Executive Support Coordinator (m/f/d)

Abbott Laboratories; Delkenheim; On-site; EUR 42,000 - 66,000; Full time

Job summary

Abbott GmbH in Wiesbaden is seeking an Executive Support Coordinator (m/f/d) to provide commercial operations coordination and executive business support to senior management. You will manage calendars, prepare materials, and enable cross-functional collaboration across the organization.

The role requires strong organizational skills, data handling, and excellent business English. A dedicated company with a global footprint offers development opportunities, a comprehensive benefits package, and

Qualifications

• Apprenticeship or equivalent in a business field.
• Strong organizational and data entry skills.
• Excellent business English communication, additional languages a bonus.
• Understanding of the area typically gained through extensive business experience and 3–5 years in the function.

Responsibilities

• Composes, organizes and analyses data and information.
• Creates documents, charts, graphs, tables and presentations from source material.
• Verifies data accuracy and recognizes inconsistencies in the data.
• Coordinate cross-functional Area projects with clear timelines and stakeholder alignment.
• Prepare meeting materials, briefing documents, presentations and minutes.
• Ensure compliance with quality system requirements.

Skills

Organizational skills

Data entry

PC applications

Business English

Education

Apprenticeship as secretary, correspondent or any other business field

Tools

PC applications

Job description

Abbott is a global healthcare leader, creating breakthrough science to improve people’s health. We’re always looking towards the future, anticipating changes in medical science and technology.

In Germany, Abbott has approximately 4,000 employees working in manufacturing, research and development, logistics, manufacturing, sales and marketing. They are located at Abbott`s German headquarters in Wiesbaden and its sites in Neustadt am Rübenberge, Wetzlar, Eschborn, Cologne, Jena, Hamburg and Munich.

Working at Abbott

You will have access to:

• Career development with an international company where you can grow the career you dream of
• An attractive benefits package (e.g. attractive Abbott Pension Plan, a company bike, employee stock purchase program)
• A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.
• A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.
• A challenging position in a fast-growing crisis independent industry
• To become part of a dynamic, highly educated, highly skilled, and motivated team
• Flat hierarchies, open appreciative mentality, and efficient, constructive lines of communication
• Multi-national environment, where we foster the development of our talents within the enterprise

Executive Support Coordinator (m/f/d)

This position works out of our Wiesbaden site, Abbott GmbH in the Core Diagnostics division.

Primary Objective of Position

• Provide commercial operations coordination and executive business support to senior management in a function or area. Applies knowledge of the operation and an understanding of the principles and procedures in the area to the completion of complex tasks. Operates a wide variety of office equipment to provide support and service and drive cross-functional collaboration.

Major Accountabilities

• Composes, organizes and analyses data and information.
• Creates documents, charts, graphs, tables and presentations from source material.
• Verifies data accuracy and recognizes inconsistencies in the data.
• Coordinate and support cross-functional Area projects, ensuring clear timelines, accountability and stakeholder alignment.
• Support the preparation of commercial reviews, leadership meetings, workshops, and strategic discussions.
• Coordinate leadership calendars, business reviews, executive meetings, and key stakeholder engagements.
• Prepare meeting materials, briefing documents, presentations, and follow-up minutes.
• Responsible for implementing and maintaining the effectiveness of the quality system.
• Utilizes multiple network, and PC applications to complete tasks.
• Understands the interactions between operating systems and applications.
• May utilize unique, function specific applications to analyze data to make recommendations for management review.
• Uses standards and procedures to ensure documentation for processes meets standards.
• Audits documents to ensure compliance with operating and regulatory requirements.
• Recognizes discrepancies affecting compliance; recommends actions to resolve discrepancies.
• Understands compliance and regulatory implication of document, records, and files.
• Maintains complex documents files and audits systems used to generate data.
• Applies analytical techniques to resolve complex problems which deal with both concepts and factual data.
• Anticipates issues and adjusts or modifies approach to prevent or minimize them.
• Develops systems and procedures to carry out the function of the area.
• Improves process, audits activities for compliance to procedures, policies or regulatory requirements.
• Gathers investigates and analyses information; solves problems and resolves issues by interpreting data, policies, or procedures; recommends action to resolve issues.
• Ensures that all activities are performed in compliance with quality system requirements.

Qualificaiton:

• Apprenticeship as secretary, correspondent or any other business field.
• Organizational skills, data entry, and PC applications skills required.
• Excellent business English communication skills (written and verbal). Additional languages are considered a strong advantage.
• Understanding of the area in which the position functions, typically acquired through extensive business experience, relevant course work or training, and 3- 5 years experience in the functional area.

Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.

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We ask for your understanding that we only consider online applications via our online application portal. Applications by email or post cannot be processed. Original documents will not be returned.

Connect with us at www.abbott.com, on LinkedIn at https://www.linkedin.com/company/abbott-/