Executive Assistant (f/m/d) to Co-CRO

Merantix; Heidelberg; Vor Ort; EUR 50.000 - 70.000; Vollzeit

Benefits dieser Stelle

30 days vacation

Wellhub fitness offerings

Mental health support

JobRad Bike Lease

Company pension plan

Germany-wide transportation ticket

Budget for technical equipment

Hybrid working model

Virtual Stock Option Plan

Zusammenfassung

Merantix in Heidelberg HQ is seeking a motivated (Senior) Executive Assistant to support one of our two Co-CROs. The role can be full or part-time, offering a hybrid schedule and growth opportunities for an experienced EA returning to work.

As part of the CRO Office, you will manage calendars, inboxes, travel, expenses, and meeting materials, while stepping in on internal projects and supporting the broader Research team.

Qualifikationen

• Significant prior experience as an Executive Assistant in fast-paced environments.
• Strong language skills in German and English.
• Reliable, detail-oriented and discreet with confidential information.

Aufgaben

• Manage a busy calendar and prepare the Co-CRO for daily appointments.
• Support inbox with organization and prioritization of emails.
• Arrange domestic and international travel with clear itineraries.
• Prepare and submit monthly expense reports.
• Support meetings with materials and track action items.
• Step in for CRO on internal projects and drive process improvements.
• Provide organizational support for the Research team and events.

Kenntnisse

German language

English language

Calendar management

Project coordination

Tools

Google Suite

Slack

Jira

Jobbeschreibung

We are looking for a motivated, highly-organized and detail-oriented (Senior) Executive Assistant to support one of our two Co-CROs. The role can be full or part-time in our Heidelberg HQ, perfect for an experienced EA looking for a change or returning to the workforce.

You will work as part of the CRO Office within a collaborative support team, ensuring the Co-CRO’s day-to-day operations run smoothly. While you will have guidance from the broader team, we value someone who is eager to take ownership of their tasks and who brings a proactive and flexible "can-do" attitude to every challenge.

Your responsibilities:

• Calendar Coordination: Manage a busy calendar, scheduling meetings, and ensuring the Co-CRO is well-prepared for their daily appointments.
• Inbox Management: Support with organization and prioritization of incoming e-mails.
• Travel Arrangements: Organize domestic and international travel, including booking flights, hotels, and local transport, and preparing clear itineraries.
• Expense Handling: Organize and submit monthly expense reports accurately and on time.
• Meeting Support: Help collect and prepare meeting materials and presentations. Track action items and remind the team of upcoming deadlines.
• Project Management: Step in on behalf of the CRO and run contained internal-facing projects across various topic areas such as P&C, striving to define sustainable processes where possible.
• Team Support: Provide organizational expertise to the broader Research organization for team meetings, special events, offsites, and the like.

Your profile:

• Significant prior Experience as an Executive Assistant in 1-2 fast-paced environments, can include project management or similar tasks.
• Language Skills: Professional working proficiency in both German and English.
• Reliability & Detail: You are someone who catches the "small things" and takes pride in delivering high-quality and accurate work.
• Proactive Mindset: You don't wait to be told what to do; you look for ways to be helpful and enjoy solving problems independently.
• Discretion: You understand the importance of confidentiality and handle sensitive information with the utmost integrity.
• Tech Savvy: Comfortable using the Google Suite, Slack and Jira and quick to learn new digital tools.
• Quick-Thinking & Adaptable: You stay calm when plans change and pivot between different tasks quickly and easily.

What you can expect from us:

• Become part of an AI revolution!
• 30 days of paid vacation
• Access to a variety of fitness & wellness offerings via Wellhub
• Mental health support through nilo.health
• JobRad Bike Lease
• Substantially subsidized company pension plan for your future security
• Subsidized Germany-wide transportation ticket
• Budget for additional technical equipment
• Flexible working hours for better work-life balance and hybrid working model
• Virtual Stock Option Plan