security. Manage room bookings, catering, AV troubleshooting, and operational execution for in-office events.
• Man reception during business hours, providing a professional, welcoming environment for all guests. Handle access control badges, incoming calls, local vendor recommendations, and parking/transport arrangements in accordance with corporate policies.
• Lead local stakeholder and community updates via Slack and email regarding office news, maintenance, and IT updates. Act as Stuttgart representative for German WPS meetings, tracking KPIs, project updates, and space management. Participate in cross-regional working groups and customer satisfaction initiatives.
• Ensure strict adherence to German H&S regulations, documentation, and emergency protocols. Assist in organizing local First Aid training and complete all required compliance modules.

Qualifications and Experience

• Minimum 2 years in Facilities Management or Hospitality (supervisory experience preferred).
• Strong customer service focus, excellent organizational and multi-tasking capabilities, proactive problem-solving, and effective communication skills in a fast-paced environment.
• Flexibility for occasional travel.
• On-site – Stuttgart, DEU.

About JLL

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. Our services include real estate services, real estate investment management and real estate advisory services for a range of market sectors.

We endeavour to keep your personal information secure with an appropriate level of security and keep it for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation.

For further information, visit jll.com.

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500 company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.