Executive Support Coordinator (m/f/d)

Abbott Laboratories; Wiesbaden; Vor Ort; EUR 40.000 - 60.000; Vollzeit

Benefits dieser Stelle

Abbott Pension Plan

Company bike

Employee stock purchase program

Zusammenfassung

Abbott Laboratories in Wiesbaden seeks a Business Support Specialist to coordinate commercial operations and provide executive support to senior management. You will prepare agendas, materials, and minutes, manage cross-functional timelines, and help drive strategic initiatives.

The role requires strong organizational skills, data handling, and professional English communication; additional languages are a plus.

Qualifikationen

• Excellent business English communication skills (written and verbal).
• Organizational and data-entry skills required.
• Proficiency in PC applications and Microsoft Office.

Aufgaben

• Provide commercial operations coordination and executive business support to senior management.
• Coordinate cross-functional projects with clear timelines and stakeholder alignment.
• Prepare meeting materials, briefing documents, presentations, and follow-up minutes.
• Support leadership calendars, business reviews, and executive meetings.

Kenntnisse

Business English

Organizational skills

Data entry

PC applications

Ausbildung

Apprenticeship in secretary or related business field

Tools

Microsoft Office

Jobbeschreibung

Location Germany - Wiesbaden-Delkenheim Category Business Support

Abbott is a global healthcare leader, creating breakthrough science to improve people’s health. We’re always looking towards the future, anticipating changes in medical science and technology.

In Germany, Abbott has approximately 4,000 employees working in manufacturing, research and development, logistics, manufacturing, sales and marketing. They are located at Abbott`s German headquarters in Wiesbaden and its sites in Neustadt am Rübenberge, Wetzlar, Eschborn, Cologne, Jena, Hamburg and Munich.

Working at Abbott

At Abbott, you can do work that matters and help people to live a healthier and full life, grow your career, and learn, be your true self. You will have access to:

• Career development with an international company where you can grow the career you dream of
• An attractive benefits package (e.g. attractive Abbott Pension Plan, a company bike, employee stock purchase program)
• A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.
• A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.
• A challenging position in a fast-growing crisis independent industry
• To become part of a dynamic, highly educated, highly skilled, and motivated team
• Flat hierarchies, open appreciative mentality, and efficient, constructive lines of communication
• Multi-national environment, where we foster the development of our talents within the enterprise

This position works out of our Wiesbaden site, Abbott GmbH in the Core Diagnostics division.

Primary Objective of Position

• Provide commercial operations coordination and executive business support to senior management in a function or area. Applies knowledge of the operation and an understanding of the principles and procedures in the area to the completion of complex tasks. Operates a wide variety of office equipment to provide support and service and drive cross-functional collaboration.

Major Accountabilities

• Composes, organizes and analyses data and information.
• Creates documents, charts, graphs, tables and presentations from source material.
• Verifies data accuracy and recognizes inconsistencies in the data.
• Coordinate and support cross-functional Area projects, ensuring clear timelines, accountability and stakeholder alignment.
• Support the preparation of commercial reviews, leadership meetings, workshops, and strategic discussions.
• Coordinate leadership calendars, business reviews, executive meetings, and key stakeholder engagements.
• Prepare meeting materials, briefing documents, presentations, and follow-up minutes.
• Responsible for implementing and maintaining the effectiveness of the quality system.
• Utilizes multiple network, and PC applications to complete tasks.
• Understands the interactions between operating systems and applications.
• May utilize unique, function specific applications to analyze data to make recommendations for management review.
• Uses standards and procedures to ensure documentation for processes meets standards.
• Audits documents to ensure compliance with operating and regulatory requirements.
• Recognizes discrepancies affecting compliance; recommends actions to resolve discrepancies.
• Understands compliance and regulatory implication of document, records, and files.
• Maintains complex documents files and audits systems used to generate data.
• Applies analytical techniques to resolve complex problems which deal with both concepts and factual data.
• Anticipates issues and adjusts or modifies approach to prevent or minimize them.
• Develops systems and procedures to carry out the function of the area.
• Improves process, audits activities for compliance to procedures, policies or regulatory requirements.
• Gathers investigates and analyses information; solves problems and resolves issues by interpreting data, policies, or procedures; recommends action to resolve issues.
• Ensures that all activities are performed in compliance with quality system requirements.
• Apprenticeship as secretary, correspondent or any other business field.
• Organizational skills, data entry, and PC applications skills required.
• Excellent business English communication skills (written and verbal). Additional languages are considered a strong advantage.
• Understanding of the area in which the position functions, typically acquired through extensive business experience, relevant course work or training, and 3- 5 years experience in the functional area.

Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.

#earlycareers

Connect with us at www.abbott.com, on LinkedIn at https://www.linkedin.com/company/abbott-/

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INNOVATIVE BENEFITS

We support our colleagues around the world as they care for themselves and their families with offerings tailored to their unique needs.

DIVERSITY & INCLUSION

We strive to provide environments where all employees feel welcome and able to bring their full selves to work. To do this we integrate diversity, equity, and inclusion across Abbott.

SUSTAINABILITY FOR OUR FUTURE

At Abbott, sustainability means managing our efforts so we can help the greatest number of people around the world live fuller lives through better health.

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We will notify you about relevant positions, and keep you in mind when we have interesting opportunities.

An Equal Opportunity Employer Abbott is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, protected veteran status, or any other characteristic protected by applicable federal, state, or local law. Employment decisions are based on qualifications, merit, and business needs. > EEO (ENGLISH) > EEO (SPANISH) > PAY TRANSPARENCY NONDISCRIMINATION PROVISION We provide reasonable workplace accommodations. U.S. residents only: To request accommodation, please call 224-667-0340or email [e-mail]. Abbott is committed to pay equity and transparency. Compensation is determined using objective, job-related, and gender-neutral criteria in compliance with applicable laws and local regulations.