Facilities Coordinator

Apple Inc.; München; Vor Ort; EUR 65.000 - 80.000; Vollzeit

Zusammenfassung

Apple Inc. is seeking a Facilities Coordinator to ensure a seamless workplace for employees and visitors across Munich and nearby sites.

You will oversee daily operations, including Soft Services, vendor management, and safety compliance. The role involves coordinating refurbishment projects, moves, and workspace reconfigurations, while building strong relationships with vendors, landlords, and internal stakeholders.

Qualifikationen

• Experience in Facilities Management with a focus on Soft Services in a corporate office.
• Experience managing multiple office locations or a regional portfolio.
• Experience coordinating external service providers and vendor performance.
• Experience coordinating small office refurbishment, renovation, or workplace improvements.
• Fluency in German and English (written and spoken).
• Valid driver's license and willingness to travel regularly between sites.

Aufgaben

• Coordinate daily facility operations with a focus on Soft Services across multiple locations.
• Manage vendor performance to meet SLAs, quality standards, and Health & Safety requirements.
• Conduct regular site inspections and identify opportunities for continuous improvement.
• Serve as primary contact for employees, vendors, landlords, and internal stakeholders.
• Plan and coordinate small refurbishment, fit-out, and minor construction projects.
• Manage service requests through the Facilities Management system and track progress.
• Coordinate office moves, furniture changes, and occupancy updates.
• Ensure compliance with local regulations, company policies, and HSE standards.
• Build relationships with employees and service providers to deliver an outstanding workplace experience.
• Support Facility Managers with ad hoc requests and special projects.
• Work independently, take ownership, and deliver high-quality results.

Kenntnisse

Facilities management

Vendor management

Project coordination

German & English fluency

Communication skills

Organizational skills

Ausbildung

Bachelor's degree or equivalent in Facilities Management, Business Administration, Engineering, Hospitality, or related field

Tools

Microsoft Office

iOS/macOS familiarity

Facilities Management software

Jobbeschreibung

At Places, we make things happen in service of all Apple employees and customers. Our team manages Apple's global real estate portfolio, capital construction projects, and workplace services, ensuring outstanding facilities, sustainability, and safety across our sites worldwide.As a Facilities Coordinator, you will play a vital role in creating and maintaining a seamless, productive workplace for Apple employees and visitors.In this role, you will be responsible for the day-to-day coordination and delivery of Soft Services across a portfolio of office buildings located in Munich and close to Stuttgart.

Description

Coordinate and oversee daily facility operations with a focus on Soft Services, including cleaning, reception, events, canteen, and vending services across multiple office locations.Manage vendor performance to ensure compliance with contractual Service Level Agreements (SLAs), quality standards, and Health & Safety requirements.Conduct regular site inspections to ensure facilities are maintained to corporate standards and identify opportunities for continuous improvement.Serve as the primary point of contact for employees, vendors, landlords, and internal stakeholders, ensuring workplace services are delivered efficiently, safe and in line with agreed service levels.Plan and coordinate small office refurbishment, fit-out, and minor construction projects, working closely with contractors, landlords, and internal stakeholders.Manage service requests through the Facilities Management system, ensuring timely follow-up and resolution.Coordinate office and lab moves, furniture changes, workspace reconfigurations, and occupancy updates.Ensure compliance with local regulations, company policies, and Health, Safety & Environmental (HSE) standards.Build and maintain strong relationships with employees, business leaders, landlords, contractors, and service providers to deliver an outstanding workplace experience.Maintain compliance by managing tools, procedures, records, documentation, and invoice processing.Support Facility Managers with ad hoc requests and special projects.Work independently, take ownership, and consistently deliver high-quality results.

Minimum Qualifications

• Demonstrated experience in Facilities Management, with a strong focus on Soft Services within a corporate office environment.
• Experience managing multiple office locations or a regional property portfolio.
• Proven experience coordinating external service providers and managing vendor performance.
• Experience coordinating small office refurbishment, renovation, or workplace improvement projects.
• Fluency in German and English (written and spoken) is required.
• Proven experience managing and coordinating external technical resources (e.g., contractors, vendors) for facility-related projects, ensuring technical requirements are met on time and within budget.
• Valid driver's license and willingness to travel regularly between sites.
• Proven technical understanding and collaboration with technical team.

Preferred Qualifications

• Excellent organizational and planning skills.
• Strong customer service orientation and stakeholder management skills.
• Strong vendor and contract management capabilities.
• Excellent communication and interpersonal skills.
• Strong problem-solving and decision-making abilities.
• Ability to prioritize multiple tasks in a fast-paced environment.
• High attention to detail and commitment to quality.
• Bachelor's degree or equivalent qualification in Facilities Management, Business Administration, Engineering, Hospitality, or a related field.
• Proactive, collaborative approach to problem-solving.
• Proficiency with iOS, macOS, and Microsoft Office.
• Willingness to learn new tools and integrate AI into daily work.
• Bachelor's degree or equivalent qualification in Facilities Management, Business Administration, Engineering, Hospitality, or a related field.

At Apple, we're not all the same. And that's our greatest strength. We draw on the differences in who we are, what we've experienced, and how we think. Because to create products that serve everyone, we believe in including everyone. Therefore, we are committed to treating all applicants fairly and equally. We will work with applicants to make any reasonable accommodations.

At Apple, we believe accessibility is a fundamental human right. You’ll find that idea reflected in everything here — in our culture, our benefits and our digital tools. By welcoming as many perspectives as possible, we help you build a career where you feel like you belong.
Learn about accessibility in Apple’s workplace