Executive Assistant (m/f/d), Cologne

LOWTeq GmbH; Köln; On-site; EUR 36,000 - 48,000; Full time

Benefits offered by this job

Secure permanent position

Flexible working hours

Remote work option

Company pension scheme

Job summary

LOWTeq GmbH in Cologne seeks a proactive management support specialist to coordinate the executives’ calendars, arrange travel, and prepare information for strategic decisions. You will organize meetings, workshops, and client interactions, ensuring smooth operations across the team.

The role requires discretion, strong communication, and meticulous attention to detail. The ideal candidate enjoys working independently, thrives in a collaborative environment, and can adapt in a dynamic

Qualifications

• Completed vocational training in secretarial work and related tasks.
• Strong organisational and time-management abilities are essential.
• Excellent verbal and written communication with a discreet, professional demeanor.

Responsibilities

• Coordinate appointments and travel for the management team.
• Prepare information and documents for decision-making processes.
• Plan, run and follow up internal meetings, workshops and user meetings.
• Serve as primary contact for clients and draft content in line with guidelines.
• Handle general office and administrative tasks with accuracy and reliability.

Skills

MS Office

Organisational skills

Verbal & written communication

Independent work

Education

Vocational training in secretarial work

Tools

MS Office Suite

Job description

Are you interested in the healthcare sector and enjoy promoting the prerequisites of modern medicine, digitalisation and data use? Then join our team! With us, you will have the opportunity to put your knowledge, personality and skills to good use!

With around 50 employees, LOWTeq GmbH is one of the leading manufacturers of patient data management systems (PDMS) in the German-speaking region for emergency medicine, surgical medicine and intensive care medicine with its super‑specialisations.

We are looking as soon as possible for our location in Cologne for a

Who we are searching for?

Together with you, we want to inspire our customers with our innovative PDMS solutions. You’ll support our management team with your organisational skills, your ability to prioritise and your reliability. After all, effective corporate management only works seamlessly when a strong assistant is pulling the strings behind the scenes, thereby making success possible.

What you’ll do?

• Manage the coordination of appointments and travel arrangements for the management team.
• Carry out tasks in preparation for decision-making, such as gathering, compiling and preparing information.
• Be responsible for the preparation, organisation, running and follow‑up of internal meetings, workshops and user meetings.
• Act as the point of contact for our clients.
• Draft correspondence in accordance with content guidelines.
• Handle general office and administrative tasks.

We are looking for these requirements:

• Completed vocational training and experience in secretarial work and the tasks mentioned above.
• Enjoy working independently and have a keen eye for detail.
• Have a confident manner, organisational skills and good verbal and written communication skills.
• Be responsible and discreet, handling sensitive matters with loyalty and trust.
• Proficiency in MS Office programmes.
• Remain calm and composed even during busy periods.

It would be great if you:

• Speak English and French well.
• Enjoy working as part of a team.
• Be open‑minded and curious.

And what can we offer?

• A secure, permanent position.
• Flexible working hours and the option to work remotely.
• Attractive remuneration and additional benefits: performance‑related remuneration as well as additional benefits, such as a company pension scheme.
• A dedicated team: part of a friendly, supportive team with flat hierarchies that places great importance on open and respectful communication.

Got you interested? Send us your CV and let's find out together! We will be happy to chat with you!